Display Language

English

Francais

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Portugues

Suomi

Russian

Polski

Greek

Magyar

Turkce

Cesky

Simplified Chinese

Traditional Chinese

Korean

Japanese

Set the language of the text appearing on the display.

Note:  Not all languages are available for all models. You may need to install special hardware for some languages.

Show Supply Estimates

Show estimates

Do not show estimates

View the estimates of the supplies on the control panel, Embedded Web Server, menu settings, and device statistics reports.

Note:  Show estimates is the factory default setting.

Eco-Mode

Off

Energy

Energy/Paper

Paper

Minimize the use of energy, paper, or specialty media.

Notes:

• Off is the factory default setting. This resets the printer to its factory default settings.
• When setting Eco Mode to Energy or Paper, performance may be affected, but print quality is not.

Quiet Mode

Off

On

Minimize the printer noise.

Note:  Off is the factory default setting.

Run Initial Setup

Yes

No

Run the setup wizard.

Keyboard

Keyboard Type

English

Francais

Francais Canadien

Deutsch

Italiano

Espanol

Greek

Dansk

Norsk

Nederlands

Svenska

Suomi

Portugues

Russian

Polski

Swiss German

Swiss French

Korean

Magyar

Turkce

Cesky

Simplified Chinese

Traditional Chinese

Japanese

Custom Key [x]

Specify a language and custom key information for the display keyboard.

Paper Sizes

U.S.

Metric

Specify the unit of measurement for paper sizes.

Notes:

• U.S. is the factory default setting.
• The initial setting is determined by your country or region selection in the initial setup wizard.

Displayed Information

Left Side

Right Side

Custom Text [x]

Specify what is displayed on the upper corners of the home screen.

For Left side and Right side, select from the following options:

None

IP Address

Hostname

Contact Name

Location

Date/Time

mDNS/DDNS Service Name

Zero Configuration Name

Custom Text [x]

Model Name

Notes:

• IP Address is the factory default setting for Left Side.
• Date/Time is the factory default setting for Right Side.

Displayed Information (continued)

Black Toner

Cyan Toner

Magenta Toner

Yellow Toner

Waste Toner Bottle

Fuser

Transfer Module

Customize the displayed information for the supplies.

Select from the following options:

When to display

Do not display

Display

Message to display

Default

Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

• Do not display is the factory default setting for When to display.
• Default is the factory default setting for Message to display.

Displayed Information (continued)

Paper Jam

Load Paper

Service Errors

Customize the displayed information for certain menus.

Select from the following options:

Display

Yes

No

Message to display

Default

Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

• No is the factory default setting for Display.
• Default is the factory default setting for Message to display.

Home screen customization

Change Language

Search Held Jobs

Held Jobs

USB Drive

Profiles and Apps

Bookmarks

Jobs by User

Forms and Favorites

Background and Idle Screen

Eco-Settings

Change the icons that appear on the home screen.

For each icon, select from the following options:

Display

Do Not display

Date Format

MM-DD-YYYY

DD-MM-YYYY

YYYY-MM-DD

Format the date.

Note:  MM-DD-YYYY is the U.S. factory default setting. DD-MM-YYYY is the international factory default setting.

Time Format

12 hour A.M./P.M.

24 hour clock

Format the time.

Note:  12 hour A.M./P.M. is the factory default setting.

Screen Brightness

20–100

Specify the brightness of the display.

Note:  100 is the factory default setting.

Audio Feedback

Button Feedback

On

Off

Volume

1–10

Set the audio volume for the buttons.

Notes:

• On is the factory default setting for Button Feedback.
• 5 is the factory default setting for Volume.

Show Bookmarks

Yes

No

Specify whether bookmarks are displayed from the Held Jobs area.

Note:  Yes is the factory default setting.

Web Page Refresh Rate

30–300

Specify the number of seconds between Embedded Web Server refreshes.

Note:  120 is the factory default setting.

Contact Name

Specify a contact name.

Note:  The contact name is stored on the Embedded Web Server.

Location

Specify the location.

Note:  The location is stored on the Embedded Web Server.

Alarms

Alarm Control

Cartridge Alarm

Set an alarm when the printer requires user intervention.

For each alarm type, select from the following options:

Off

Single

Continuous

Notes:

• Single is the factory default setting. This sounds three quick beeps.
• Continuous repeats three beeps every 10 seconds.

Timeouts

Standby Mode

Disabled

1–240

Set the amount of time in minutes before the printer enters a lower power state.

Note:  15 is the factory default setting.

Timeouts

Sleep Mode

Disabled

1–120

Set the amount of time in minutes the printer waits after a job is printed before it goes into a reduced power state.

Notes:

• 20 is the factory default setting.
• Lower settings conserve more energy, but may require longer warm-up times.
• Select the lowest setting if the printer shares an electrical circuit with room lighting or you notice lights flickering in the room.
• Select a high setting if the printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time.
• Disabled appears only if Energy Conserve is set to Off.

Timeouts

Print with Display Off

Allow printing with display off

Display on when printing

Print a job with the display turned off.

Note:  Display on when printing is the factory default setting.

Timeouts

Hibernate Timeout

Disabled

20 minutes

1–3 hours

6 hours

1–3 days

1–2 weeks

1 month

Set the amount of time the printer waits before it enters Hibernate mode.

Note:  3 days is the factory default setting.

Hibernate Timeout on Connection

Hibernate

Do Not Hibernate

Set the printer to Hibernate mode even if there is an active Ethernet connection.

Notes:

• Hibernate is the factory default setting.
• The fax function is available only in some printer models.

Timeouts

Screen Timeout

15–300

Set the amount of time in seconds before returning the control panel to a Ready state.

Note:  30 is the factory default setting.

Timeouts

Print Timeout

Disabled

1–255

Set the amount of time in seconds the printer waits to receive an end-of-job message before canceling the rest of the print job.

Notes:

• 90 is the factory default setting.
• When the timer expires, any partially printed page still in the printer is printed, and then the printer checks to see if any new print jobs are waiting.
• Print Timeout is available only when using PCL emulation.

Timeouts

Wait Timeout

Disabled

15–65535

Set the amount of time in seconds the printer waits for additional data before canceling a print job.

Notes:

• 40 is the factory default setting.
• Wait Timeout is available only when the printer is using PostScript emulation.

Timeouts

Job Hold Timeout

5–255

Set the amount of time the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue.

Notes:

• 30 is the factory default setting.
• This menu appears only when a hard disk is installed.

Error Recovery

Auto Reboot

Reboot when idle

Reboot always

Reboot never

Set the printer to restart when an error occurs.

Note:  Reboot always is the factory default setting.

Error Recovery

Max Auto Reboots

1–20

Determine the number of automatic reboots the printer can perform.

Notes:

• 2 is the factory default setting.
• If the printer reaches the maximum number of reboots within a certain amount of time, the printer does not continue to reboot, and the error message appears on the display.

Print Recovery

Auto Continue

Disabled

5–255

Let the printer automatically continue printing from certain offline situations when these are not resolved within the specified time period.

Note:  Disabled is the factory default setting.

Print Recovery

Jam Recovery

On

Off

Auto

Specify whether the printer reprints jammed pages.

Notes:

• Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks.
• On sets the printer to always reprint jammed pages.
• Off sets the printer to never reprint jammed pages.

Print Recovery

Page Protect

Off

On

Successfully print a page that may not have printed otherwise.

Notes:

• Off is the factory default setting. This prints a partial page when there is not enough memory to print the whole page.
• On sets the printer to process the whole page so that the entire page prints.

Accessibility

Prolong Screen Timeout

On

Off

Set the printer to continue a specified job without returning to the home screen when the screen timeout timer expires.

Note:  Off is the factory default setting.

Press Sleep Button

Do Nothing

Sleep

Hibernate

Determine how the printer, while in idle state, reacts to a short press of the Sleep button.

Note:  Sleep is the factory default setting.

Press and Hold Sleep Button

Do Nothing

Sleep

Hibernate

Determine how the printer, while in idle state, reacts to a long press of the Sleep button.

Note:  Do Nothing is the factory default setting.

Factory Defaults

Do Not Restore

Restore Now

Use the printer factory default settings.

Notes:

• Do Not Restore is the factory default setting.
• Restore Now sets all printer settings to the factory default settings except for the Network/Ports menu settings. All downloads stored in the RAM are deleted. Downloads stored in the flash memory or on a hard disk are not affected.

Export Configuration File

Export

Export configuration files to a flash drive.

Printer Language

PCL Emulation

PS Emulation

Set the default printer language.

Notes:

• PS Emulation is the factory default setting. PS Emulation uses a PS interpreter for processing print jobs.
• PCL Emulation uses a PCL interpreter for processing print jobs.
• This does not prevent a software program from sending print jobs that use another printer language.

Print Area

Normal

Fit To Page

Whole Page

Set the logical and physical printable area.

Note:  Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image.

Printer Usage

Max Yield

Max Speed

Set color toner use in printing.

Note:  Max Yield is the factory default setting.

Black Only Mode

On

Off

Set the printer to print text and graphics using only the black toner cartridge.

Notes:

• Off is the factory default setting.
• This does not affect the ability of the printer to generate color output from flash drive print jobs.

Resource Save

On

Off

Specify how the printer handles temporary downloads, such as fonts and macros stored in the RAM, when the printer receives a job that requires more than the available memory.

Note:  Off is the factory default setting. This sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs.

Print All Order

Alphabetical

Oldest First

Newest First

Specify the order in which confidential and held jobs are printed when Print All is selected.

Note:  Alphabetical is the factory default setting.

Sides (Duplex)

1 sided

2 sided

Specify whether two-sided printing is set as the default for all print jobs.

Notes:

• 1 sided is the factory default setting.
• You can set two-sided printing from the printer software.

Duplex Binding

Long Edge

Short Edge

Define the way two-sided pages are bound and printed.

Note:  Long Edge is the factory default setting.

Copies

1–999

Specify the default number of copies for each print job.

Note:  1 is the factory default setting.

Blank Pages

Do Not Print

Print

Specify whether blank pages are inserted in a print job.

Note:  Do Not Print is the factory default setting.

Collate

(1,1,1) (2,2,2)

(1,2,3) (1,2,3)

Stack the pages of a print job in sequence when printing multiple copies.

Note:  (1,1,1) (2,2,2) is the factory default setting.

Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Specify whether blank separator sheets are inserted.

Notes:

• Off is the factory default setting.
• Between Copies inserts a blank sheet between each copy of a print job if Collate is set to (1,2,3) (1,2,3). If Collate is set to (1,1,1) (2,2,2), then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.
• Between Jobs inserts a blank sheet between print jobs.
• Between Pages inserts a blank sheet between each page of a print job. This setting is useful when printing transparencies or when inserting blank pages in a document.

Separator Source

Tray [x]

MP Feeder

Specify the paper source for the separator sheet.

Note:  Tray 1 (standard tray) is the factory default setting.

Paper Saver

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

Print multiple pages on a single sheet of paper.

Notes:

• Off is the factory default setting.
• The number selected is the number of page images that are printed per side.

Paper Saver Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specify the order in which pages are printed on a single sheet when using Paper Saver.

Notes:

• Horizontal is the factory default setting.
• Positioning depends on the number of page images and whether they are in portrait or in landscape orientation.

Paper Saver Orientation

Auto

Landscape

Portrait

Specify the orientation in which pages are printed on a single sheet.

Note:  Auto is the factory default setting. The printer chooses between portrait and landscape.

Paper Saver Border

None

Solid

Print a border when using Paper Saver.

Note:  None is the factory default setting.

Print Mode

Color

Black Only

Specify whether images are printed in black and white or in color.

Notes:

• Color is the factory default setting.
• The printer driver is capable of overriding this setting.

Color Correction

Auto

Off

Manual

Adjust the color output on the printed page.

Notes:

• Auto is the factory default setting. This applies different color conversion tables to each object on the printed page.
• Off turns off color correction.
• Manual allows customization of the color tables using the settings available from the Manual Color menu.
• Due to the differences in additive and subtractive colors, certain colors that appear on computer monitors are impossible to duplicate on the printed page.

Print Resolution

1200 dpi

4800 CQ

Specify the printed output resolution in dots per inch or in color quality (CQ).

Note:  4800 CQ is the factory default setting.

Toner Darkness

1–5

Lighten or darken the printed output.

Notes:

• 4 is the factory default setting.
• Selecting a smaller number can help conserve toner.

Enhance Fine Lines

On

Off

Enable a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts.

Notes:

• Off is the factory default setting.
• To set this option using the Embedded Web Server, type the network printer IP address in the Web browser address field.
• You can set this option from the software program.

For Windows users:

Click File > Print , and then click Properties , Preferences , Options , or Setup .

For Macintosh users:

Choose File > Print , and then adjust the settings from the Print dialog and pop-up menus.

Color Saver

On

Off

Reduce the amount of toner used for graphics and images. The amount of toner used for text is not reduced.

Notes:

• Off is the factory default setting.
• On overrides Toner Darkness settings.

RGB Brightness

-6 to 6

Adjust the printed output either by lightening or darkening it. You can conserve toner by lightening the output.

Note:  0 is the factory default setting.

RGB Contrast

0–5

Adjust the contrast of printed objects.

Note:  0 is the factory default setting.

RGB Saturation

0–5

Adjust saturation in color outputs.

Note:  0 is the factory default setting.

Color Balance

Cyan

-5 to 5

Magenta

-5 to 5

Yellow

-5 to 5

Black

-5 to 5

Reset Defaults

Adjust color in printed output by increasing or decreasing the amount of toner being used for each color.

Note:  0 is the factory default setting.

Color Samples

sRGB Display

sRGB Vivid

Display—True Black

Vivid

Off—RGB

US CMYK

Euro CMYK

Vivid CMYK

Off—CMYK

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Notes:

• Selecting any setting prints the sample.
• Color samples consist of a series of colored boxes along with the RGB or CMYK combination that creates the color observed. These pages can be used to help decide which combinations to use to get the printed output you want.
• To access a complete list of color sample pages using the Embedded Web Server, type the network printer IP address in the Web browser address field.

Manual Color

RGB Image

RGB Text

RGB Graphics

Customize the RGB color conversions.

Select from the following options:

Vivid

sRGB Display

Display—True Black

sRGB Vivid

Off

Notes:

• sRGB Display is the factory default setting for RGB Image. This applies a color conversion table to an output that matches the colors displayed on a computer monitor.
• sRGB Vivid is the factory default setting for RGB Text and RGB Graphics. This applies a color table that increases saturation. This is preferred for business graphics and text.
• Vivid applies a color conversion table that produces brighter, more saturated colors.
• “Display—True Black” applies a color conversion table that uses only black toner for neutral gray colors.
• Off turns off color conversion.

Manual Color (continued)

CMYK Image

CMYK Text

CMYK Graphics

Customize the CMYK color conversions.

Select from the following options:

US CMYK

Euro CMYK

Vivid CMYK

Off

Notes:

• US CMYK is the factory default setting. This applies a color conversion table that tries to produce output that matches SWOP color output.
• Euro CMYK is the international factory default setting. This applies a color conversion table that tries to produce output that matches Euroscale color output.
• Vivid CMYK increases color saturation for the US conversion table.
• Off turns off color conversion.

Spot Color Replacement

Assign specific CMYK values to named spot colors.

Note:  This menu is available only in the Embedded Web Server.

Color Adjust

Initiate a recalibration of color conversion tables and allow the printer to make adjustments for color variations in output.

Notes:

• Adjusting color starts when the menu is selected. Adjusting color appears on the display until the process is finished.
• Color variations in output sometimes result from changeable conditions such as room temperature and humidity. Color adjustments are made on printer algorithms. Color alignment is also recalibrated in this process.

Activate Hex Trace

Assist in isolating the source of a print job problem.

Notes:

• When activated, all data sent to the printer is printed in hexadecimal and character representation, and control codes are not executed.
• To exit or deactivate Hex Trace, turn off or reset the printer.

Coverage Estimator

Off

On

Provide an estimate of the percentage coverage of toner on a page. The estimate is printed on a separate page at the end of each print job.

Note:  Off is the factory default setting.

Print Error Pages

Off

On

Print a page containing information on errors, including XML markup errors.

Note:  Off is the factory default setting.

Scale to Fit

Yes

No

Scale page content to fit the selected paper size.

Note:  No is the factory default setting.

Annotations

Do Not Print

Print

Print annotations in a PDF.

Note:  Do Not Print is the factory default setting.

Print PS Error

On

Off

Print a page containing the PostScript error.

Note:  Off is the factory default setting.

Lock PS Startup Mode

On

Off

Allow users to disable the SysStart file.

Note:  Off is the factory default setting.

Image Smoothing

On

Off

Enhance the contrast and sharpness of low-resolution images and smoothen their color transitions.

Notes:

• Off is the factory default setting.
• Image Smoothing has no effect on images that are 300 dpi or higher in resolution.

Font Source

Resident

Disk

Download

Flash

All

Specify the set of fonts used by the Font Name menu.

Notes:

• “Resident” is the factory default setting. Resident shows the factory default set of fonts downloaded in the RAM.
• “Flash” and “Disk” settings show all fonts resident in that option.
• The flash option must be properly formatted and cannot be read/write-, write-, or password-protected.
• “Download” shows all the fonts downloaded in the RAM.
• “All” shows all fonts available to any option.

Font Name

Courier 10

Identify a specific font and the option where it is stored.

Note:  Courier 10 is the factory default setting. Courier 10 shows the font name, font ID, and the storage location in the printer. The font source abbreviation is R for Resident, F for Flash, K for Disk, and D for Download.

Symbol Set

10U PC-8

12U PC-850

Specify the symbol set for each font name.

Notes:

• 10U PC-8 is the US factory default setting. 12U PC-850 is the international factory default setting.
• A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.

PCL Emulation Settings

Point Size

1.00–1008.00

Change the point size for scalable typographic fonts.

Notes:

• 12 is the factory default setting.
• Point size refers to the height of the characters in the font. One point equals approximately 0.014 inch.
• Point sizes can be increased or decreased in 0.25-point increments.

PCL Emulation Settings

Pitch

0.08–100

Specify the font pitch for scalable monospaced fonts.

Notes:

• 10 is the factory default setting.
• Pitch refers to the number of fixed-space characters per inch (cpi).
• Pitch can be increased or decreased in 0.01-cpi increments.
• For nonscalable monospaced fonts, the pitch appears on the display but it cannot be changed.

PCL Emulation Settings

Orientation

Portrait

Landscape

Specify the orientation of text and graphics on the page.

Notes:

• Portrait is the factory default setting. Portrait prints text and graphics parallel to the short edge of the page.
• Landscape prints text and graphics parallel to the long edge of the page.

PCL Emulation Settings

Lines per Page

1–255

Specify the number of lines that print on each page.

Notes:

• 60 is the US factory default setting. 64 is the international default setting.
• The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the Paper Size and Orientation you want before setting Lines per Page.

PCL Emulation Settings

A4 Width

198 mm

203 mm

Set the printer to print on A4-size paper.

Notes:

• “198 mm” is the factory default setting.
• The 203-mm setting sets the width of the page to allow printing of eighty 10-pitch characters.

PCL Emulation Settings

Auto CR after LF

On

Off

Specify whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command.

Note:  Off is the factory default setting.

PCL Emulation Settings

Auto LF after CR

On

Off

Specify whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command.

Note:  Off is the factory default setting.

Tray Renumber

Assign MP Feeder

Off

None

0–199

Assign Tray [x]

Off

None

0–199

Assign Manual Paper

Off

None

0–199

Assign Manual Env

Off

None

0–199

Configure the printer to work with printer software or programs that use different source assignments for trays and feeders.

Notes:

• “Off” is the factory default setting.
• “None” ignores the Select Paper Feed command. This option appears only when it is selected by the PCL 5 interpreter.
• “0–199” allows a custom setting to be assigned.

Tray Renumber

View Factory Defaults

MPF Default = 8

T1 Default = 1

T1 Default = 4

T1 Default = 5

T1 Default = 20

T1 Default = 21

Env Default = 6

MPaper Default = 2

MEnv Default = 3

Display the factory default setting assigned to each tray or feeder.

Tray Renumber

Restore Defaults

Yes

No

Restore all tray and feeder assignments to the factory default settings.

Font Name

Albertus MT

Antique Olive

Apple Chancery

Arial MT

Avant Garde

Bodoni

Bookman

Chicago

Clarendon

Cooper Black

Copperplate

Coronet

Courier

Eurostile

Garamond

Geneva

Gill Sans

Goudy

Helvetica

Hoefler Text

Intl CG Times

Intl Courier

Intl Univers

Joanna MT

Letter Gothic

Lubalin Graph

Marigold

MonaLisa Recut

Monaco

New CenturySbk

New York

Optima

Oxford

Palatino

StempelGaramond

Taffy

Times

TimesNewRoman

Univers

Zapf Chancery

NewSansMTCS

NewSansMTCT

New SansMTJA

NewSansMTKO

Set the default font for HTML documents.

Note:  The Times font is used in HTML documents that do not specify a font.

Font Size

1–255 pt

Set the default font size for HTML documents.

Notes:

• 12 pt is the factory default setting.
• Font size can be increased in 1-point increments.

Scale

1–400%

Scale the default font for HTML documents.

Notes:

• 100% is the factory default setting.
• Scaling can be increased in 1% increments.

Orientation

Portrait

Landscape

Set the page orientation for HTML documents.

Note:  Portrait is the factory default setting.

Margin Size

8–255 mm

Set the page margin for HTML documents.

Notes:

• 19 mm is the factory default setting.
• Margin size can be increased in 1-mm increments.

Backgrounds

Do Not Print

Print

Specify whether to print backgrounds on HTML documents.

Note:  Print is the factory default setting.

Auto Fit

On

Off

Select the optimal paper size, scaling, and orientation.

Note:  On is the factory default setting. It overrides scaling and orientation settings for some images.

Invert

On

Off

Invert bitonal monochrome images.

Notes:

• Off is the factory default setting.
• This setting does not apply to GIF or JPEG images.

Scaling

Anchor Top Left

Best Fit

Anchor Center

Fit Height/Width

Fit Height

Fit Width

Scale the image to fit the selected paper size.

Notes:

• Best Fit is the factory default setting.
• When Auto Fit is set to On, Scaling is automatically set to Best Fit.

Orientation

Portrait

Landscape

Reverse Portrait

Reverse Landscape

Set the image orientation.

Note:  Portrait is the factory default setting.