Setting up the printer to fax

shock hazard caution icon CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Notes:

Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.
Location of the fax port at the back of the printer

Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: fax name (identification of the business, other entity, or individual sending the message) and fax number (telephone number of the sending fax machine, business, other entity, or individual). For more information, see Regulatory notices for telecommunication terminal equipment.

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Note: If you do not have a TCP/IP environment, then you must use the printer control panel to enter your fax setup information.

Using the printer control panel for fax setup

When the printer is turned on for the first time, a series of start-up screens appear. If the printer has fax capabilities, then the Fax Name and Fax Number screens appear.

  1. When the Fax Name screen appears, do the following:

    1. Enter the name to be printed on all outgoing faxes.

    2. Enter the fax name, and then touch Submit.

  2. When the Fax Number screen appears, enter the fax number, and then touch Submit.

Using the Embedded Web Server for fax setup

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.
  2. Click Settings > Fax Settings > Analog Fax Setup.

  3. In the Fax Name field, type the name to be printed on all outgoing faxes.

  4. In the Fax Number field, enter the printer fax number.

  5. Click Submit.

Choosing a fax connection

Scenario 1: Standard telephone line

Setup 1: Printer is connected to a dedicated fax line
To connect:
  1. Connect one end of the telephone cable that came with the printer to the LINE port of the printer.

  2. Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:
Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

To connect:
  1. Connect one end of the telephone cable that came with the printer to the LINE port of the printer.

  2. Connect the other end of the telephone cable to an active analog wall jack.

  3. Connect the answering machine to the EXT port of the printer.

Connected to different wall jacks

To connect:
  1. Connect one end of the telephone cable that came with the printer to the LINE port of the printer.

  2. Connect the other end of the telephone cable to an active analog wall jack.

Tips for this setup:
Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service
To connect:
  1. Connect one end of the telephone cable that came with the printer to the LINE port of the printer.

  2. Connect the other end of the telephone cable to an active analog wall jack.

  3. Connect the telephone to the EXT port of the printer.

Tips for this setup:

Scenario 2: Digital Subscriber Line (DSL)

Fax connection using DSL

A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use the same line for analog voice calls (including faxes) and digital Internet access.

To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the printer, and slow Internet connection on your computer.

Note: Contact your DSL provider to obtain a DSL filter.

To install a filter for the printer:

  1. Connect the line port of the DSL filter to the wall jack.

  2. Connect one end of the telephone cable that came with your printer to the LINE port of the printer. Connect the other end to the phone port on the DSL filter.

  3. To connect a telephone to the printer, remove any installed adapter plug from the EXT port of the printer, and then connect the telephone to the port.

Scenario 3: VoIP telephone service

To connect:
  1. Connect one end of the telephone cable that came with the printer to the LINE port of the printer.

  2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

    Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost for activation of the second phone port.
  3. Connect the telephone to the EXT port of the printer.

Tips for this setup:

Scenario 4: Digital telephone service through a cable provider

Setup 1: Printer is connected directly to a cable modem
  1. Connect one end of the telephone cable that came with your printer to the LINE port of the printer.

  2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

    Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost for activation of the second phone port.
  3. Connect your analog telephone phone to the EXT port of the printer.

Notes:

Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility
  1. Connect one end of the telephone cable that came with your printer to the LINE port of the printer.

  2. Connect the other end of the telephone cable to an active analog telephone wall jack.

  3. Connect your analog telephone to the EXT port of the printer.

Scenario 5: Countries or regions with different telephone wall jacks and plugs

Some countries or regions may have different types of telephone wall jack connectors than those that came with the printer. The standard wall jack adopted by most countries or regions is RJ-11. Your printer comes with the RJ-11 jack and a telephone cable with the RJ-11 plug.

If the wall jack or equipment in your facility is not compatible with this type of connection, then you need to use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the EXT port of the printer. If you are using a telephone adapter or a facility that has a cascaded or serial wiring scheme, then do not remove the adapter plug from the EXT port of the printer.

Part name

Part number

Lexmark adapter plug

40X8519


Connecting the printer to a non-RJ-11 wall jack
  1. Connect one end of the telephone cable that came with printer to the LINE port of the printer.

  2. Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to the wall jack.

  3. If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device has a non-RJ-11 connector, then connect it directly to the telephone adapter.

  4. Notes:

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones.

Connect the printer to any of the N ports.

  1. Connect one end of the telephone cable that came the printer to the LINE port of the printer.

  2. Connect the other end of the telephone cable to the RJ-11 adapter, and then connect the adapter to an N port.

  3. If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.

  4. Note: Do not remove the adapter plug from the EXT port of the printer if you are connecting to a serial or cascaded telephone system.

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone company. This service lets you have multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these steps to connect the equipment:

  1. Connect one end of the telephone cable that came with the printer to the printer LINE port printer LINE port on rear of the printer.

  2. Connect the other end of the telephone cable to an active analog telephone wall jack.

    Connect the phone line to the printer and wall outlet
  3. Change the distinctive rings setting to match the setting you want for the printer to answer.

    Note: The factory default setting for distinctive rings is On. This sets the printer to answer single, double, and triple ring patterns.
    1. From the home screen, navigate to:

      the menu icon > Settings > Fax Settings > Analog Fax Setup > Answer On

    2. Select the pattern setting you want to change, and then touch Submit.

Setting the outgoing fax name and number

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.
  2. Click Settings > Fax Settings > Analog Fax Setup.

  3. In the Fax Name field, type the name to be printed on all outgoing faxes.

  4. In the Fax Number field, enter the printer fax number.

  5. Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send.

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.
  2. Click Security > Set Date and Time.

  3. In the Manually Set Date & Time field, enter the current date and time.

  4. Click Submit.

  5. Note: It is recommended to use the network time.

Configuring the printer to observe daylight saving time

The printer can be set to automatically adjust for daylight saving time:

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.
  2. Click Security > Set Date and Time.

  3. Select the Automatically Observe DST check box, and then enter the DST start and end dates in the Custom Time Zone Setup section.

  4. Click Submit.