Scanning to a computer or flash drive

Automatic document feeder (ADF)

Scanner glass

Paper loaded into the ADF
Paper loaded on the scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single-page documents, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).


The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly connected to the printer for you to receive images using Scan to Computer. You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer.

Scanning to a computer using the Embedded Web Server

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Click Scan Profile > Create Scan Profile.

  3. Select your scan settings, and then click Next.

  4. Select a location on your computer where you want to save the scan image.

  5. Type a scan name, and then a user name.

    Note: The scan name is the name that appears in the Scan Profile list on the display.

  6. Click Submit.

    Note: Clicking Submit automatically assigns a shortcut number. You can use this shortcut number when you are ready to scan your documents.

  7. Review the instructions on the Scan Profile screen.

    1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

      Notes:

      • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
      • The ADF indicator light comes on when the paper is loaded properly.

    2. If you are loading a document into the ADF tray, then adjust the paper guides.

    3. Do either of the following:

      • Press #, and then enter the shortcut number using the keypad.

      • From the home screen, navigate to:

        Held Jobs > Profiles > select your shortcut on the list

        • Note: The scanner scans and sends the document to the directory you specified.

  8. View the file from the computer.

    Note: The output file is saved in the location or launched in the program you specified.

Setting up Scan to Computer

Notes:

  1. Open the printers folder, and then select your printer.

    Note: If your printer is not in the list, then add your printer.

  2. Open the printer properties, and then adjust the settings as necessary.

  3. From the control panel, touch Scan to Computer > select the appropriate scan setting > Send It.

Scanning to a flash drive

  1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

    Notes:

    • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
    • The ADF indicator light comes on when the paper is loaded properly.

  2. If you are loading a document into the ADF tray, then adjust the paper guides.

  3. Insert the flash drive into the USB port on the front of the printer.

    Note: The USB Drive home screen appears.

  4. Select the destination folder, and then touch Scan to USB drive.

    Note: The printer goes back to the home screen after 30 seconds of inactivity.

  5. Adjust the scan settings, and then touch Scan It.