Using Forms and Favorites

The Forms and Favorites application provides users with quick and easy access to frequently used forms or other information that is regularly printed.

The Bookmark function is used to create a link to a form or electronic file at a predetermined URL or network location. These files are then accessed only from the Forms and Favorites icon, and not from any other application.

When adding bookmarks from the printer Embedded Web Server, more configuration options are available than when adding bookmarks from the printer control panel.

Changing the display icon and label

You can change the icon and associated text that appear on the printer home screen. If you do not want to use the default icon for an application, then you can import new icons to be used for both the pressed and unpressed button states.

Note: For information about compatible image file types and recommended file sizes, see the mouse-over help next to each field.

  1. From the Embedded Web Server, click Settings or Configuration.

  2. Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

  3. Click the name of the application > Configure.

  4. From the Home Screen Button section, you can:

    • Specify a new icon text or label to be displayed above the icon on the home screen.

    • Click Browse to select a new icon image file to represent the application on the home screen.

    • Click Browse to select a new image file to be displayed while the application icon is being pressed.

  5. Click Apply to save the settings or Reset to return to the previous settings.

Adding bookmarks using the printer control panel

Note: Bookmarks added from the printer control panel must be edited from the printer Embedded Web Server.

  1. From the printer control panel, navigate to:

    Forms and Favorites > Create Bookmark

  2. Enter a name for the new bookmark, and then touch Enter.

    This name will be displayed in the Forms menu when selecting a form to print.

  3. Select Network, FTP, HTTP, or HTTPS to specify the network location or the protocol of the bookmark, and then touch Submit.

  4. Choose an authentication option, or enter the URL or network location of the form.

    Note: The printer does not verify the validity of the URL or network location. Make sure the location is entered correctly.

  5. Touch the check icon.

Adding bookmarks using the Embedded Web Server

  1. From the Embedded Web Server, click Settings or Configuration.

  2. Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

  3. Click the name of the application, and then click Add under the Bookmarks field.

    Note: You can also edit or delete a bookmark.

  4. In the Name field, type a new bookmark name.

  5. From the Location list, select the protocol or specify if it is located in a network folder. You may choose Network, FTP, HTTP, or HTTPS.

  6. In the PIN field, type a four-digit number. This field is optional and will require users to enter a PIN when printing the bookmark.

  7. Type the network address, the network domain name, the port, or the URL based on the location of the bookmark specified in Step 4.

  8. Under Authentication Options, select whether to require user authentication for this destination. The credentials are used to access the network destination.

  9. In the sections that follow, adjust the settings as necessary:

    • Select check boxes to allow users to modify settings.

    • Use radio buttons and drop-down menus to specify the default settings.

  10. Click Apply to save the new bookmark.

Printing forms

  1. From the printer touch screen, touch Forms and Favorites.

  2. Select the form from the list, and then enter the number of copies.

  3. Touch the check icon.