Configuring the SMTP server for fax

From the control panel

1. From the control panel, touch Settings > Fax > Fax Server Setup > Fax Server E-mail Settings .

2. Configure the settings.

   Note:  To use the SMTP server setting for e-mail, enable Use E-mail SMTP Server .

From the Embedded Web Server

1. Open a web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the web page correctly.

2. Click Settings > Fax > Fax Server Setup .

3. From the Fax Server E-mail Settings section, configure the settings.

   Note:  To use the SMTP server setting for e-mail, enable Use E-mail SMTP Server .

4. Click Save .

Setting up fax using a standard telephone line

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

  CAUTION—POTENTIAL INJURY:  To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Setup 1: Printer is connected to a dedicated fax line

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
• If you want to receive faxes automatically, then set the printer to pick up on a specified number of rings.

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog wall jack.

3. Connect the answering machine to the telephone port of the printer.

Connected to different wall jacks

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.
• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog wall jack.

3. Connect the telephone to the telephone port of the printer.

Notes:

• This setup works best if you are using voice mail more often than fax, and if you subscribe to a distinctive ring service.
• When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone to receive the fax.
• You can also set the printer to receive faxes automatically, but turn off the voice mail service when you are expecting a fax.

Setting up fax using digital subscriber line

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

  CAUTION—POTENTIAL INJURY:  To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Digital subscriber line (DSL) splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel.

To minimize interference between the two channels, ask for a DSL filter from your DSL provider.

1. Connect the line port of the DSL filter to the wall jack.

2. Connect one end of the telephone cable to the line port of the printer.

3. Connect the other end of the cable to the telephone port on the DSL filter.

Setting up fax using VoIP telephone service

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

  CAUTION—POTENTIAL INJURY:  To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

   Note:  The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge extra cost for the activation of the second telephone port.

3. Connect the telephone to the telephone port of the printer.

Notes:

• To check if the telephone port on the VoIP adapter is active, plug an analog telephone into the port, and then listen for a dial tone.
• If you need two telephone ports for your devices, but do not want to pay extra cost, then use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port , and then plug the printer and telephone into the splitter.
• To check the splitter, plug an analog telephone into the splitter, and then listen for a dial tone.

Setting up fax using cable modem connection

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

  CAUTION—POTENTIAL INJURY:  To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

Setup 1: Printer is connected directly to a cable modem

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

3. Connect your analog telephone to the telephone port of the printer.

Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to an active analog telephone wall jack.

3. Connect your analog telephone to the telephone port of the printer.

Setting up fax in countries or regions with different telephone wall jacks and plugs

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

  CAUTION—SHOCK HAZARD:  To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

  CAUTION—POTENTIAL INJURY:  To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. For users in Australia, the cord must be approved by the Australian Communications and Media Authority.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Connecting the printer to a non-RJ11 wall jack

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3. If you want to connect another device with a non-RJ11 connector to the same wall jack, then connect it directly to the telephone adapter.

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to an N port.

3. If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.

Connecting to a distinctive ring service

A distinctive ring service lets you have multiple telephone numbers on one telephone line. Each telephone number is assigned a different ring pattern.

1. From the home screen, touch Settings > Fax > Fax Setup > Fax Receive Settings > Admin Controls > Answer On .

2. Select a ring pattern.

Setting the fax date and time

1. From the home screen, touch Settings > Device > Preferences > Date and Time > Configure .

2. Configure the settings.

Configuring daylight saving time

1. From the home screen, touch Settings > Device > Preferences > Date and Time > Configure .

2. In the Time Zone menu, select (UTC+user) Custom .

3. Configure the settings.