Setting up and using the home screen applications

Using the home screen

Note:  Your home screen may vary depending on your home screen customization settings, administrative setup, and active embedded solutions.
Icons on the home screen with numbered callouts.

#

Icon

Function

1

Stop or Cancel button

Stop the current job.

2

Copy

Make copies.

3

Change Language

Change the language on the printer display.

4

E-mail

Send e-mails.

5

Settings

Access the printer menus.

6

Fax

Send fax.

7

Address Book

Access, create, and organize contacts.

8

Status/Supplies

  • Show a printer warning or error message whenever the printer requires intervention to continue processing.

  • View more information on the printer warning or message, and on how to clear it.

Note:  You can also access this setting by touching the top section of the home screen.

9

Held Jobs

Show all the current held print jobs

10

Job Queue

Show all the current print jobs.

Note:  You can also access this setting by touching the top section of the home screen.

11

USB Drive

View, select, or print photos and documents from a flash drive.

12

Scan Profiles

Scan and save documents directly to the computer.

13

FTP

Scan and save documents directly to an FTP server.

14

Bookmarks

Organize all bookmarks.

15

Hard Disk

View, select, and manage documents from a hard drive or an intelligent storage drive.

16

Network Folder

Scan to a network folder or network location.

17

Start button

Start a job, depending on which mode is selected.

18

On-screen keypad

Enter numbers or symbols in an input field.


Customizing the home screen

  1. Open a web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the web page correctly.

  2. Click Settings > Device > Home Screen Customization .

  3. Do one or more of the following:

    • To add an icon to the home screen, click the add icon , select the app name, and then click Add .

    • To remove a home screen icon, select the app name, and then click Remove .

    • To customize an app name, select the app name, click Edit , and then assign a name.

    • To restore the name of an app, select the app name, click Edit , and then select Restore app label .

    • To add a space between apps, click the add icon , select BLANK SPACE , and then click Add .

    • To arrange the apps, drag the app names in the order that you want.

    • To restore the default home screen, click Restore home screen .

  4. Apply the changes.

Supported applications

Setting up Scan Center

  1. From the home screen, touch Scan Center .

  2. Select and create a destination, and then configure the settings.

    Notes:

    • When creating a network destination, make sure to validate and adjust the settings until no errors occur.
    • Only destinations created from the Embedded Web Server are saved. For more information, see the documentation that came with the solution.

  3. Apply the changes.

Creating a shortcut

  1. From the home screen, touch Shortcut Center .

    Note:  The icon and name may have been changed. For more information, contact your administrator.

  2. Select a printer function, and then touch Create Shortcut .

    Note:  The Secure E-mail function is not supported.

  3. Configure the settings, and then touch Save .

  4. Type a unique shortcut name.

    Note:  To avoid clipped names on the home screen, type only up to 25 characters.

  5. Touch OK .

    The application automatically generates a unique shortcut number.

Note:  To launch the shortcut, touch The on-screen keypad icon. , touch # , and then enter the shortcut number.

Setting up Card Copy

  1. Open a web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the web page correctly.

  2. Click Apps > Card Copy > Configure .

    Notes:

    • Make sure that Display Icon is enabled.
    • Make sure that E-mail Settings and Network Share Settings are configured.
    • When scanning a card, make sure that the scan resolution does not exceed 200 dpi for color and 400 dpi for black and white.
    • When scanning multiple cards, make sure that the scan resolution does not exceed 150 dpi for color and 300 dpi for black and white.

  3. Apply the changes.

Note:  You need a printer hard disk or an intelligent storage drive to scan multiple cards.

Using Display Customization

Before using the application, make sure to do the following:

Managing screen saver and slide show images

  1. From the Screen Saver and Slideshow Images section, add, edit, or delete an image.

    Notes:

    • You can add up to 10 images.
    • When enabled, the status icons appear on the screen saver only when there are errors, warnings, or cloud-based notifications.

  2. Apply the changes.

Changing the wallpaper image

  1. From the home screen, touch Change Wallpaper .

  2. Select an image to use.

  3. Apply the changes.

Running a slide show from a flash drive

  1. Insert a flash drive into the USB port.

  2. From the home screen, touch Slideshow .

    Images appear in alphabetical order.

    3. Note:  You can remove the flash drive after the slide show starts, but the images are not stored in the printer. If the slide show stops, then insert the flash drive again to view the images.

Using Customer Support

Notes:

  1. From the home screen, touch Customer Support .

  2. Print or e-mail the information.

Setting up Device Quotas

Notes:

  1. Open a web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the web page correctly.

  2. Click Apps > Device Quotas > Configure .

  3. In the User Accounts section, add or edit a user, and then set the user quota.

  4. Apply the changes.

Managing bookmarks

Creating bookmarks

Use bookmarks to print frequently accessed documents that are stored in servers or on the web.

  1. Open a web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the web page correctly.

  2. Click Bookmarks > Add Bookmark , and then type a bookmark name.

  3. Select an Address protocol type, and then do one of the following:

    • For HTTP and HTTPS, type the URL that you want to bookmark.

    • For HTTPS, make sure to use the host name instead of the IP address. For example, type myWebsite.com/sample.pdf instead of typing 123.123.123.123/sample.pdf . Make sure that the host name also matches the Common Name (CN) value in the server certificate. For more information on obtaining the CN value in the server certificate, see the help information for your web browser.

    • For FTP, type the FTP address. For example, myServer/myDirectory . Enter the FTP port number. Port 21 is the default port for sending commands.

    • For SMB, type the network folder address. For example, myServer/myShare/myFile.pdf . Type the network domain name.

    • If necessary, select the Authentication type for FTP and SMB.

    To limit access to the bookmark, enter a PIN.

    Note:  The application supports the following file types: PDF, JPEG, and TIFF. Other file types such as DOCX and XLSX are supported in some printer models.

  4. Click Save .

Creating folders

  1. Open a web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the web page correctly.

  2. Click Bookmarks > Add Folder , and then type a folder name.

    Note:  To limit access to the folder, enter a PIN.

  3. Click Save .

Note:  You can create folders or bookmarks inside a folder. To create a bookmark, see Creating bookmarks .

Managing contacts

  1. From the home screen, touch Address Book.

  2. Do one or more of the following:

    • To add a contact, touch the menu icon on top of the screen, and then touch Create Contact . If necessary, specify a login method to allow application access.

    • To delete a contact, touch the menu icon on top of the screen, touch Delete Contacts , and then select the contact.

    • To edit contact information, touch the contact name.

    • To create a group, touch the menu icon on top of the screen, and then touch Create Group . If necessary, specify a login method to allow application access.

    • To delete a group, touch the menu icon on top of the screen, touch Delete Groups , and then select the group.

    • To edit a contact group, touch GROUPS > select a group name > the menu icon > select the action you want to make.

  3. Apply the changes.