Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: fax name (identification of the business, other entity, or individual sending the message) and fax number (telephone number of the sending fax machine, business, other entity, or individual). For more information, see Regulatory notices for telecommunication terminal equipment.

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Using the printer control panel for fax setup

When the printer is turned on for the first time, a series of start-up screens appear. If the printer has fax capabilities, then the Fax Name and Fax Number screens appear.

1. When the Fax Name screen appears, do the following:

   1. Enter the name to be printed on all outgoing faxes.

   2. Enter the fax name, and then touch Submit.

2. When the Fax Number screen appears, enter the fax number, and then touch Submit.

Using the Embedded Web Server for fax setup

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Fax Settings > Analog Fax Setup.

3. In the Fax Name field, type the name to be printed on all outgoing faxes.

4. In the Fax Number field, enter the printer fax number.

5. Click Submit.

Setting up fax using a standard telephone line

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected to a dedicated fax line

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the telephone cable to an active analog wall jack.

Notes:

• You can set the printer to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).
• If you want to receive faxes automatically, then set the printer to pick up on any number of rings that you want.

Setup 2: Printer is sharing the line with an answering machine

Connected to the same telephone wall jack

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the telephone cable to an active analog wall jack.

3. Connect the answering machine to the telephone port of the printer.

Connected to different wall jacks

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the telephone cable to an active analog wall jack.

Notes:

• If you have only one telephone number on your line, then set the printer to receive faxes automatically.
• Set the printer to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the printer Rings to Answer setting to six.

Setup 3: Printer is sharing the line with a telephone subscribed to voice mail service

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the telephone cable to an active analog wall jack.

3. Connect the telephone to the telephone port of the printer.

Notes:

• This setup works best if you are using voice mail more often than fax, and if you subscribe to a distinctive ring service.
• When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone to receive the fax.
• You can also set the printer to receive faxes automatically, but turn off the voice mail service when you are expecting a fax.

Setting up fax using digital subscriber line

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Digital subscriber line (DSL) splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and internet signals pass through the other channel.

Install a DSL filter to minimize interference between the two channels and ensure a quality connection.

1. Connect the line port of the DSL filter to the wall jack.

2. Connect one end of the telephone cable to the line port of the printer. Connect the other end to the phone port on the DSL filter.

3. To connect a telephone to the printer, remove any installed adapter plug from the telephone port of the printer, and then connect the telephone.

Setting up fax using VoIP telephone service

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

   Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge extra cost for the activation of the second phone port.

3. Connect the telephone to the telephone port of the printer.

Notes:

• To check if the telephone port on the VoIP adapter is active, plug an analog telephone into the port, and then listen for a dial tone.
• If you need two phone ports for your devices, but do not want to pay extra cost, then use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the printer and telephone into the splitter.
• To check the splitter, plug an analog telephone into the splitter, and then listen for a dial tone.

Setting up fax using cable modem connection

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

Setup 1: Printer is connected directly to a cable modem

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

3. Connect your analog telephone to the telephone port of the printer.

Setup 2: Printer is connected to a wall jack; cable modem is installed elsewhere in the facility

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

3. Connect your analog telephone to the telephone port of the printer.

Setting up fax in countries or regions with different telephone wall jacks and plugs

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not set up this product or make any electrical or cabling connections, such as the power cord, fax feature, or telephone, during a lightning storm.

 CAUTION—SHOCK HAZARD: To avoid the risk of electrical shock, do not use the fax feature during a lightning storm.

The standard wall jack adopted by most countries or regions is RJ11. If the wall jack or equipment in your facility is not compatible with this type of connection, then use a telephone adapter. An adapter for your country or region may not come with your printer, and you may need to purchase it separately.

There may be an adapter plug installed in the telephone port of the printer. Do not remove the adapter plug from the telephone port of the printer if you are connecting to a serial or cascaded telephone system.

Connecting the printer to a non-RJ11 wall jack

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the cable to the RJ11 adapter, and then connect the adapter to the wall jack.

3. If you want to connect another device with a non-RJ11 connector to the same wall jack, then connect it directly to the telephone adapter.

Connecting the printer to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones. Connect the printer to any of the N ports.

1. Connect one end of the telephone cable to the line port of the printer.

2. Connect the other end of the telephone cable to the RJ11 adapter, and then connect the adapter to an N port.

3. If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone company. This service lets you have multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

   

3. Change the distinctive rings setting to match the setting you want for the printer to answer.

   Note: The factory default setting for distinctive rings is On. This sets the printer to answer single, double, and triple ring patterns.

   1. From the home screen, navigate to:

      > Settings > Fax Settings > Analog Fax Setup > Answer On

   2. Select the pattern setting you want to change, and then touch Submit.

Setting the outgoing fax name and number

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Fax Settings > Analog Fax Setup.

3. In the Fax Name field, type the name to be printed on all outgoing faxes.

4. In the Fax Number field, enter the printer fax number.

5. Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send.

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Security > Set Date and Time.

3. In the Manually Set Date & Time field, enter the current date and time.

4. Click Submit.

Note: It is recommended to use the network time.

Configuring the printer to observe daylight saving time

The printer can be set to automatically adjust for daylight saving time:

1. Open a Web browser, and then type the printer IP address in the address field.

   Notes:

   • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Security > Set Date and Time.

3. Select the Automatically Observe DST check box, and then enter the DST start and end dates in the Custom Time Zone Setup section.

4. Click Submit.