Creating an e-mail shortcut

Creating an e-mail shortcut using the Embedded Web Server

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Click Settings.

  3. From the Other Settings column, click Manage Shortcuts > E-mail Shortcut Setup.

  4. Type a unique name for the e-mail recipient, and then type the e-mail address. If you are entering multiple addresses, then separate each address with a comma.

  5. Click Add.

Creating an e-mail shortcut using the printer control panel

  1. From the home screen, navigate to:

    E-mail > Recipient(s) > type the recipient’s e-mail address > the accept button

    Note: To create a group of recipients, touch the next address icon, and then type the next recipient’s e-mail address.

  2. Touch Subject > type the e-mail subject > the accept button.

  3. Touch Message > type your message > the accept button.

  4. Adjust the e-mail settings.

    Note: If you change the settings after the e-mail shortcut has been created, then the settings are not saved.

  5. Touch Save As Shortcut.

  6. Type a unique name for the shortcut, and then touch the accept button.

  7. Verify that the shortcut name is correct, and then touch OK.

    If the shortcut name is incorrect, then touch Cancel, and then reenter the information.

    Notes:

    • The shortcut name appears in the E-mail Shortcuts icon on the printer home screen.
    • You can use the shortcut when e-mailing another document using the same settings.