Printing confidential and other held jobs

Storing print jobs in the printer

  1. From the printer control panel, navigate to:

    the menu icon > Security > Confidential Print > select the print job type

    Use

    To

    Max Invalid PIN

    Limit the number of times an invalid PIN can be entered.

    Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

    Confidential Job Expiration

    Hold print jobs in the computer until you enter the PIN from the printer control panel.

    Note: The PIN is set from the computer. It must be four digits, using the numbers 1–9.

    Repeat Job Expiration

    Print and store print jobs in the printer memory.

    Verify Job Expiration

    Print one copy of a print job and hold the remaining copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory when all copies are printed.

    Reserve Job Expiration

    Store print jobs for printing at a later time.

    Note: The print jobs are held until deleted from the Held Jobs menu.

    Notes:

    • Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.
    • You can set the printer to store print jobs in the printer memory until you start the print job from the printer control panel.
    • All print jobs that can be initiated by the user at the printer are called held jobs.

  2. Touch Submit.

Printing held jobs

  1. From the document that you are trying to print, open the Print dialog.

  2. Select the printer, and then do either of the following:

    • For Windows users, click Properties or Preferences, and then click Print and Hold.

    • For Macintosh users, select Print and Hold.

  3. Select the print job type.

  4. If necessary, assign a user name.

  5. Send the print job.

  6. From the printer home screen, touch Held Jobs.

  7. Send the print job.

Modifying confidential print settings

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Click Settings > Security > Confidential Print Setup.

  3. Modify the settings:

    • Set a maximum number of PIN entry attempts. When a user exceeds that number, all of the jobs for that user are deleted.

    • Set an expiration time for confidential print jobs. When a user has not printed the jobs within that time, all of the jobs for that user are deleted.

  4. Click Submit to save the modified settings.