Learning about the printer

Printer configurations

CAUTION—POTENTIAL INJURY: To reduce the risk of equipment instability, load each tray separately. Keep all other trays closed until needed.

Basic and configured models

The illustration shows the basic and configured printer models.

1	Printer control panel
2	Paper stop
3	Standard bin
4	Front door release button
5	Controller board access door
6	100-sheet multipurpose feeder
7	Standard 550-sheet tray
8	Optional 250- or 550-sheet tray

Using the printer control panel

	Use the	To
1	Display	View the printer status and messages. Set up and operate the printer.
2	Home button	Go to the home screen.
3	Keypad	Enter numbers, letters, or symbols.
4	Sleep button	Enable Sleep mode or Hibernate mode. The following actions wake the printer from Sleep mode: Touching the screen Pressing any hard button Opening a tray or the front door Sending a print job from the computer Performing a power-on reset using the main power switch Attaching a device to the USB port
5	Stop or cancel button	Stop all printer activity.
6	Indicator light	Check the status of the printer.
7	USB port	Connect a flash drive to the printer. Note: Only the front USB port supports flash drives.

Understanding the colors of the Sleep button and indicator lights

The colors of the Sleep button and indicator lights on the printer control panel signify a certain printer status or condition.

Indicator light	Printer status
Off	The printer is off or in Hibernate mode.
Blinking green	The printer is warming up, processing data, or printing.
Solid green	The printer is on, but idle.
Blinking red	The printer requires user intervention.

Sleep button light	Printer status
Off	The printer is off, idle or in Ready state.
Solid amber	The printer is in Sleep mode.
Blinking amber	The printer is entering or waking from Hibernate mode.
Blinking amber for 0.1 second, then goes completely off for 1.9 seconds in a slow, pulsing pattern	The printer is in Hibernate mode.

Understanding the home screen

When the printer is turned on, the display shows a basic screen, referred to as the home screen. Use the home screen buttons and icons to initiate an action.

Note: Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.

The illustration shows an example of a home screen.

Touch		To
1	Change Language	Change the primary language of the printer.
2	Bookmarks	Create, organize, and save a set of bookmarks (URLs) into a tree view of folders and file links. Note: The tree view does not include bookmarks created within Forms and Favorites, and the ones in the tree are not usable in Forms and Favorites.
3	Held Jobs	Display all current held jobs.
4	USB	View, select, or print photos and documents from a flash drive. Note: This icon appears only when you return to the home screen while a memory card or flash drive is connected to the printer.
5	Menus	Access printer menus. Note: These menus are available only when the printer is in ready state.
6	Status message bar	Show the current printer status such as Ready or Busy. Show printer conditions such as Imaging unit low or Cartridge Low. Show intervention messages and the instructions on how to clear them.
7	Status/Supplies	Show a printer warning or error message whenever the printer requires intervention to continue processing. View more information on the printer warning or message, and on how to clear it.
8	Tips	View a context-sensitive help information.

This may also appear on the home screen:

Touch	To
Search Held Jobs	Search current held jobs.
Jobs by user	Access print jobs saved by user.
Profiles and Solutions	Access profiles and solutions.

Features

Feature	Description
Attendance message alert	If an attendance message affects a function, then this icon appears and the red indicator light blinks.
Warning	If an error condition occurs, then this icon appears.
Printer IP address Example: 123.123.123.123	The IP address of your printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server to view and remotely configure printer settings even when you are not physically near the printer.

Feature

Description

Attendance message alert

If an attendance message affects a function, then this icon appears and the red indicator light blinks.

Warning

If an error condition occurs, then this icon appears.

Printer IP address

Example: 123.123.123.123

The IP address of your printer is located at the top left corner of the home screen and appears as four sets of numbers separated by periods. You can use the IP address when accessing the Embedded Web Server to view and remotely configure printer settings even when you are not physically near the printer.

Using the touch-screen buttons

Note: Your home screen may vary, depending on your home screen customization settings, administrative setup, and active embedded solutions.

The illustration shows a sample touch screen on the printer control panel.

	Touch the	To
1	Radio button	Select or clear an item.
2	Up arrow	Scroll up.
3	Down arrow	Scroll down.
4	Accept button	Save a setting.
5	Cancel button	Cancel an action or a selection. Return to the previous screen.

Touch	To
	Return to the home screen.
	Open a context-sensitive Help dialog on the printer control panel.
	Scroll to the left.
	Scroll to the right.

Attaching cables

Connect the printer to the computer using a USB cable or parallel cable, or to the network using an Ethernet cable.

Make sure to match the following:

The USB symbol on the cable with the USB symbol on the printer
The appropriate parallel cable with the parallel port
Note: The parallel port is available only when an Internal Solutions Port is installed.
The appropriate Ethernet cable with the Ethernet port

Warning—Potential Damage: Do not touch the USB cable, any network adapter, or the printer in the area shown while actively printing. Loss of data or a malfunction can occur.

The illustration shows the printer base rear ports.

	Use the	To
1	Security slot	Attach a lock that will secure the controller board.
2	USB printer port	Connect the printer to a computer.
3	USB port	Connect a flash drive to the printer.
4	USB port	Attach an optional wireless network adapter.
5	Ethernet port	Connect the printer to an Ethernet network.
6	Power switch	Turn on or off the printer.
7	Printer power cord socket	Connect the printer to an electrical outlet.

Accessing the controller board

CAUTION—SHOCK HAZARD: If you are accessing the controller board or installing optional hardware or memory devices sometime after setting up the printer, then turn the printer off, and unplug the power cord from the electrical outlet before continuing. If you have any other devices attached to the printer, then turn them off as well, and unplug any cables going into the printer.

Open the controller board access door.
Open the controller board shield using the green handle.
Use the following illustration to locate the appropriate connector.
Warning—Potential Damage: Controller board electronic components are easily damaged by static electricity. Touch a metal surface on the printer before touching any controller board electronic components or connectors.
1
Memory card connector
2
Option card connector
3
Printer hard disk connector
4
Internal Solutions Port connector
Close the controller board shield, and then close the controller board access door.

1	Memory card connector
2	Option card connector
3	Printer hard disk connector
4	Internal Solutions Port connector