Creating a contact list

You can create a contact list using the Address Book in the printer control panel or the computer through the Phone Book. If you create a contact list in the printer control panel, then the Phone Book automatically saves those contacts as Phone Book entries. Likewise, when you add contacts to the Phone Book, the printer automatically saves them to the printer Address Book.

You can save up to 89 contacts and 10 fax groups in the contact list.

Creating a contact list using the printer control panel

  1. From the home screen, navigate to:

    the setup icon > Address Book

  2. To add a contact:

    1. Navigate to:

      Add a Contact > Add Contact Name

    2. Enter the contact name, and then touch the accept icon.

    3. Touch Add Fax Number.

    4. Enter the fax number of the contact, and then touch Accept.

    5. Touch Accept again.

    6. If you want to add another entry, then repeat steps a through e.

  3. To add a fax group:

    1. Navigate to:

      Add a Group > Add Group Name

    2. Enter a group name, and then touch the accept icon.

    3. Touch Add Group Member, and then select whether you want to add a contact manually or import a contact:

      • Address Book—Import a contact from the Address Book.

      • New Entry—Add a new contact.

    4. Touch Accept to save the entry every time you import a contact or add a contact.

Creating a contact list using the fax software

For Windows users

  1. Click the start button or Start.

  2. Click All Programs or Programs, and then select the printer program folder from the list.

  3. Navigate to:

    Printer Home > select your printer > Fax > Edit contact list

    The Contacts tab of the Printer Setup Utility opens.

  4. Click Select from phone book.

  5. From the Phone Book field, select a phone book.

  6. Select the contact that you want to add, and then click Add to or change list to import the contact.

    Note: To add contacts, you need to import contacts from the phone books on your computer that are supported by the fax software. In addition to the software Address Book, you may also have phone books of the mail clients installed on your computer, such as Microsoft Outlook.

  7. Click OK.

For Macintosh users

  1. From the Finder, navigate to:

    Applications > select your printer folder

  2. Double-click Printer Settings.

  3. Click the Contacts tab.

    • To add contacts, click the Individuals tab.

    • To add fax groups, click the Groups tab.

  4. Click the Address Book icon to open the Address Book.

    Note: To add contacts, you need to import contacts from the Address Book on your Macintosh computer. If the contact is not in the Mac Address Book, then first add the contact to the address book, and then import it.

  5. From the Address Book, click and drag the contacts that you want to add to the Contacts list.

For more information, click Help or the help icon to view the help information for the fax software.