Sending a fax using the printer control panel

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

   Notes:

   • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
   • The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, touch Fax.

4. From the printer control panel keypad, enter the fax number or the shortcut number.

   Note: To add recipients, touch , and then enter the recipient's telephone number or shortcut number, or search the address book.

5. Touch Fax It.

Sending a fax using the computer

The printer driver fax option lets you send a print job to the printer, which sends the job as a fax. The fax option works as a normal fax machine, but is controlled through the printer driver instead of the printer control panel.

1. With a document open, click File > Print.

2. Select the printer, and then navigate to:

   Properties > Fax tab > Enable fax

3. Enter the recipient fax number or numbers in the “Fax number(s)” field.

   Note: Fax numbers can be entered manually or by using the Phone Book feature

4. If necessary, enter a prefix in the “Dialing prefix” field.

5. Select the appropriate paper size and page orientation.

6. If you want to include a cover page with the fax, then select Include cover page with fax, and then enter the appropriate information.

7. Click OK.

Notes:

• The Fax option is available for use only with the PostScript driver or the Universal Fax Driver. For information on installing these drivers, see the Software and Documentation CD.
• The Fax option must be configured and enabled in the PostScript driver under the Configuration tab before it can be used.
• If the Always display settings prior to faxing check box is selected, then you are prompted to verify the recipient information before the fax is sent. If this check box is cleared, then the queued document is sent automatically as a fax when you click OK on the Fax tab.

Sending a fax using a shortcut number

Fax shortcuts are like the speed dial numbers on a telephone or fax machine. A shortcut number (1–99999) can contain a single recipient or multiple recipients.

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

   Notes:

   • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
   • The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the printer control panel, press #, and then enter the shortcut number using the keypad.

4. Touch Fax It.

Sending a fax using the address book

The address book feature lets you search for bookmarks and network directory servers.

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

   Notes:

   • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
   • The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

   Fax > > type the name of the recipient >

   Note: You can only search for one name at a time.

4. Touch the name of the recipient, and then touch Fax It.

Sending a fax at a scheduled time

1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

   Notes:

   • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
   • The ADF indicator light comes on when the paper is loaded properly.

2. If you are loading a document into the ADF tray, then adjust the paper guides.

3. From the home screen, navigate to:

   Fax > enter the fax number > Delayed Send

   Note: If Fax Mode is set to Fax Server, then the Delayed Send button will not appear. Faxes waiting for transmission are listed in the fax queue.

4. Specify the time the fax will be transmitted, and then touch .

   The time is increased or decreased in 30-minute increments.

5. Touch Fax It.

   Note: The document is scanned and then faxed at the scheduled time.