E-mail

E-mail Setup

Menu item

Description

Primary SMTP Gateway

Type the IP address or host name of the primary SMTP server for sending e-mail.

Primary SMTP Gateway Port

1–65535 (25*)

Enter the port number of the primary SMTP server.

Secondary SMTP Gateway

Type the server IP address or host name of your secondary or backup SMTP server.

Secondary SMTP Gateway Port

1–65535 (25*)

Enter the server port number of your secondary or backup SMTP server.

SMTP Timeout

5–30 seconds (30*)

Set the time before the printer times out if the SMTP server does not respond.

Reply Address

Specify a reply address in the e-mail.

Always use SMTP default Reply Address

On

Off*

Always use the default reply address in the SMTP server.

Use SSL/TLS

Disabled*

Negotiate

Required

Specify whether to send e-mail using an encrypted link.

Require Trusted Certificate

Off

On*

Require a trusted certificate when accessing the SMTP server.

SMTP Server Authentication

No authentication required*

Login / Plain

NTLM

CRAM-MD5

Digest-MD5

Kerberos 5

Set the authentication type for the SMTP server.

Device-Initiated E-mail

None*

Use Device SMTP Credentials

Specify whether credentials are required for device-initiated e-mail.

User-Initiated E-mail

None*

Use Device SMTP Credentials

Use Session User ID and Password

Use Session E-mail address and Password

Prompt user

Specify whether credentials are required for user-initiated e-mail.

Use Active Directory Device Credentials

Off*

On

Specify whether credentials are required for user-initiated e-mail.

Device Userid

Specify the user ID and password to connect to the SMTP server.

Device Password
Kerberos 5 REALM

Specify the realm for the Kerberos 5 authentication protocol.

NTLM Domain

Specify the domain name for the NTLM security protocol.


E-mail Defaults

Menu item

Description

Subject:

Specify the e-mail subject and message.

Message:
File Name

Specify the filename for the scanned document.

Format

JPEG (.jpg)

PDF (.pdf)*

TIFF (.tif)

XPS (.xps)

Specify the file format of the scanned document.

PDF Settings

PDF Version (1.5*)

Archival Version (A-1a*)

Highly Compressed (Off*)

Secure (Off*)

Archival (PDF/A) (Off*)

Configure the PDF settings of the scanned document.

Notes:

  • Archival Version and Archival (PDF/A) are supported only when PDF Version is set to 1.4.
  • Highly Compressed appears only when a hard disk is installed.
Content Type

Text

Text/Photo*

Photo

Graphics

Improve the output result based on the content type of the original document.

Content Source

Black and White Laser

Color Laser*

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the content source of the original document.

Color

Black and White

Gray

Color*

Auto

Set the printer to capture file content in color or in mono.

Resolution

75 dpi

150 dpi*

200 dpi

300 dpi

400 dpi

600 dpi

Set the resolution of the scanned image.

Darkness

1–9 (5*)

Adjust the darkness of the scanned image.

Orientation

Portrait*

Landscape

Specify the orientation of the original document.

Original Size

Mixed Sizes*

Set the paper size of the original document.

Sides

Off*

Short Edge

Long Edge

Specify the orientation of the original document when scanning on both sides of the document.


Advanced Imaging

Menu item

Description

Color Balance

Cyan (0*)

Magenta (0*)

Yellow (0*)

Adjust the color intensity for cyan, magenta, and yellow.

Color Dropout

Color Dropout (None*)

Default Red Threshold (128*)

Default Green Threshold (128*)

Default Blue Threshold (128*)

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Auto Color Detect

Color Sensitivity (5*)

Area Sensitivity (5*)

E-mail Bit Depth (1 bit*)

Configure the auto color detection setting.

Minimum Scan Resolution

75 dpi

150 dpi

200 dpi

300 dpi*

Specify the minimum resolution for the scanned image.

JPEG Quality

Best for content*

5–95

Set the JPEG quality of the scanned image.

Contrast

Best for content*

0–5

Specify the contrast for the scanned image.

Background Removal

Background Detection (Content-based*)

Level (0*)

Remove the background color or image noise from the original document.

Notes:

  • Content-based removes the background color from the original document.
  • Fixed removes image noise from a photo.
Mirror Image

Off*

On

Create a mirror image of the original document.

Negative Image

Off*

On

Create a negative image of the original document.

Shadow Detail

-4 to 4 (0*)

Adjust the shadow detail in the scanned image.

Scan Edge to Edge

Off*

On

Scan the original document from edge to edge.

Sharpness

1–5 (3*)

Adjust the sharpness in the scanned image.

Temperature

-4 to 4 (0*)

Generate a bluer or redder output of the original document.

Blank Pages

Blank Page Removal (Do Not Remove*)

Blank Page Sensitivity (5*)

Set the sensitivity of scans in relation to blank pages in the original document.


Admin Controls

Menu item

Description

Max E-mail Size

0–65535 (0*)

Set the allowable file size for each e-mail.

Size Error Message

Specify an error message that the printer sends when an e-mail exceeds its allowable file size.

Note: You can type up to 1024 characters.

Limit Destinations

Limit sending of e-mail only to the specified list of domain name.

Note: Use a comma to separate each domain.

Send Me a Copy

Never appears*

On by Default

Off by Default

Always On

Send a copy of the e-mail to yourself.

Allow self e-mails only

Off*

On

Set the printer to send e-mails to yourself only.

Use cc:/bcc:

Off*

On

Enable carbon copy and blind carbon copy in e-mail.

Use Multi-Page TIFF

Off

On*

Enable scanning of multiple TIFF images in one TIFF file.

TIFF Compression

JPEG

LZW*

Specify the compression type for TIFF files.

Text Default

5–95 (75*)

Set the text quality in the content being scanned.

Text/Photo Default

5–95 (75*)

Set the text and photo quality in the content being scanned.

Photo Default

5–95 (50*)

Set the photo quality of the content being scanned.

Adjust ADF Skew

Off*

On

Set the printer to adjust the skewed images from documents that are scanned from the ADF.

Transmission Log

Print log*

Do Not Print Log

Print Only For Error

Print a transmission log for e-mail scans.

Log Paper Source

Tray [x] (1*)

Multipurpose Feeder

Specify the paper source for printing e-mail logs.

Log Output Bin

Standard Bin *

Bin [x]

Specify the output bin for printed logs.

Custom Job Scanning

Off*

On

Set the printer to scan the first set of original documents using the specified settings, and then scan the next set with the same or different settings.

Note: This menu item appears only when a hard disk is installed.

Scan Preview

Off*

On

Show a scan preview of the original document.

Note: This menu item appears only when a hard disk is installed.

Allow Save as Shortcut

Off

On*

Save an e-mail address as a shortcut.

E-mail Images Sent As

Attachment*

Web Link

Specify how to send the images that are included in the e-mail.

Reset E-mail Information After Sending

Off

On*

Reset the To, Subject, Message, and Filename fields to their default values after sending an e-mail.


Web Link Setup

Menu item

Description

Server

Specify the credentials of the server that is hosting the images that are included in the e-mail.

Login
Password
Path
File Name
Web Link