Loading paper and specialty media

Setting the size and type of the specialty media

The trays automatically detect the size of plain paper. For specialty media like labels, card stock, or envelopes, do the following:

  1. From the home screen, touch Settings > Paper > Tray Configuration > Paper Size/Type > select a paper source.

  2. Set the size and type of the specialty media.

Configuring Universal paper settings

  1. From the home screen, touch Settings > Paper > Media Configuration > Universal Setup .

  2. Configure the settings.

Enabling the Multiple Universal Sizes setting

  1. From the home screen, touch Settings > Device > Maintenance > Configuration Menu > Tray Configuration .

  2. Enable the Multiple Universal Sizes setting.

Loading the 520-sheet tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Pull out the tray.

    Note:  To avoid jams, do not pull out trays while the printer is busy.
    Using the front handle, the tray is pulled out.

  2. Adjust the guides to match the size of the paper that you are loading.

    Note:  Use the indicators on the bottom of the tray to position the guides.
    Paper guides are squeezed, and then slid.

  3. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  4. Load the paper stack with the printable side faceup.

    When loading letterhead or prepunched paper, do either of the following:

    For one-sided, long-edge printing

    • Load letterhead faceup with the header toward the back of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper faceup with the holes against the left side of the tray.

      Correct way of loading prepunched paper is shown.
    For one-sided, short-edge printing

    • Load letterhead faceup with the header toward the left side of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper faceup with the holes against the front of the tray.

      Correct way of loading prepunched paper is shown.
    For two-sided, long-edge printing

    • Load letterhead facedown with the header toward the back of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper facedown with the holes against the right side of the tray.

      Correct way of loading prepunched paper is shown.
    For two-sided, short-edge printing

    • Load letterhead facedown with the header toward the left side of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper facedown with the holes against the back of the tray.

      Correct way of loading prepunched paper is shown.

    Notes:

    • Do not slide paper into the tray.
    • Make sure that the side guides fit snugly against the paper.
    • Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.
    Paper stack is below the maximum paper fill indicator.

  5. Insert the tray.

    If necessary, set the paper size and type to match the paper loaded in the tray.

Note:  When a finisher is installed, the images are rotated to 180° when printed.

Loading the 2520-sheet tandem tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Pull out the tray.

    Note:  To avoid jams, do not pull out trays while the printer is busy.
    Using front handle, tandem tray is being pulled out.

  2. Adjust the guides to match the size of the paper that you are loading.

    Paper guides in front and at the back of the tray are squeezed and adjusted.

  3. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  4. Load the paper.

    • For one-sided printing, load paper with the printable side faceup.

    • For two-sided printing, load paper with printable side facedown.

    When loading letterhead or prepunched paper, do either of the following:

    For one-sided printing

    • Load letterhead faceup with the header toward the back of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper faceup with the holes against the left side of the tray.

      Correct way of loading prepunched paper is shown.
    For two-sided printing

    • Load letterhead facedown with the header toward the back of the tray.

      Correct way of loading letterhead is shown.

    • Load hole-punched paper facedown with the holes against the right side of the tray.

      Correct way of loading prepunched is shown.

    Notes:

    • Do not slide paper into the tray.
    • Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.
    Sticker indicating maximum fill line is on back part of tray.

  5. Insert the tray.

    If necessary, set the paper size and type to match the paper loaded in the tray.

Note:  When a finisher is installed, the images are rotated to 180° when printed.

Loading the 2000-sheet tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Pull out the tray, and then open the tray side door.

    Note:  To avoid jams, do not pull out trays while the printer is busy.
    Using front handle, the tray is being pulled out and side door is opened.

  2. Adjust the guide at the back of the tray. Do the same at the front of the tray.

    The paper guide is taken out and then inserted to slots corresponding to the paper size being loaded.

  3. Adjust the lever on the tray side door.

    The lever is pulled and adjusted according to the size of paper being loaded.

  4. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  5. Load the paper stack with the printable side faceup.

    When loading letterhead or prepunched paper, do either of the following:

    For one-sided printing

    • Load letterhead facedown with the header toward the back of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper facedown with the holes against the left side of the tray.

      Correct way of loading prepunched paper is shown.
    For two-sided printing

    • Load letterhead faceup with the header toward the back of the tray.

      Correct way of loading letterhead is shown.

    • Load prepunched paper faceup with the holes against the left side of the tray.

      Correct way of loading prepunched paper is shown.
    Note:  Make sure that the stack height is below the maximum paper fill indicator. Overfilling may cause paper jams.
    Maximum paper fill indicator is found against the rear of the tray.

  6. Close the tray side door, and then insert the tray.

    If necessary, set the paper size and type to match the paper loaded in the tray.

Note:  When a finisher is installed, the images are rotated to 180° when printed.

Loading the envelope tray

tipping hazard caution icon   CAUTION—TIPPING HAZARD:  To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

  1. Pull out the envelope tray.

    Note:  To avoid jams, do not pull out trays while the printer is busy.
    Using the front handle, the tray is pulled out.

  2. Flex, fan, and align the envelope edges before loading.

    Envelope stack is flexed, fanned, and aligned.

  3. Adjust the guides to match the size of the envelope that you are loading.

    Note:  Use the indicators on the bottom of the tray to position the guides.
    Paper guides are squeezed, and then slid.

  4. Load the envelopes with the flap side down and against the left side of the tray.

    Correct way of loading envelope is shown.

    Notes:

    • Make sure that the side guides fit snugly against the envelopes.
    • Make sure that the stack height is below the maximum fill indicator. Overfilling may cause jams.
    Paper stack is below the maximum paper fill indicator.

  5. Insert the tray.

    If necessary, set the paper size and paper type to match the envelope loaded in the tray.

Loading the multipurpose feeder

  1. Open the multipurpose feeder.

    Multipurpose feeder door is pushed down, and the paper support is extended.

  2. Adjust the side guides to match the size of the paper that you are loading.

    Guide tabs are slid to the sides of the feeder.

  3. Flex, fan, and align the paper edges before loading.

    Paper stack is flexed, fanned, and aligned.

  4. Load the paper.

    Note:  Make sure that the side guides fit snugly against the paper.
    For long-edge feed:

    • For one-sided printing, load letterhead facedown with the header toward the rear of the printer. Load prepunched paper facedown with the holes to the right side of the paper.

      Correct way of loading letterhead with pre-punched holes is shown.

    • For two-sided printing, load letterhead faceup with the header toward the rear of the printer. Load prepunched paper faceup with the holes to the left side of the paper.

      Correct way of loading letterhead with pre-punched holes is shown.
    For short-edge feed:

    • For one-sided printing, load letterhead facedown with the header to the left side of the paper. Load prepunched paper facedown with the holes toward the front of the printer.

      Correct way of loading letterhead with pre-punched holes is shown.

    • For two-sided printing, load letterhead faceup with the header to the left side of the paper. Load prepunched paper faceup with the holes toward the back of the printer.

      Correct way of loading letterhead with pre-punched holes is shown.
Note:  When a finisher is installed, the printer rotates the images to 180°.

Linking trays

  1. From the home screen, touch Settings > Paper > Tray Configuration > select a paper source.

  2. Set the same paper size and paper type for the trays that you are linking.

  3. From the home screen, touch Settings > Device > Maintenance > Configuration Menu > Tray Configuration > Tray Linking .

  4. Touch Automatic .

To unlink trays, make sure that no trays have the same paper size and paper type settings.

Warning—Potential Damage:  The temperature of the fuser varies according to the specified paper type. To avoid printing issues, match the paper type setting in the printer with the paper loaded in the tray.