Scanning to an FTP address

Automatic document feeder (ADF)

Scanner glass

Paper loaded into the ADF

Use the ADF for multiple-page documents.

Paper loaded on the scanner glass

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).


The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.

When an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be another PostScript printer; for example, a color document can be scanned and then sent to a color printer.

Creating shortcuts

Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using the Embedded Web Server and using the printer control panel.

Creating an FTP shortcut using the Embedded Web Server

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Navigate to:

    Settings > Other Settings area > Manage Shortcuts > FTP Shortcut Setup

  3. Enter the appropriate information.

    Note: A password may be required. If you do not have an ID and password, then contact your system support person.

  4. Enter a shortcut number.

    Note: If you enter a number that is already in use, then you are prompted to select another number.

  5. Click Add.

Creating an FTP shortcut using the printer control panel

  1. From the home screen, navigate to:

    FTP > FTP > type the FTP address > the add favorites icon > type a name for the shortcut > Done

  2. Verify that the shortcut name and number are correct, and then touch OK.

    Notes:

    • If the name or number is incorrect, then touch Cancel, and then reenter the information.
    • If you enter a number that is already in use, then you are prompted to select another number.

Scanning to an FTP address

You can use the printer to send scanned documents to an FTP address in a number of ways. You can type the FTP address, use a shortcut number, or use the address book. You can also use the Multi Send, Scan to Network, or MyShortcut application from the printer home screen. For more information, see Activating the home screen applications.

Scanning to an FTP address using the printer control panel

  1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

    Notes:

    • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
    • The ADF indicator light comes on when the paper is loaded properly.

  2. If you are loading a document into the ADF tray, then adjust the paper guides.

  3. From the printer control panel, navigate to:

    FTP > FTP > type the FTP address > Done > Send It

Scanning to an FTP address using a shortcut number

  1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

    Notes:

    • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
    • The ADF indicator light comes on when the paper is loaded properly.

  2. If you are loading a document into the ADF tray, then adjust the paper guides.

  3. From the printer control panel, press # on the keypad, and then enter the FTP shortcut number.

  4. Touch the accept button > Send It.

Scanning an FTP using the address book

  1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

    Notes:

    • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
    • The ADF indicator light comes on when the paper is loaded properly.

  2. If you are loading a document into the ADF tray, then adjust the paper guides.

  3. From the home screen, navigate to:

    FTP > FTP > the address book icon > type the name of the recipient > Search

  4. Touch the name of the recipient.

    Note: To search for additional recipients, touch New Search, and then type the name of the next recipient.

  5. Touch the accept button > Send It.