Finding advanced networking and administrator information

This chapter covers basic administrative support tasks using the Embedded Web Server. For more advanced system support tasks, see the Networking Guide on the Software and Documentation CD or the Embedded Web Server — Security: Administrator's Guide on the Lexmark support Web site at http://support.lexmark.com.

Checking the virtual display

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Check the virtual display that appears at the top left corner of the screen.

   The virtual display works as an actual display would work on a printer control panel.

Configuring supply notifications from the Embedded Web Server

You can determine how you would like to be notified when supplies run nearly low, low, very low, or reach their end-of-life by setting the selectable alerts.

Notes:

• Selectable alerts can be set on the toner cartridge, imaging unit, and maintenance kit.
• All selectable alerts can be set for nearly low, low, and very low supply conditions. Not all selectable alerts can be set for the end-of-life supply condition. E-mail selectable alert is available for all supply conditions.
• The percentage of estimated remaining supply that prompts the alert can be set on some supplies for some supply conditions.

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Print Settings > Supply Notifications.

3. From the drop-down menu for each supply, select one of the following notification options:

   Notification	Description
   1 The printer generates an e-mail about the status of the supply when supply notification is enabled. 2 The printer stops when some supplies become empty to prevent damage.
   Off	The normal printer behavior for all supplies occurs.
   E-mail Only	The printer generates an e-mail when the supply condition is reached. The status of the supply will appear on the menus page and status page.
   Warning	The printer displays the warning message and generates an email about the status of the supply. The printer does not stop when the supply condition is reached.
   Continuable Stop1	The printer stops processing jobs when the supply condition is reached, and the user needs to press a button to continue printing.
   Non Continuable Stop1,2	The printer stops when the supply condition is reached. The supply must be replaced to continue printing.

   
   

4. Click Submit.

Modifying confidential print settings

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings tab > Security > Confidential Print Setup.

3. Modify the settings:

   • Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN entry attempts, all of the jobs for that user are deleted.

   • Set an expiration time for confidential print jobs. When a user has not printed the jobs within the specified time, all of the jobs for that user are deleted.

4. Save the modified settings.

Copying printer settings to other printers

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click the Copy Printer Settings.

3. To change the language, select a language from the drop-down menu, and then click Click here to submit language.

4. Click Printer Settings.

5. Type the IP addresses of the source and target printers in their appropriate fields.

   Note: If you want to add or remove a target printer, then click Add Target IP or Remove Target IP.

6. Click Copy Printer Settings.

Creating a printer control panel PIN

The Panel PIN Protect menu lets you restrict access to the menus from the printer control panel. To restrict access to the menus, create a Personal Identification Number (PIN), and then assign the PIN to each menu.

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Security > Panel PIN Protect.

3. From the Create User PIN or Create Admin PIN sections, enter your PIN.

   Note: Your can enter up to 16 digits for your PIN.

4. Click Modify.

5. From any menu in the Administrative Menus, Management, or Function Access sections, select User PIN Protected or Admin PIN Protected or Admin PIN and User PIN Protected.

   Note: Using an Admin PIN, you can still access a menu assigned with a User PIN.

6. Click Submit.

If you try to access a PIN-protected menu from the printer control panel, the printer will require you to enter the PIN.

Note: After you enter the last digit of the PIN, make sure to press on the printer control panel for more than three seconds.

Printing a menu settings page

Print a menu settings page to view the current menu settings and to verify if the printer options are installed correctly.

From the printer control panel, navigate to:

> Settings > Reports > > Menu Settings Page >

Printing a network setup page

If the printer is attached to a network, then print a network setup page to verify the network connection. This page also provides important information that aids network printing configuration.

1. From the printer control panel, navigate to:

   > Settings > Reports > > Network Setup Page >

   Note: If an optional internal print server is installed, then Print Network [x] Setup Page appears.

2. Check the first section of the network setup page, and confirm that the status is Connected.

   If the status is Not Connected, then the LAN drop may not be active, or the network cable may be malfunctioning. Consult your system support person for a solution, and then print another network setup page.

Checking the status of parts and supplies on the printer control panel

From the printer control panel, navigate to:

> Status/Supplies > > View Supplies >

Checking the status of parts and supplies from the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Device Status > More Details.

Using Eco-mode

Use Eco-Mode to quickly select one or more ways to reduce your printer's environmental impact.

1. From the printer control panel, navigate to:

   > Settings > Settings > > General Settings > > Eco-Mode > > select the setting you want

   Use	To
   Off	Use the factory default settings for all settings associated with Eco-Mode. This setting supports the performance specifications for your printer.
   Energy	Reduce energy use, especially when the printer is idle. Printer engine motors do not start until a job is ready to print. You may notice a short delay before the first page is printed. The printer enters Sleep mode after one minute of inactivity.
   Energy/Paper	Use all the settings associated with Energy and Paper modes.
   Plain Paper	Enable the automatic two-sided (duplex) feature. Turn off print log features.

   
   

2. Press .

Reducing printer noise

Use Quiet mode to reduce the printer noise.

1. From the printer control panel, navigate to:

   > Settings > Settings > > General Settings > > Quiet Mode >

2. Select a setting you want.

   Use	To
   On	Reduce printer noise. Notes: Print jobs will process at a reduced speed. Printer engine motors do not start until a document is ready to print. There is a short delay before the first page is printed.
   Off	Use factory default settings. Note: This setting supports the performance specifications of the printer.

   
   

3. Press .

Adjusting Sleep mode

1. From the control panel, navigate to:

   > Settings > > Settings > > General Settings > > Timeouts > > Sleep Mode >

2. In the Sleep Mode field, select the number of minutes the printer is idle before it enters Sleep mode.

3. Apply the changes.

Using Hibernate mode

Hibernate is an ultra-low-power saving mode.

Notes:

• Three days is the default amount of time before the printer enters Hibernate mode.
• Make sure to wake the printer from Hibernate mode before sending a print job. A hard reset or a long press of the Sleep button wakes the printer from Hibernate mode.
• If the printer is in Hibernate mode, then the Embedded Web Server is disabled.

1. From the control panel, navigate to:

   > Settings > > Settings > > General Settings >

2. Select Press Sleep Button or Press and Hold Sleep Button, and then press .

3. Press Hibernate > .

Setting Hibernate Timeout

Hibernate Timeout lets you set the amount of time the printer waits after a print job is processed before it goes into a reduced power state.

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > General Settings > Timeouts.

3. From the Hibernate Timeout menu, select the number of hours, days, weeks, or months you want for the printer to wait before it goes into a reduced power state.

4. Click Submit.

Using the printer control panel

1. From the printer control panel, navigate to:

   > Settings > > Settings > > General Settings > > Timeouts > > Hibernate Timeout >

2. Select the amount of time the printer waits after a print job is processed before it enters Hibernate mode.

3. Press .

Using Schedule Power Modes

Schedule Power Modes lets you schedule when the printer goes into a reduced power state or into the Ready state.

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > General Settings > Schedule Power Modes.

3. From the Action menu, select the power mode.

4. From the Time menu, select the time.

5. From the Day(s) menu, select the day or days.

6. Click Add.

Adjusting the brightness of the printer display

To save energy, or if you have trouble reading the display, adjust its brightness settings.

Using the Embedded Web Server

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > General Settings.

3. In the Screen Brightness field, enter the brightness percentage you want for the display.

4. Click Submit.

Restoring factory default settings

If you want to keep a list of the current menu settings for reference, then print a menu settings page before restoring the factory default settings. For more information, see Printing a menu settings page.

If you want a more comprehensive method of restoring the printer factory default settings, then perform the Wipe All Settings option. For more information, see Erasing non-volatile memory.

From the printer control panel, navigate to:

> Settings > Settings > > General Settings > > Factory Defaults > > Restore Now >

Using the security lock feature

The printer is equipped with a security lock feature. Attach a security lock compatible with most laptop computers in the location shown to secure the printer in place.

Statement of Volatility

Your printer contains various types of memory that can store device and network settings, and user data.

Erase the content of any installed printer memory in the following circumstances:

• The printer is being decommissioned.

• The printer is being moved to a different department or location.

• The printer is being serviced by someone from outside your organization.

• The printer is being removed from your premises for service.

• The printer is being sold to another organization.

Erasing volatile memory

The volatile memory (RAM) installed in your printer requires a power source to retain information. To erase the buffered data, turn off the printer.

Erasing non-volatile memory

Erase individual settings, device and network settings, security settings, and embedded solutions by following these steps:

1. Turn off the printer.

2. Hold down 2 and 6 on the keypad while turning the printer on. Release the buttons only when the screen with the progress bar appears.

   The printer performs a power-on sequence, and then the Configuration menu appears. When the printer is fully turned on, a list of functions appears on the printer display.

3. Press the up or down arrow button until Wipe All Settings appears.

   The printer will restart several times during this process.

   Note: Wipe All Settings securely removes device settings, solutions, jobs, and passwords from the printer memory.

4. Navigate to:

   Back > Exit Config Menu

The printer will perform a power-on reset, and then return to normal operating mode.

Finding printer security information

In high-security environments, it may be necessary to take additional steps to make sure that confidential data stored in the printer cannot be accessed by unauthorized persons. For more information, visit the Lexmark security Web page.

You can also see the Embedded Web Server — Security: Administrator’s Guide for additional information:

1. Go to www.lexmark.com, and then navigate to Support & Downloads > select your printer.

2. Click the Manuals tab, and then select Embedded Web Server — Security: Administrator’s Guide.