Printing confidential and other held jobs

Storing print jobs in the printer

  1. From the printer control panel, navigate to:

    the home button > Settings > the select button > Security > the select button > Confidential Print > select the print job type

    Print job type

    Description

    Notes:

    • Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.
    • You can set the printer to store print jobs in the printer memory until you start the print job from the printer control panel.
    • All print jobs that can be initiated by the user at the printer are called held jobs.

    Max Invalid PIN

    Limits the number of times an invalid PIN can be entered.

    Note: When the limit is reached, the print jobs for that user name and PIN are deleted.

    Confidential Job Expiration

    Lets you hold print jobs in the computer until you enter the PIN from the printer control panel.

    Note: The PIN is set from the computer. It must be four digits, using the numbers 0–9.

    Repeat Job Expiration

    Lets you print and store print jobs in the printer memory for reprinting.

    Verify Job Expiration

    Lets you print one copy of a print job while the printer holds the remaining copies. It allows you to examine if the first copy is satisfactory. The print job is automatically deleted from the printer memory once all copies are printed.

    Reserve Job Expiration

    Lets you store print jobs for printing at a later time. The print jobs are held until deleted from the Held Jobs menu.


  2. Press the select button.

Printing held jobs

  1. From the document you are trying to print, open the Print dialog.

  2. Select the printer, and then do either of the following:

    • For Windows users, click Properties or Preferences, and then click Print and Hold.

    • For Macintosh users, select Print and Hold.

  3. Select the print job type.

  4. If necessary, assign a user name.

  5. Send the print job.

  6. From the printer home screen, select Held Jobs.

  7. Send the print job.

Modifying confidential print settings

Note: This feature is available only in network printers or printers connected to print servers.

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address in the TCP/IP section in the Network/Ports menu. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Click Settings tab > Security > Confidential Print Setup.

  3. Modify the settings:

    • Set a maximum number of PIN entry attempts. When a user exceeds a specific number of PIN entry attempts, all of the jobs for that user are deleted.

    • Set an expiration time for confidential print jobs. When a user has not printed the jobs within the specified time, all of the jobs for that user are deleted.

  4. Save the modified settings.