| Note: Before configuring Secure E-mail, make sure you have configured all necessary Smart Card Authentication Client security settings. See Configuring Smart Card Authentication Client. |
From the Embedded Web Server, click Settings or Configuration.
Click E-mail/FTP Settings > SMTP Setup.
Configure the following settings:
Primary SMTP Gateway—Type the IP address or host name of the primary SMTP server for sending e-mail.
| Note: For Kerberos authentication, use the host name. |
Primary SMTP Gateway Port—Enter the port number of the primary SMTP server.
Secondary SMTP Gateway—Type the server IP address or host name of your secondary or backup SMTP server.
Secondary SMTP Gateway Port—Enter the server port number of your secondary or backup SMTP server.
SMTP Timeout—Specify how long before the printer times out if the SMTP server does not respond.
Use SSL/TLS—Select Disabled, Negotiate, or Required to specify whether to send an e-mail using an encrypted link.
SMTP Server Authentication—If the SMTP server requires user credentials, then select Kerberos 5. If Kerberos is not supported, then select No authentication required.
| Note: If the SMTP server requires authentication but does not support Kerberos, then add the printer IP address or host name to the SMTP server as relay. |
Device-Initiated E-mail—Select None or Use Device SMTP Credentials.
| Note: If authentication is required to send an e-mail, then enter the appropriate information under the Device Credentials heading. |
User-Initiated E-mail—If using Kerberos authentication, select Use Session User ID and Password. Otherwise, select None.
Apply the changes.
From the Embedded Web Server, click Settings or Configuration.
Click E-mail/FTP Settings > E-mail Settings.
Configure the following settings:
Subject—Type a default subject line for each e-mail sent from the printer.
Message—Type a default message for the body of each e-mail sent from the printer.
Send me a copy—This setting is optional.
Color—Select Off or Gray to reduce the file size of scanned documents and images.
Resolution—Set the range between 150 dpi and 300 dpi.
Transmission Log—Select Print only for error.
E-mail Bit Depth—Select 8 bit for grayscale imaging or 1 bit for black and white.
Apply the changes.
From the Embedded Web Server, click Settings or Configuration.
Click Network/Ports > Address Book Setup.
Configure the following settings:
Server Address—Type the host name (not the IP address) of the LDAP server.
Server Port—Enter the server port number to use for address book lookups.
LDAP Certificate Verification—Select how verification is done for LDAP certification.
Use GSSAPI—Select this check box.
Mail Attribute—Type a name for the mail attribute (usually “mail”).
Fax Number Attribute—Retain the default value.
Search Base—Type one or more values separated by commas to use when querying the LDAP directory.
Search Timeout—Specify the maximum number of seconds allowed for each LDAP query.
Displayed Name—Select the combination of LDAP attributes to use to find the displayed name for an e-mail address. This setting is optional.
Max Search Results—Specify the maximum number of search results to be returned from an LDAP query.
Use user credentials—Select this check box to ensure that the address book is protected. For more information, see step 4.
Apply the changes.
From the Embedded Web Server, access the configuration page for the application.
Configure the settings, and then apply the changes.
Notes:
| Note: Before securing access to the application, make sure that an authentication module application and the eSF Security Manager application are running on the printer. For more information on eSF Security Manager, see the eSF Security Manager Administrator’s Guide. |
This application overrides the standard e-mail function on the printer. For the security features of the application to work correctly, use an authentication module to secure access to the e-mail function. Users are required to log in to the printer when trying to use the e-mail function.
After the authentication module has been associated with the e-mail function, specify where to retrieve an authenticated user e-mail address when sending an e-mail. The user e-mail address appears in the From field of the sent e-mail.
Create a security template.
From the Embedded Web Server, click Settings or Configuration.
Click Security > Security Setup.
From the Advanced Security Setup section, click Security Template > Add a Security Template.
Type a name for the security template (for example, ).
Select a security template for the e-mail function.
From the Authentication Setup menu, select the authentication module you want to use to secure access to the e-mail function, and then click Save Template.
From the Advanced Security Setup section, click Access Controls.
If necessary, expand the Function Access folder.
From the E-mail Function menu, select your security template.
Apply the changes.
Configure the authentication module settings.
From the Embedded Web Server, access the configuration page for the authentication module application.
Specify where to retrieve user e-mail addresses when sending e-mail.
If necessary, configure the other authentication module settings.
Apply the changes.
Select a security template for the address book.
From the Authentication Setup menu, select the authentication module you want to use to secure access to the address book function, and then click Save Template.
From the Advanced Security Setup section, click Access Controls.
If necessary, expand the Function Access folder.
From the Address Book menu, select your security template.
Apply the changes.
For more information on configuring security templates and using access controls, see the Embedded Web Server Administrator’s Guide for your printer.