Configuring printer e-mail settings

Configuring SMTP settings

  1. From the Embedded Web Server, click Settings or Configuration.

  2. Click E-mail/FTP Settings > SMTP Setup.

  3. Configure the following settings:

    From the SMTP Setup section

    • Primary SMTP Gateway—Type the IP address or host name of the primary SMTP server for sending e-mail.

      Note: For Kerberos authentication, use the host name.

    • Primary SMTP Gateway Port—Enter the port number of the primary SMTP server.

    • Secondary SMTP Gateway—Type the server IP address or host name of your secondary or backup SMTP server.

    • Secondary SMTP Gateway Port—Enter the server port number of your secondary or backup SMTP server.

    • SMTP Timeout—Specify how long before the printer times out if the SMTP server does not respond.

    • Use SSL/TLS—Select Disabled, Negotiate, or Required to specify whether to send an e-mail using an encrypted link.

    From the Authentication section

    • SMTP Server Authentication—If the SMTP server requires user credentials, then select Kerberos 5. If Kerberos is not supported, then select No authentication required.

      Note: If the SMTP server requires authentication but does not support Kerberos, then add the printer IP address or host name to the SMTP server as relay.

    • Device-Initiated E-mail—Select None or Use Device SMTP Credentials.

      Note: If authentication is required to send an e-mail, then enter the appropriate information under the Device Credentials heading.

    • User-Initiated E-mail—If using Kerberos authentication, select Use Session User ID and Password. Otherwise, select None.

  4. Apply the changes.

Configuring e-mail server and scan settings

  1. From the Embedded Web Server, click Settings or Configuration.

  2. Click E-mail/FTP Settings > E-mail Settings.

  3. Configure the following settings:

    From the E-mail Server Settings section

    • Subject—Type a default subject line for each e-mail sent from the printer.

    • Message—Type a default message for the body of each e-mail sent from the printer.

    • Send me a copy—This setting is optional.

    From the E-mail Settings section

    • Color—Select Off or Gray to reduce the file size of scanned documents and images.

    • Resolution—Set the range between 150 dpi and 300 dpi.

    • Transmission Log—Select Print only for error.

    • E-mail Bit Depth—Select 8 bit for grayscale imaging or 1 bit for black and white.

  4. Apply the changes.

Configuring the address book

  1. From the Embedded Web Server, click Settings or Configuration.

  2. Click Network/Ports > Address Book Setup.

  3. Configure the following settings:

    • Server Address—Type the host name (not the IP address) of the LDAP server.

    • Server Port—Enter the server port number to use for address book lookups.

    • LDAP Certificate Verification—Select how verification is done for LDAP certification.

    • Use GSSAPI—Select this check box.

    • Mail Attribute—Type a name for the mail attribute (usually “mail”).

    • Fax Number Attribute—Retain the default value.

    • Search Base—Type one or more values separated by commas to use when querying the LDAP directory.

    • Search Timeout—Specify the maximum number of seconds allowed for each LDAP query.

    • Displayed Name—Select the combination of LDAP attributes to use to find the displayed name for an e-mail address. This setting is optional.

    • Max Search Results—Specify the maximum number of search results to be returned from an LDAP query.

    • Use user credentials—Select this check box to ensure that the address book is protected. For more information, see step 4.

  4. Apply the changes.