Fax Mode

Fax

Fax Server

Disabled

Select a fax mode.

Note: Depending on your printer model, the factory default setting may vary.

Fax Name

Identify your fax machine.

Fax Number

Identify your fax number.

Fax ID

Fax Name

Fax Number*

Notify fax recipients of your fax name or fax number.

Enable Manual Fax

On

Off*

Set the printer to fax manually.

Note: Use a regular telephone line to answer an incoming fax job and to dial a fax number.

Memory Use

All receive

Mostly receive

Equal*

Mostly send

All send

Set the amount of internal printer memory allocated for faxing.

Note: This menu item prevents memory buffer conditions and failed faxes.

Cancel Faxes

Allow*

Don't Allow

Cancel outgoing faxes before they are transmitted, or cancel incoming faxes before they finish printing.

Caller ID

Off

On*

Alternate

Show the telephone number of the person sending the fax.

Note: This menu item appears only if multiple caller ID patterns are supported, and Fax Mode is set to Analog.

Fax Number Masking

Off*

From Left

From Right

Specify the format for masking an outgoing fax number.

Digits to Mask

0–58 (0*)

Specify the number of digits to mask in an outgoing fax number.

Enable Line Connected Detection

On*

Off

Determine whether a telephone line is connected to the printer.

Note: Detection takes place when turning on the printer and before each call.

Enable Extension in Use Support

On

Off*

Determine whether a telephone line is used by another device such as another phone on the same line.

Note: This menu item is monitored continuously after turning on the printer.

Optimize Fax Compatibility

Configure the printer fax functionality for optimal compatibility with other fax machines.

Fax Transport

Analog*

etherFAX

None

HTTPS Fax

Set the fax transport method.

Resolution

Standard*

Fine

Super Fine

Ultra Fine

Set the resolution of the scanned image.

Note: A higher resolution increases fax transmission time and requires higher memory.

Original Size

[List of paper sizes]

Specify the size of the original document.

Note: Mixed Sizes is the U.S. factory default setting. A4 is the international factory default setting.

Orientation

Portrait*

Landscape

Specify the orientation of the original document.

Sides

Off*

Long Edge

Short Edge

Specify the page orientation of text and graphics when scanning a two-sided document.

Content Type

Text*

Text/Photo

Photo

Graphics

Improve the output result based on the content of the original document.

Content Source

Black and White Laser*

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the original document.

Darkness

1–9 (5*)

Adjust the darkness of the scanned image.

Behind a PABX

Off*

On

Set the printer to dial a fax number without waiting to recognize the dial tone.

Note: Private Automated Branch Exchange (PABX) is a telephone network that allows a single access number to offer multiple lines to outside callers.

Dial Mode

Tone*

Pulse

Specify the dial mode for incoming or outgoing faxes.

Color Balance

-4 to 4 (0*)

Adjust the amount of toner used for each color.

Color Dropout

None*

Red

Green

Blue

Default Red Threshold

0–255 (128*)

Default Green Threshold

0–255 (128*)

Default Blue Threshold

0–255 (128*)

Specify which color to drop during scanning, and adjust the dropout setting for that color.

Contrast

Best for Content*

0

1

2

3

4

5

Set the contrast of the output.

Background Removal

Background Detection

Content-based*

Fixed

Level

-4 to 4 (0*)

Adjust the amount of background visible on a scanned image.

Notes:

• If you want to remove the background color from the original document, then set Background Detection to Content-based.
• If you want to remove image noise from a photo, then set Background Detection to Fixed.

Mirror Image

Off*

On

Create a mirror image of the original document.

Negative Image

Off*

On

Create a negative image of the original document.

Shadow Detail

-4 to 4 (0*)

Adjust the amount of shadow detail visible on a scanned image.

Scan Edge to Edge

Off*

On

Allow edge-to-edge scanning of the original document.

Sharpness

1–5 (3*)

Adjust the sharpness of the scanned image.

Temperature

-4 to 4 (0*)

Specify whether to generate a cooler or warmer output.

Automatic Redial

0–9 (5*)

Adjust the number of redial attempts based on the activity levels of recipient fax machines.

Redial Frequency

1–200 minutes (3*)

Increase the time between redial attempts to increase the chance of sending fax successfully.

Enable ECM

Off

On*

Activate Error Correction Mode (ECM) for fax jobs.

Note: ECM detects and corrects errors in the fax transmission process that are caused by telephone line noise and poor signal strength.

Enable Fax Scans

Off

On*

Fax documents that are scanned at the printer.

Driver to Fax

Off

On*

Allow the print driver to send fax.

Allow Save as Shortcut

Off

On*

Save fax numbers as shortcuts in the printer.

Max Speed

33600*

14400

9600

4800

2400

Set the maximum speed for sending fax.

Custom Job Scanning

Off*

On

Turn on scanning of custom jobs by default.

Note: This menu item appears only when a hard disk is installed.

Scan Preview

Off*

On

Show a preview of the scan on the display.

Note: This menu item appears only when a hard disk is installed.

Enable Color Fax Scans

Off by default*

On by default

Never use

Always use

Enable color scans for fax.

Auto Convert Color Faxes to Mono Faxes

Off

On*

Convert all outgoing color faxes to black and white.

Confirm Fax Number

Off*

On

Ask the user to confirm the fax number.

Dial Prefix

Set a dialing prefix.

Dialing Prefix Rules

Prefix Rule [x]

Establish a dialing prefix rule.

Fax Job Waiting

None*

Toner

Toner and Supplies

Remove fax jobs that request specific unavailable resources from the print queue.

Rings to Answer

1–25 (3*)

Set the number of rings for incoming fax.

Auto Reduction

On*

Off

Scale incoming fax to fit on the page.

Paper Source

Tray [x]

MP Feeder

Auto*

Set the paper source for printing incoming fax.

Sides

On

Off*

Print on both sides of the paper.

Separator Sheets

None*

Before Job

After Job

Specify whether to insert blank separator sheets when printing.

Separator Sheet Source

Tray [x] (1*)

MP Feeder

Specify the paper source for the separator sheet.

Output Bin

Standard Bin*

Bin [x]

Specify the output bin for received faxes.

Fax Footer

On

Off*

Print the transmission information at the bottom of each page from a received fax.

Fax Footer Time Stamp

Receive*

Print

Print the time stamp at the bottom of each page from a received fax.

Holding Faxes

Held Fax Mode

Off*

Always On

Manual

Scheduled

Hold received faxes from printing until they are released.

Enable Fax Receive

On*

Off

Set the printer to receive fax.

Enable Color Fax Receive

On*

Off

Set the printer to receive color fax.

Enable Caller ID

On*

Off

Show the number that is sending the incoming fax.

Block No Name Fax

On

Off*

Block incoming faxes sent from devices with no station ID or fax ID specified.

Banned Fax List

Add Banned Fax

Specify the phone numbers that you want to block.

Answer On

All Rings*

Single Ring Only

Double Ring Only

Triple Ring Only

Single or Double Rings Only

Single or Triple Rings Only

Double or Triple Rings Only

Set a distinctive ring pattern for incoming fax.

Auto Answer

On*

Off

Set the printer to receive fax automatically.

Manual Answer Code

0–9 (9*)

Manually enter a code on the telephone number pad to begin receiving fax.

Notes:

• This menu item appears only when the printer shares a line with a telephone.
• This menu item appears only when you set the printer to receive fax manually.

Fax Forwarding

Print*

Print and Forward

Forward

Specify how to forward received fax.

Forward to

Destination [x]

Type

Shortcut Number

Specify where to forward received fax.

Confirmation E-mail

Send a confirmation e-mail when fax forwarding is successful.

Note: The e-mail is sent only when forwarding to FTP or Network Share destinations.

Max Speed

33600*

14400

9600

4800

2400

Set the maximum speed for transmitting fax.

Fax Cover Page

Off by Default*

On by Default

Never Use

Always Use

Configure the settings for the fax cover page.

Include To field

Off*

On

Include From field

Off*

On

From

Include Message Field

Off*

On

Message:

Include Logo

Off*

On

Include Footer [x]

Off*

On

Footer [x]

Transmission Log Frequency

Always*

Never

Only for Error

Specify how often the printer creates a transmission log.

Transmission Log Action

Print

Off

On*

E-mail

Off*

On

Print or e-mail a log for successful fax transmission or transmission error.

Receive Error Log

Print Never*

Print on Error

Print a log for fax-receive failures.

Auto Print Logs

On*

Off

Print all fax activity.

Log Paper Source

Tray [x] (1*)

Multipurpose Feeder

Specify the paper source for printing logs.

Logs Display

Remote Fax Name*

Dialed Number

Identify the sender by remote fax name or fax number.

Enable Job Log

On*

Off

View a summary of all fax jobs.

Enable Call Log

On*

Off

View a summary of fax dialing history.

Log Output Bin

Standard Bin*

Bin [x]

Specify the output bin for printed logs.

Speaker Mode

Always Off

Always On

On until Connected*

Set the fax speaker mode.

Speaker Volume

Low*

Medium

High

Adjust the fax speaker volume.

Ringer Volume

Off

On*

Enable the ringer volume.

To Format

Specify a fax recipient.

Note: If you want to use the fax number, then type the number sign (#) before a number.

Reply Address

Specify a reply address for sending fax.

Subject

Specify the fax subject and message.

Message

Enable analog receive

Off*

On

Set the printer to receive analog faxes.

Use E-mail SMTP Server

Off

On*

Use the e-mail SMTP server when configuring the fax server e-mail settings.

Primary SMTP Gateway

Type the IP address or host name of the primary Simple Mail Transfer Protocol (SMTP) server for sending e-mail.

Primary SMTP Gateway Port

1–65535 (25*)

Enter the port number of the primary SMTP server.

Secondary SMTP Gateway

Type the server IP address or host name of your secondary or backup SMTP server.

Secondary SMTP Gateway Port

1–65535 (25*)

Enter the server port number of your secondary or backup SMTP server.

SMTP Timeout

5–30 (30*)

Set the time before the printer times out if the SMTP server does not respond.

Reply Address

Specify a reply address for sending fax.

Always use SMTP default Reply Address

Off*

On

Specify the SMTP reply address for sending fax.

Use SSL/TLS

Disabled*

Negotiate

Required

Specify whether to send fax using an encrypted link.

Require Trusted Certificate

Off

On*

Specify a trusted certificate when accessing the SMTP server.

SMTP Server Authentication

No authentication required*

Login / Plain

NTLM

CRAM-MD5

Digest-MD5

Kerberos 5

Set the authentication type for the SMTP server.

Device-Initiated E-mail

None*

Use Device SMTP Credentials

Specify whether credentials are required for device-initiated e-mail.

User-Initiated E-mail

None*

Use Device SMTP Credentials

Use Session User ID and Password

Use Session E-mail address and Password

Prompt user

Specify whether credentials are required for user-initiated e-mail.

Use Active Directory Device Credentials

Off*

On

Enable user credentials and group destinations to connect to the SMTP server.

Device Userid

Specify the user ID and password to connect to the SMTP server.

Device Password

Kerberos 5 REALM

Specify the realm for the Kerberos 5 authentication protocol.

NTLM Domain

Specify the domain name for the NTLM security protocol.

Disable "SMTP server not set up" error

Off*

On

Hide the “SMTP server not set up” error message.

Image Format

PDF (.pdf)*

TIFF (.tif)

XPS (.xps)

Specify the file format for the scanned image.

Content Type

Text*

Text/Photo

Photo

Graphics

Improve the output result based on the content of the original document.

Content Source

Black and White Laser*

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Improve the output result based on the source of the original document.

Fax Resolution

Standard*

Fine

Super Fine

Ultra Fine

Set the fax resolution.

Sides

Off*

Short Edge

Long Edge

Specify the page orientation of text and graphics when scanning a two-sided document.

Darkness

1 -9 (5*)

Set the darkness of the output.

Orientation

Portrait*

Landscape

Specify the orientation of text and graphics on the page.

Original Size

[List of paper sizes]

Set the paper size of the original document.

Note: Mixed Sizes is the U.S. factory default setting. A4 is the international factory default setting.

Use Multi-Page TIFF

Off

On*

Choose between single- and multiple-page TIFF files.