Loading paper and specialty media

Setting the size and type of the specialty media

For specialty media like labels, card stock, or envelopes, do the following:

  1. From the control panel, navigate to Settings > Paper > Tray Configuration > Paper Size/Type .

  2. Select a paper source, and then set the size and type of the specialty media.

Configuring Universal paper settings

The Universal Setup menu lets you set the width and height of a paper size that is not preset in the printer.

  1. From the control panel, navigate to Settings > Paper > Media Configuration > Universal Setup .

  2. Select All Input Trays , and then configure the settings for the paper size that you want to customize.

Loading the 550-sheet tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Open the tray.

    Note:  To avoid jams, do not open trays while the printer is busy.
    Using the front handle, the tray is opened.

  2. Adjust the guides to match the size of the paper that you are loading.

    Notes:

    • Use the indicators on the bottom of the tray to position the guides.
    • Prepunched paper is supported only in the standard 550-sheet tray.
    • A3-size paper is supported only in the optional 550-sheet tray.
    Paper guides are squeezed, and then slid.

  3. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  4. Load the paper stack with the printable side faceup.

    Notes:

    • Do not slide paper into the tray.
    • Make sure that the side guides fit snugly against the paper.
    • Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.
    Paper stack is below the maximum paper fill indicator.

  5. Insert the tray.

    If necessary, set the paper size and paper type to match the paper loaded in the tray.

Note:  When a finisher is installed, the pages are rotated to 180° when printed.

When loading letterhead, do any of the following:

Without a finisher

With a finisher

The letterhead is loaded faceup with the header toward the front of the tray.

One-sided, long-edge printing

The letterhead is loaded faceup with the header toward the rear of the tray.

One-sided, long-edge printing

The letterhead is loaded faceup with the header toward the right side of the tray.

One-sided, short-edge printing

The letterhead is loaded faceup with the header toward the left side of the tray.

One-sided, short-edge printing

The letterhead is loaded facedown with the header toward the front of the tray.

Two-sided, long-edge printing

The letterhead is loaded facedown with the header toward the rear of the tray.

Two-sided, long-edge printing

The letterhead is loaded facedown with the header toward the right side of the tray.

Two-sided, short-edge printing

The letterhead is loaded facedown with the header toward the left side of the tray.

Two-sided, short-edge printing


When loading prepunched paper, do any of the following:

Without an optional finisher

With an optional finisher

The prepunched paper is loaded faceup with the holes toward the right side of the tray.

One-sided, long-edge printing

The prepunched paper is loaded facedown with the holes toward the left side of the tray.

One-sided, long-edge printing

The prepunched paper is loaded faceup with the holes toward the rear of the tray.

One-sided, short-edge printing

The prepunched paper is loaded facedown with the holes toward the front of the tray.

One-sided, short-edge printing

The prepunched paper is loaded facedown with the holes toward the left side of the tray.

Two-sided, long-edge printing

The prepunched paper is loaded faceup with the holes toward the right side of the tray.

Two-sided, long-edge printing

The prepunched paper is loaded facedown with the holes toward the front of the tray.

Two-sided, short-edge printing

The prepunched paper is loaded faceup with the holes toward the rear of the tray.

Two-sided, short-edge printing


Loading the 2000-sheet tandem tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Open the tray.

    Note:  To avoid jams, do not pull out trays while the printer is busy.
    Using the front handle, the tandem tray is pulled out.

  2. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  3. Load the paper stack to the right tray insert with the printable side faceup.

    Notes:

    • Do not slide paper into the tray.
    • Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.
    The sticker for the maximum fill line is at the rear part of tray.

  4. Insert the right tray insert into the printer.

  5. Load the paper stack to the left tray insert with the printable side faceup.

    Correct way of loading letterhead is shown.

  6. Insert the tray.

    If necessary, set the paper size and type to match the paper loaded in the tray.

Note:  When a finisher is installed, the pages are rotated to 180° when printed.

When loading letterhead for one-sided printing, load it faceup with the header toward the front of the tray.

Correct way of loading letterhead is shown.

When loading letterhead for two-sided printing, load it facedown with the header toward the front of the tray.

Correct way of loading letterhead is shown.

Loading the 1500-sheet tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Open door K.

    Note:  To avoid jams, do not open trays while the printer is busy.
    Door K is pulled down.

  2. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  3. Load the paper stack with the printable side facedown.

    Notes:

    • Do not slide paper into the tray.
    • Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.
    Maximum paper fill indicator is found against the rear of the tray.

  4. Close door K.

    If necessary, set the paper size and type to match the paper loaded in the tray.

When loading letterhead for one-sided printing, load it facedown with the header toward the rear of the printer.

Correct way of loading letterhead is shown.

When loading letterhead for two-sided printing, load it faceup with the header toward the rear of the printer.

Correct way of loading letterhead is shown.

When loading a different paper size, make sure to adjust the guides. Do the following:

  1. Using a flat-headed screwdriver, remove the screws from the paper guides.

    The screws of the paper guides are removed.

  2. Remove the paper guides.

    The paper guides are tilted inward, and then removed from the tray.

  3. Align the paper guides to match the size of the paper that you are loading.

    The paper guides are aligned to the size indicators of the tray.

  4. Install the screws on the paper guides.

    The paper guides are fastened with screws.

Loading the multipurpose feeder

  1. Open the multipurpose feeder.

    The multipurpose feeder at the right side is pulled down and the paper support is extended.

  2. Adjust the side guides to match the size of the paper that you are loading.

    Guide tabs are slid to the sides of the feeder.

  3. Flex, fan, and align the paper edges before loading.

    The paper stack is flexed, fanned, and aligned.

  4. Load the paper.

    Note:  Make sure that the side guides fit snugly against the paper.

    • When loading letterhead, do either of the following:

      Without a finisher

      With a finisher

      The letterhead is loaded facedown with the header toward the left side of the multipurpose feeder.

      One-sided, long-edge printing

      The letterhead is loaded facedown with the header toward the right side of the multipurpose feeder.

      One-sided, long-edge printing

      The letterhead is loaded faceup with the header toward the left side of the multipurpose feeder.

      Two-sided, long-edge printing

      The letterhead is loaded faceup with the header toward the right side of the multipurpose feeder.

      Two-sided, long-edge printing


    When loading prepunched paper, do either of the following:

    Without a finisher

    With a finisher

    The prepunched paper is loaded faceup with the holes to the front of the multipurpose feeder.

    One-sided, long-edge printing

    The prepunched paper is loaded faceup with the holes to the rear of the multipurpose feeder.

    One-sided, long-edge printing

    prepunched paper faceup with the holes to the rear of the multipurpose feeder.

    Two-sided, long-edge printing

    The prepunched paper is loaded faceup with the holes to the front of the multipurpose feeder.

    Two-sided, long-edge printing


    For envelopes

    Load envelope with the flap faceup toward the rear of the printer. Load European envelope with the flap faceup entering the multipurpose feeder first.

    Correct way of loading letterhead and prepunched paper is shown.
Note:  When a finisher is installed, the printer rotates the pages to 180°.

Linking trays

  1. Open a web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the web page correctly.

  2. Click Settings > Paper > Tray Configuration .

  3. Set the same paper size and paper type for the trays that you are linking.

    Note:  Make sure to load the linked trays with the same paper orientation.

  4. Save the settings.

  5. Click Settings > Device > Maintenance > Configuration Menu > Tray Configuration .

  6. Set Tray Linking to Automatic .

  7. Save the settings.

To unlink the trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage:  The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.