Settings menu

General Settings menu

Use

To

Display Language

English

Francais

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Portuguese

Suomi

Russian

Polski

Greek

Magyar

Turkce

Cesky

Simplified Chinese

Traditional Chinese

Korean

Japanese

Set the language of the text that appears on the display.

Note: Not all languages are available for all models. You may need to install special hardware for some languages.

Show Supply Estimates

Show estimates

Do not show estimates

View the supply estimates on the control panel, Embedded Web Server, menu settings, and device statistics reports.

Note: Show estimates is the factory default setting.

Eco-Mode

Off

Energy

Energy/Paper

Paper

Minimize the use of energy, paper, or specialty media.

Notes:

  • Off is the factory default setting.
  • Setting Eco-Mode to Energy or Paper may affect printer performance, but not print quality.
ADF Loaded Beep

Enabled

Disabled

Enable an ADF beep sound when loading paper.

Note: Enabled is the factory default setting.

ADF Multi-feed Sensor

On

Off

Detect when the ADF picks more than one sheet of paper at once.

Note: On is the factory default setting.

Quiet Mode

Off

On

Reduce printer noise.

Note: Off is the factory default setting.

Run Initial setup

Yes

No

Run the setup wizard.

Keyboard

Keyboard Type

English

Francais

Francais Canadien

Deutsch

Italiano

Espanol

Greek

Dansk

Norsk

Nederlands

Svenska

Suomi

Portuguese

Russian

Polski

Swiss German

Swiss French

Korean

Magyar

Turkce

Cesky

Simplified Chinese

Traditional Chinese

Japanese

Custom Key [x]

Specify a language and custom key information for the keyboard on the display.

Paper Sizes

US

Metric

Specify the unit of measurement for paper sizes.

Notes:

  • US is the factory default setting.
  • The country or region selected in the initial setup wizard determines the initial paper size setting.
Scan to PC Port Range

[port range]

Specify a valid port range for printers behind a port blocking firewall.

Note: 9751:12000 is the factory default setting.

Displayed Information

Left side

Right side

Specify the display information on the upper corners of the home screen.

Select from the following options:

None

IP Address

Hostname

Contact Name

Location

Date/Time

mDNS/DDNS Service Name

Zero Configuration Name

Custom Text [x]

Model Name

Notes:

  • IP Address is the factory default setting for Left side.
  • Date/Time is the factory default setting for Right side.
Displayed Information (continued)

Custom Text [x]

Customize the text to display in the upper corners of the home screen.

Displayed Information (continued)

Black Toner

Specify the display information for Black Toner.

Select from the following options:

When to display

Do not display

Display

Message to display

Default

Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

  • Do not display is the factory default setting for When to display.
  • Default is the factory default setting for Message to display.
Displayed Information (continued)

Paper Jam

Load Paper

Service Errors

Customize the displayed information for certain menus.

Select from the following options:

Display

Yes

No

Message to display

Default

Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

  • No is the factory default setting for Display.
  • Default is the factory default setting for Message to display.
Home screen customization

Change Language

Copy

Copy Shortcuts

Fax

Fax Shortcuts

E-mail

E-mail Shortcuts

FTP

FTP Shortcuts

Search Held Jobs

Held Jobs

USB Drive

Profiles and Apps

Bookmarks

Jobs by User

Forms and Favorites

Card Copy

Scan to Network

MyShortcut

Multi Send

Change the icons that appear on the home screen.

Select from the following options:

Display

Do not display

Date Format

MM-DD-YYYY

DD-MM-YYYY

YYYY-MM-DD

Format the printer date.

Note: MM-DD-YYYY is the U.S. factory default setting. DD-MM-YYYY is the international factory default setting.

Time Format

12 hour A.M./P.M.

24 hour clock

Format the printer time.

Note: 12 hour A.M./P.M. is the factory default setting.

Screen Brightness

20–100

Specify the brightness of the display.

Note: 100 is the factory default setting.

One Page Copy

Off

On

Set copies from the scanner glass to only one page at a time.

Note: Off is the factory default setting.

Output Lighting

Normal/Standby Mode

Off

Dim

Bright

Set the indicator light for the standard bin.

Notes:

  • Dim is the factory default setting when Eco-Mode is set to Energy or Energy/Paper.
  • Bright is the factory default setting when Eco-Mode is set to Off or Paper.
Error Lighting

On

Off

Set the indicator light when the printer encounters an error.

Note: On is the factory default setting.

Audio Feedback

Button Feedback

On

Off

Volume

1–10

Set the button volume and feedback.

Notes:

  • On is the factory default setting for Button Feedback.
  • 5 is the factory default setting for Volume.
Tactile Touchscreen Feedback

On

Off

Enable touch-screen sensation feedback.

Note: On is the factory default setting.

Show Bookmarks

Yes

No

Specify whether to display bookmarks from the Held Jobs area.

Note: Yes is the factory default setting.

Allow Background Removal

On

Off

Specify whether to allow image background removal.

Note: On is the factory default setting.

Allow Custom Job Scans

On

Off

Scan multiple jobs to one file.

Note: On is the factory default setting.

Scanner Jam Recovery

Job Level

Page Level

Specify how to reload a scanned job when a paper jam occurs in the ADF.

Note: Job Level is the factory default setting.

Web Page Refresh Rate

30–300

Specify the time between Embedded Web Server refreshes.

Note: 120 seconds is the factory default setting.

Contact Name

Specify a contact name for the printer.

Note: The contact name is stored on the Embedded Web Server.

Location

Specify the printer location.

Note: The location is stored on the Embedded Web Server.

Alarms

Alarm Control

Cartridge Alarm

Set an alarm when the printer requires user intervention.

Select from the following options:

Off

Single

Continuous

Notes:

  • Single is the factory default setting for Alarm Control.
  • Off is the factory default setting for Cartridge Alarm.
Timeouts

Standby Mode

Disabled

1–240

Set the idle time before the printer enters a lower power state.

Note: 15 minutes is the factory default setting.

Timeouts

Sleep Mode

Disabled

1–120

Set the idle time before the printer begins operating in Sleep mode.

Notes:

  • 20 minutes is the factory default setting.
  • Disabled appears only when Energy Conserve is set to Off.
Timeouts

Print with Display Off

Allow printing with display off

Display on when printing

Print a job with the display turned off.

Note: Display on when printing is the factory default setting.

Timeouts

Hibernate Timeout

Disabled

20 minutes

1 hour

2 hours

3 hours

6 hours

1 day

2 days

3 days

1 week

2 weeks

1 month

Set the time before the printer enters Hibernate mode.

Note: 3 days is the factory default setting.

Hibernate Timeout on Connection

Hibernate

Do Not Hibernate

Set the printer to Hibernate mode even if there is an active Ethernet connection.

Note: Hibernate is the factory default setting.

Timeouts

Screen Timeout

15–300

Set the idle time before the display automatically returns to Ready state.

Note: 30 seconds is the factory default setting.

Timeouts

Print Timeout

Disabled

1–255

Set the printer to end a print job after it has been idle for the specified amount of time.

Notes:

  • 90 seconds is the factory default setting.
  • Print Timeout is available only when using PCL emulation.
Timeouts

Wait Timeout

Disabled

15–65535

Set the time that the printer waits for more data before canceling a print job.

Notes:

  • 40 seconds is the factory default setting.
  • Wait Timeout is available only when the printer is using PostScript emulation.
Timeouts

Job Hold Timeout

5–255

Set the time that the printer waits for user intervention before it holds jobs that require unavailable resources.

Notes:

  • 30 seconds is the factory default setting.
  • This menu item appears only when a hard disk is installed.
Error Recovery

Auto Reboot

Reboot when idle

Reboot always

Reboot never

Set the printer to restart when an error occurs.

Note: Reboot always is the factory default setting.

Error Recovery

Max Auto Reboots

1–20

Determine the number of automatic reboots the printer can perform.

Note: 2 is the factory default setting.

Print Recovery

Auto Continue

Disabled

5–255

Let the printer automatically continue printing from certain offline situations when these are not resolved within the specified time period.

Note: Disabled is the factory default setting.

Print Recovery

Jam Recovery

On

Off

Auto

Specify whether the printer reprints jammed pages.

Note: Auto is the factory default setting.

Print Recovery

Jam Assist

On

Off

Set the printer to check for jammed paper automatically.

Note: On is the factory default setting.

Print Recovery

Page Protect

Off

On

Set the printer to print the correct output for a page.

Note: Off is the factory default setting.

Accessibility Settings

Prolong Screen Timeout

On

Off

Remain in the same location and reset the Screen Timeout timer instead of returning to the home screen.

Note: Off is the factory default setting.

Accessibility Settings

Speech Rate

Very Slow

Slow

Normal

Fast

Faster

Very Fast

Rapid

Very Rapid

Fastest

Adjust the Voice Guidance speaking rate.

Note: Normal is the factory default setting.

Accessibility Settings

Headphone Volume

1–10

Set the headphones volume.

Note: 5 is the factory default setting.

Information Sent to Lexmark

Supplies and Page Usage (Anonymous)

On

Off

Send anonymous device usage information to Lexmark.

Note: The default value depends on what is selected during the initial setup.

Press Sleep Button

Do Nothing

Sleep

Hibernate

Determine how the printer, while in idle state, reacts to a short press of the Sleep button.

Note: Sleep is the factory default setting.

Press and Hold Sleep Button

Do Nothing

Sleep

Hibernate

Determine how the printer, while in idle state, reacts to a long press of the Sleep button.

Note: Do Nothing is the factory default setting.

Factory Defaults

Do Not Restore

Restore Now

Restore the printer factory default settings.

Note: Do Not Restore is the factory default setting.

Export Configuration File

Export

Export configuration files to a flash drive.

Export Compressed Logs File

Export

Export compressed log files to a flash drive.


Copy Settings menu

Use

To

Content Type

Text

Graphics

Text/Photo

Photo

Specify the content of the original document.

Note: Text/Photo is the factory default setting.

Content Source

Black/White Laser

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specify how the original document was produced.

Note: Black/White Laser is the factory default setting.

Sides (Duplex)

1 sided to 1 sided

1 sided to 2 sided

2 sided to 1 sided

2 sided to 2 sided

Specify whether an original document is two-sided (duplex) or one-sided, and then to specify whether the copy should be two-sided or one-sided.

Notes:

  • 1 sided to 1 sided—The original document has print on one side and the copy will also have print on one side.
  • 1 sided to 2 sided—The original document has print on one side, while the copy will have print on both sides.
  • 2 sided to 1 sided—The original document has print on both sides, while the copy will have print on just one side.
  • 2 sided to 2 sided—The original document has print on both sides, and the copy will also have print on both sides.
Paper Saver

Off

2-up Portrait

2-up Landscape

4-up Portrait

4-up Landscape

Copy two or four sheets of a document on one page.

Note: Off is the factory default setting.

Print Page Borders

On

Off

Specify whether or not a border is printed.

Note: Off is the factory default setting.

Collate

(1,1,1) (2,2,2)

(1,2,3) (1,2,3)

Keep the pages of a print job stacked in sequence when printing multiple copies.

Note: “(1,2,3) (1,2,3)” is the factory default setting.

Punch

Off

2 holes

3 holes

4 holes

Specify the type of hole punch finishing to be used in a print or copy job.

Note: Off is the factory default setting.

Staple

Off

On

Enable or disable the staple finisher.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a staple finisher is installed.
Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Auto Size Sense

Mixed Sizes

A4

A5

A6

JIS B5

Difficult Media Letter

Difficult Media A5

Difficult Media Legal

Difficult Media A4

Custom Scan Size [x]

Book Original

Business Card

3 x 5 in.

4 x 6 in.

ID Card

Specify the paper size of the original document.

Notes:

  • Letter is the U.S. factory default setting.
  • A4 is the international factory default setting.
Copy To Source

Tray [x]

Auto Size Match

Multipurpose Feeder

Specify the paper source for copy jobs.

Note: Tray 1 is the factory default setting.

Transparency Separators

On

Off

Place a sheet of paper between transparencies.

Note: On is the factory default setting.

Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Place a sheet of paper between pages, copies, or jobs.

Note: Off is the factory default setting.

Separator Sheet Source

Tray [x]

Multipurpose Feeder

Specify the paper source for the separator sheet.

Note: Tray 1 is the factory default setting.

Darkness

1–9

Lighten or darken the print for the copy job.

Note: 5 is the factory default setting.

Output Bin

Standard Bin

Bin [x]

Specify the bin to be used for the copy job.

Notes:

  • Standard Bin is the factory default setting.
  • Bin [x] appears only when at least one optional bin is installed.
Number of Copies

1–999

Specify the number of copies for the copy job.

Note: 1 is the factory default setting.

Header/Footer

[Location]

Off

Date/Time

Page number

Custom text

Print on

All pages

First page only

All but first page

Custom text

Specify header and footer information and its location on the page.

For the location, select from the following options:

  • Top left

  • Top middle

  • Top right

  • Bottom left

  • Bottom middle

  • Bottom right

Notes:

  • Off is the factory default setting for the location.
  • “All pages” is the factory default setting for “Print on.”
Overlay

Confidential

Copy

Draft

Urgent

Custom

Off

Specify the overlay text printed on each page of the copy job.

Note: Off is the factory default setting.

Custom Overlay

Specify the custom overlay text.

Note: A maximum of 64 characters is allowed.

Allow priority copies

On

Off

Allow interruption of a print job to copy a page or document.

Note: On is the factory default setting.

Custom Job scanning

On

Off

Copy a document that contains mixed paper sizes into a single copy job.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working printer hard disk is installed.
Allow Save as Shortcut

On

Off

Save custom copy settings as shortcuts.

Note: On is the factory default setting.

Background Removal

-4 to 4

Adjust the amount of background visible on a copy.

Note: 0 is the factory default setting.

Auto Center

Off

On

Automatically center the content on the page.

Note: Off is the factory default setting.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specify which color to drop during scanning and to adjust the dropout setting for each color threshold.

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specify the contrast used for the copy job.

Note: “Best for content” is the factory default setting.

Mirror Image

Off

On

Create a mirror image of the original document.

Note: Off is the factory default setting.

Negative Image

Off

On

Create a negative image of the original document.

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjust the amount of shadow detail visible on a copy.

Note: 0 is the factory default setting.

ADF Multi-feed Sensor

On

Off

Detect when the ADF picks more than one sheet of paper at once.

Note: On is the factory default setting.

Scan edge to edge

Off

On

Allow edge-to-edge scanning of the original document.

Note: Off is the factory default setting.

Sharpness

1–5

Adjust the amount of sharpness of a copy.

Note: 3 is the factory default setting.

Sample Copy

Off

On

Create a sample copy of the original document.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working printer hard disk is installed.

Fax Settings menu

Fax Mode (Analog Fax Setup) menu

Analog Fax Setup mode sends the fax job through a telephone line.

General Fax Settings

Use

To

Restore Factory Defaults

Restore the factory defaults of all fax settings.

Optimize Fax Compatibility

Optimize fax compatibility with other fax machines.

Fax Name

Specify the name of the fax in the printer.

Fax Number

Specify the number assigned to the fax.

Fax ID

Fax Name

Fax Number

Specify how the fax is identified.

Note: Fax Number is the factory default setting.

Enable Manual Fax

On

Off

Set the printer to fax manually, which requires a line splitter and a telephone handset.

Notes:

  • Off is the factory default setting.
  • Use a regular telephone to answer an incoming fax job and to dial a fax number.
  • Press # 0 on the numeric keypad to go directly to this setting.
Memory Use

All receive

Mostly receive

Equal

Mostly send

All send

Define the allocation of non-volatile memory between sending and receiving fax jobs.

Note: Equal is the factory default setting.

Cancel Faxes

Allow

Don't Allow

Specify whether canceling of fax jobs is allowed.

Note: Allow is the factory default setting.

Caller ID

Off

Primary

Alternate

Specify the type of caller ID being used.

Fax number masking

Off

From left

From right

Specify the direction from where digits are masked in an outgoing fax number.

Notes:

  • Off is the factory default setting.
  • The number of characters masked is determined by the “Digits to mask” setting.
Digits to Mask

0–58

Specify the number of digits to mask in an outgoing fax number.

Note: 0 is the factory default setting.

Fax Cover Page

Fax Cover Page

Off by default

On by default

Never use

Always use

Include to Field

On

Off

Include from Field

On

Off

From

Include Message Field

On

Off

Message

Include Logo

On

Off

Include Footer [x]

On

Off

Footer [x]

Configure the fax cover page.

Notes:

  • Off by default is the factory default setting for Fax Cover Page.
  • Off is the factory default setting for all other menu items.

Fax Send Settings

Use

To

Resolution

Standard

Fine 200 dpi

Super Fine 300 dpi

Ultra Fine 600 dpi

Specify quality in dots per inch (dpi). A higher resolution gives better print quality, but increases the fax transmission time for outgoing faxes.

Note: Standard is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Auto Size Sense

Mixed Sizes

A4

A5

A6

JIS B5

Custom Scan Size [x]

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Specify the size of the original document.

Note: Mixed Sizes is the U.S. factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long edge

Short edge

Specify the orientation of the original documents loaded in the ADF for two-sided scanning.

Note: Off is the factory default setting.

Content Type

Text

Graphics

Text/Photo

Photo

Specify the content of the original document.

Note: Text is the factory default setting.

Content Source

Black/White Laser

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specify how the original document was produced.

Note: Black/White Laser is the factory default setting.

Darkness

1–9

Lighten or darken the output.

Note: 5 is the factory default setting.

Dial Prefix

Enter a dialing prefix, such as 99. A numeric entry field is provided.

Dialing Prefix Rules

Prefix Rule [x]

Establish a dialing prefix rule.

Automatic Redial

0–9

Specify the number of times the printer tries to send the fax to a specified number.

Note: 5 is the factory default setting.

Redial frequency

1–200

Specify the number of minutes between redials.

Note: 3 is the factory default setting.

Behind a PABX

Yes

No

Enable or disable switchboard blind dialing without a dial tone.

Note: No is the factory default setting.

Enable ECM

Yes

No

Enable or disable Error Correction Mode for fax jobs.

Note: Yes is the factory default setting.

Enable Fax Scans

On

Off

Fax files that are scanned at the printer.

Note: On is the factory default setting.

Driver to fax

Yes

No

Allow the print driver to send fax jobs.

Note: Yes is the factory default setting.

Allow Save as Shortcut

On

Off

Save fax numbers as shortcuts in the printer.

Note: On is the factory default setting.

Dial Mode

Tone

Pulse

Specify the dialing sound.

Note: Tone is the factory default setting.

Max Speed

2400

4800

9600

14400

33600

Specify the maximum speed in baud at which faxes are sent.

Note: 33600 is the factory default setting.

Custom Job scanning

On

Off

Scan a document that contains mixed paper sizes into a single file.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working printer hard disk is installed.
Scan Preview

On

Off

Specify whether a preview appears on the display for scan jobs.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working printer hard disk is installed.
Background Removal

-4 to 4

Adjust the amount of background visible on a scanned image.

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enable an equal balance of colors in the scanned image.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specify which color to drop and to adjust the dropout setting for each color threshold.

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specify the contrast in the scanned image.

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Create a mirror image of the original document.

Note: Off is the factory default setting.

Negative Image

Off

On

Create a negative image of the original document.

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjust the amount of shadow detail visible.

Note: 0 is the factory default setting.

ADF Multi-feed Sensor

On

Off

Detect when the ADF picks more than one sheet of paper at once.

Note: On is the factory default setting.

Scan edge to edge

Off

On

Specify whether the original document is scanned edge-to-edge.

Note: Off is the factory default setting.

Sharpness

1–5

Adjust the sharpness of a fax.

Note: 3 is the factory default setting.

Temperature

-4 to 4

Specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Note: 0 is the factory default setting.

Enable Color Fax Scans

Off by default

On by default

Never use

Always use

Enable color faxing.

Note: Off by default is the factory default setting.

Auto Convert Color Faxes to Mono Faxes

On

Off

Convert all outgoing faxes to black and white.

Note: On is the factory default setting.


Fax Receive Settings

Use

To

Enable Fax Receive

On

Off

Allow the printer to receive fax jobs.

Note: On is the factory default setting.

Enable Caller ID

On

Off

Display the caller ID information of an incoming fax.

Note: On is the factory default setting.

Fax Job Waiting

None

Toner

Toner and Supplies

Remove fax jobs from the print queue when the job requires specific unavailable resources.

Note: None is the factory default setting.

Rings to Answer

1–25

Specify the number of rings before answering an incoming fax job.

Note: 3 is the factory default setting.

Auto Answer

Yes

No

Set the printer to receive faxes automatically.

Note: Yes is the factory default setting.

Manual Answer Code

0–9

Manually enter a code on the telephone number pad to begin receiving a fax.

Notes:

  • 9 is the factory default setting.
  • This menu item is used when the printer shares a line with a telephone.
Auto Reduction

On

Off

Scale an incoming fax job so that it fits the size of the paper loaded in the designated fax source.

Note: On is the factory default setting.

Paper Source

Auto

Tray [x]

Multipurpose Feeder

Specify the paper source for printing incoming fax jobs.

Note: Auto is the factory default setting.

Sides (Duplex)

Off

On

Enable two-sided printing for incoming fax jobs.

Note: Off is the factory default setting.

Separator Sheets

Off

Before Job

After Job

Enable the printer to include separator sheets for incoming fax jobs.

Note: Off is the factory default setting.

Separator Sheet Source

Tray [x]

Multipurpose Feeder

Specify the paper source for the separator sheet.

Note: Tray 1 is the factory default setting.

Output Bin

Standard Bin

Bin [x]

Specify a bin for received faxes.

Note: Standard Bin is the factory default setting.

Fax Footer

On

Off

Print the transmission information at the bottom of each page from a received fax.

Note: Off is the factory default setting.

Max Speed

2400

4800

9600

14400

33600

Specify the maximum speed in baud at which faxes are received.

Note: 33600 is the factory default setting.

Fax Forwarding

Print

Print and Forward

Forward

Enable forwarding of received faxes to another recipient.

Note: Print is the factory default setting.

Forward to

Fax

E-mail

FTP

LDSS

eSF

Specify the type of recipient to which faxes are forwarded.

Notes:

  • Fax is the factory default setting.
  • This menu is available only from the printer Embedded Web Server.
Forward to Shortcut

Enter the shortcut number that matches the recipient type (Fax, E-mail, FTP, LDSS, or eSF).

Block No Name Fax

Off

On

Enable blocking of incoming faxes sent from devices with no station ID or fax ID specified.

Note: Off is the factory default setting.

Banned Fax List

Enable the list of blocked fax numbers stored in the printer.

Holding Faxes

Held Fax Mode

Off

Always On

Manual

Scheduled

Fax Holding Schedule

Enable the printer to hold received faxes from printing until they are released. Held faxes can be released manually or at a scheduled day or time.

Note: Off is the factory default setting.

Punch

Off

On

Specify whether prints are punched.

Note: Off is the factory default setting.

Staple

Off

1 staple

Specify whether prints are stapled.

Note: Off is the factory default setting.

Enable Color Fax Receive

On

Off

Enable the printer to receive fax in color and print it in grayscale.

Note: On is the factory default setting.


Fax Log Settings

Use

To

Transmission Log

Print log

Do not print log

Print only for error

Enable printing of a transmission log after each fax job.

Note: Print log is the factory default setting.

Receive Error Log

Print Never

Print on Error

Enable printing of a received error log.

Note: Print Never is the factory default setting.

Auto Print Logs

On

Off

Enable automatic printing of fax logs.

Notes:

  • On is the factory default setting.
  • Logs print after every 200 fax jobs.
Log Paper Source

Tray [x]

Multipurpose Feeder

Specify the source of the paper used for printing logs.

Note: Tray 1 is the factory default setting.

Logs Display

Remote Station Name

Dialed Number

Specify whether printed logs display the dialed number or the station name or fax name returned.

Note: Remote Station Name is the factory default setting.

Enable Job Log

On

Off

Enable access to the Fax Job log.

Note: On is the factory default setting.

Enable Call Log

On

Off

Enable access to the Fax Call log.

Note: On is the factory default setting.

Log Output Bin

Standard Bin

Bin [x]

Specify the bin for the printed fax logs.

Note: Standard Bin is the factory default setting.


Speaker Settings

Use

To

Speaker Mode

Always Off

On until Connected

Always On

Specify the mode of the speaker.

Note: On until Connected is the factory default setting. A sound is issued until the fax connection is made.

Speaker Volume

High

Low

Set the speaker volume to high or low.

Note: High is the factory default setting.

Ringer Volume

Off

On

Enable or disable the ringer volume.

Note: On is the factory default setting.


Answer On

Use

To

All Rings

Single Ring Only

Double Ring Only

Triple Ring Only

Single or Double Rings Only

Single or Triple Rings Only

Double or Triple Rings Only

Specify ring patterns when the printer is answering calls.

Note: All Rings is the factory default setting.


Fax Mode (Fax Server Setup) menu

Fax Mode sends the fax job to a fax server for transmission.

Use

To

To Format

Enter specific fax information.

Reply Address
Subject
Message
SMTP Setup

Specify SMTP setup information.

Primary SMTP Gateway

Specify SMTP server port information.

Secondary SMTP Gateway
Image Format

PDF (.pdf)

XPS (.xps)

TIFF (.tif)

Specify the image format.

Note: PDF (.pdf) is the factory default setting.

Content Type

Text

Graphics

Text/Photo

Photo

Specify the content of the original document.

Note: Text/Photo is the factory default setting.

Content Source

Black/White Laser

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specify how the content was originally produced.

Note: Black/White Laser is the factory default setting.

Fax Resolution

Standard

Fine 200 dpi

Super Fine 300 dpi

Ultra Fine 600 dpi

Specify quality in dots per inch (dpi).

Note: Standard is the factory default setting.

Darkness

1–9

Lighten or darken the output.

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specify the orientation of the scanned image.

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Auto Size Sense

Mixed Sizes

A4

A5

A6

JIS B5

Difficult Media Letter

Difficult Media A5

Difficult Media Legal

Difficult Media A4

Custom Scan Size [x]

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Specify the size of the original document.

Note: Mixed Sizes is the U.S. factory default setting. A4 is the international factory default setting.

Use Multi-Page TIFF

On

Off

Provide a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the scan job.

Note: On is the factory default setting.

Enable Analog Receive

Off

On

Enable receiving of analog faxes.

Note: Off is the factory default setting.


E-mail Settings menu

Use

To

E-mail Server Setup

Subject

Message

File Name

Specify e-mail server information.

E-mail Server Setup

Send me a copy

Never appears

On by default

Off by default

Always On

Send a copy of the e-mail to the sender.

Note: Never appears is the factory default setting.

E-mail Server Setup

Max E-mail size

0–65535 KB

Specify the maximum e-mail size.

Note: E-mails bigger than the specified maximum size are not sent.

E-mail Server Setup

Size Error Message

Send a message when an e-mail is greater than the configured size limit.

E-mail Server Setup

Limit destinations

Specify a domain name, such as a company domain name, and then limit e-mail destinations only to that domain name.

Notes:

  • E-mail can be sent only to the specified domain.
  • The limit is one domain.
E-mail Server Setup

Web Link Setup

Server

Login

Password

Path

File Name

Web Link

Define the e-mail server Web link settings.

Note: The characters * : ? < > | are invalid entries for a path name.

Format

PDF (.pdf)

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

RTF (.rtf)

TXT (.txt)

Specify the file format.

Note: PDF (.pdf) is the factory default setting.

PDF Settings

PDF Version

1.2–1.7

A–1a

A–1b

PDF Compression

Normal

High

Secure PDF

Off

On

Searchable PDF

Off

On

Configure the PDF settings.

Notes:

  • 1.5 is the factory default setting for PDF Version.
  • Normal is the factory default setting for PDF Compression. This menu item appears only when a formatted, working hard disk is installed.
  • Off is the factory default setting for Secure PDF and Searchable PDF. Secure PDF requires you to enter your password twice.
Content Type

Text

Graphics

Text/Photo

Photo

Specify the content of the original document.

Note: Text/Photo is the factory default setting.

Content Source

Black/White Laser

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specify how the original document was produced.

Note: Black/White Laser is the factory default setting.

Color

Off

On

Specify whether the printer captures and transmits content in color.

Note: On is the factory default setting.

Resolution

75 dpi

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

Specify the resolution of the scan in dots per inch.

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lighten or darken the output.

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specify the orientation of the scanned image.

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Auto Size Sense

Mixed Sizes

A4

A5

A6

JIS B5

Difficult Media Letter

Difficult Media A5

Difficult Media Legal

Difficult Media A4

Custom Scan Size [x]

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Specify the size of the original document.

Note: Letter is the U.S. factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long Edge

Short Edge

Specify the orientation of the original document loaded in the ADF for two-sided scanning.

Note: Off is the factory default setting.

JPEG Quality

Best for content

5–90

Set the quality of a JPEG photo image in relation to file size and quality of the image.

Note: Best for content is the factory default setting.

Text Default

5–90

Set the quality of a text image in relation to file size and quality of the image.

Note: 75 is the factory default setting.

Text/Photo Default

5–90

Set the quality of a text or photo image in relation to file size and the quality of the image.

Note: 75 is the factory default setting.

Photo Default

5–90

Set the quality of a photo image in relation to file size and the quality of the image.

Note: 50 is the factory default setting.

E-mail images sent as

Attachment

Web Link

Specify how the images are sent.

Note: Attachment is the factory default setting.

Use Multi-Page TIFF

On

Off

Provide a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Note: On is the factory default setting.

TIFF Compression

LZW

JPEG

Specify the format used in compressing TIFF files.

Note: LZW is the factory default setting.

Transmission Log

Print log

Do not print log

Print only for error

Enable printing of a transmission log after each e-mail job.

Note: Print log is the factory default setting.

Log Paper Source

Tray [x]

Multipurpose Feeder

Specify the paper source for printing e-mail logs.

Note: Tray 1 is the factory default setting.

Log Output Bin

Standard Bin

Bin [x]

Specify the bin for e-mail logs.

Notes:

  • Standard Bin is the factory default setting.
  • Bin [x] appears only when at least one optional bin is installed.
E-mail Bit Depth

1 bit

8 bit

Enable the Text/Photo mode to produce smaller file sizes by using 1-bit images when Color is set to Off.

Note: 8 bit is the factory default setting.

Custom Job scanning

On

Off

Copy a document that contains mixed paper sizes.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working hard disk is installed.
Scan Preview

On

Off

Specify whether a preview appears on the display for scan jobs.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working hard disk is installed.
Allow Save as Shortcut

On

Off

Save e-mail addresses as shortcuts.

Notes:

  • On is the factory default setting.
  • When set to Off, the Save As Shortcut button does not appear on the e-mail Destination screen.
Background Removal

-4 to 4

Adjust the amount of background visible on a scanned image.

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enable an equal balance of colors in the output.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specify which color to drop and to adjust the dropout setting for each color threshold.

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specify the contrast of the output.

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Create a mirror image of the original document.

Note: Off is the factory default setting.

Negative Image

Off

On

Create a negative image of the original document.

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjust the amount of shadow detail visible on a scanned image.

Note: 0 is the factory default setting.

ADF Multi-feed Sensor

On

Off

Detect when the ADF picks more than one sheet of paper at once.

Note: On is the factory default setting.

Scan edge to edge

Off

On

Specify whether the original document is scanned edge-to-edge.

Note: Off is the factory default setting.

Sharpness

1–5

Adjust the amount of sharpness on a scanned image.

Note: 3 is the factory default setting.

Temperature

-4 to 4

Specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Use cc:/bcc:

Off

On

Enable the use of the cc: and bcc: fields.

Note: Off is the factory default setting.


FTP Settings menu

Use

To

Format

PDF (.pdf)

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

RTF (.rtf)

TXT (.txt)

Specify the file format.

Note: PDF (.pdf) is the factory default setting.

PDF Settings

PDF Version

1.2–1.7

A–1a

PDF Compression

Normal

High

Secure PDF

Off

On

Searchable PDF

Off

On

Configure the PDF settings.

Notes:

  • 1.5 is the factory default setting for PDF Version.
  • Normal is the factory default setting for PDF Compression.
  • Off is the factory default setting for Secure PDF and Searchable PDF. Secure PDF requires you to enter your password twice.
Content Type

Text

Graphics

Text/Photo

Photo

Specify the content of the original document.

Note: Text/Photo is the factory default setting.

Content Source

Black/White Laser

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specify how the original document was produced.

Note: Black/White Laser is the factory default setting.

Color

Off

On

Specify whether the printer captures and transmits content in color.

Note: On is the factory default setting.

Resolution

75 dpi

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

Specify the quality of the scan in dots per inch (dpi).

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lighten or darken the output.

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specify the orientation of the scanned image.

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Auto Size Sense

Mixed Sizes

A4

A5

A6

JIS B5

Difficult Media Letter

Difficult Media A5

Difficult Media Legal

Difficult Media A4

Custom Scan Size [x]

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Specify the size of the original document.

Note: Letter is the U.S. factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long Edge

Short Edge

Specify the orientation of the original documents loaded in the ADF for two-sided scanning.

Note: Off is the factory default setting.

JPEG Quality

Best for content

5–90

Set the quality of a JPEG photo image in relation to the file size and quality of the image.

Notes:

  • Best for content is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
Text Default

5–90

Set the quality of the text in relation to the file size and quality of the image.

Note: 75 is the factory default setting.

Text/Photo Default

5–90

Set the quality of a text or photo image in relation to the file size and quality of the image.

Note: 75 is the factory default setting.

Photo Default

5–90

Set the quality of a photo image in relation to the file size and quality of the image.

Note: 50 is the factory default setting.

Use Multi-Page TIFF

On

Off

Provide a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Note: On is the factory default setting.

TIFF Compression

LZW

JPEG

Specify the format used in compressing TIFF files.

Note: LZW is the factory default setting.

Transmission Log

Print log

Do not print log

Print only for error

Specify whether to print the transmission log.

Note: Print log is the factory default setting.

Log Paper Source

Tray [x]

Multipurpose Feeder

Specify a paper source when printing FTP logs.

Note: Tray 1 is the factory default setting.

Log Output Bin

Standard Bin

Bin [x]

Specify the bin for FTP logs.

Notes:

  • Standard Bin is the factory default setting.
  • Bin [x] only appears when at least one optional bin is installed.
FTP bit Depth

1 bit

8 bit

Enable the Text/Photo mode to produce smaller file sizes by using 1-bit images when Color is set to Off.

Note: 8 bit is the factory default setting.

File Name

Enter a base file name.

Custom Job Scanning

On

Off

Copy a document that contains mixed paper sizes.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working printer hard disk is installed.
Scan Preview

On

Off

Specify whether a preview appears on the display for scan jobs.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working printer hard disk is installed.
Allow Save as Shortcut

On

Off

Enable shortcut creation for FTP addresses.

Note: On is the factory default setting.

Background Removal

-4 to 4

Adjust the amount of background visible on a copy.

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enable an equal balance of colors in the scanned image.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specify which color to drop and to adjust the dropout setting for each color threshold.

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specify the contrast of the output.

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Create a mirror image of the original document.

Note: Off is the factory default setting.

Negative Image

Off

On

Create a negative image of the original document.

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjust the amount of shadow detail visible on a scanned image.

Note: 0 is the factory default setting.

ADF Multi–feed Sensor

Off

On

Detect when the ADF picks more than one sheet of paper at once.

Note: On is the factory default setting.

Scan edge to edge

Off

On

Specify whether the original document is scanned edge-to-edge.

Note: Off is the factory default setting.

Sharpness

1–5

Specify the amount of sharpness of the scanned image.

Note: 3 is the factory default setting.

Temperature

-4 to 4

Specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Note: 0 is the factory default setting.


Flash Drive menu

Scan Settings

Use

To

Format

PDF (.pdf)

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

RTF (.rtf)

TXT (.txt)

Specify the file format.

Note: PDF (.pdf) is the factory default setting.

PDF Settings

PDF Version

1.2–1.7

A–1a

A–1b

PDF Compression

Normal

High

Secure PDF

Off

On

Searchable PDF

Off

On

Configure the PDF settings.

Notes:

  • 1.5 is the factory default setting for PDF Version.
  • Normal is the factory default setting for PDF Compression. This menu item appears only when a formatted, working hard disk is installed.
  • Off is the factory default setting for Secure PDF and Searchable PDF. Secure PDF requires you to enter your password twice.
Content Type

Text

Graphics

Text/Photo

Photo

Specify the content of the original document.

Note: Text/Photo is the factory default setting.

Content Source

Black/White Laser

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specify how the original document was produced.

Note: Black/White Laser is the factory default setting.

Color

On

Off

Specify whether the printer captures and transmits content in color.

Note: On is the factory default setting.

Resolution

75 dpi

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

Specify the resolution of the scan in dots per inch (dpi).

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lighten or darken the output.

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specify the orientation of the scanned image.

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Oficio (Mexico)

Universal

Auto Size Sense

Mixed Sizes

A4

A5

A6

JIS B5

Difficult Media Letter

Difficult Media A5

Difficult Media Legal

Difficult Media A4

Custom Scan Size [x]

Book Original

Business Card

3 x 5 in.

4 x 6 in.

Specify the size of the original document.

Note: Letter is the U.S. factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long Edge

Short Edge

Specify the orientation of the original documents loaded in the ADF for two-sided scanning.

Note: Off is the factory default setting.

JPEG Quality

Best for content

5–90

Set the quality of a JPEG photo image in relation to file size and quality.

Note: Best for content is the factory default setting.

Text Default

5–90

Set the quality of the text in relation to file size and the quality of the image.

Note: 75 is the factory default setting.

Text/Photo Default

5–90

Set the quality of a text/photo image in relation to file size and quality.

Note: 75 is the factory default setting.

Photo Default

5–90

Set the quality of a photo image in relation to file size and quality.

Note: 50 is the factory default setting.

Use Multi-Page TIFF

On

Off

Provide a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page.

Note: On is the factory default setting.

Scan Bit Depth

1 bit

8 bit

Enable the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off.

Note: 8 bit is the factory default setting.

File Name

Enter a base file name.

Custom Job Scanning

On

Off

Copy a document that contains mixed paper sizes.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working hard disk is installed.
Scan Preview

On

Off

Specify whether a preview appears on the display for scan jobs.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a formatted, working hard disk is installed.
Background Removal

-4 to 4

Adjust the amount of background visible on a scanned image.

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enable an equal balance of colors in the output.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specify which color to drop and to adjust the dropout setting for each color threshold.

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specify the contrast of the output.

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Create a mirror image of the original document.

Note: Off is the factory default setting.

Negative Image

Off

On

Create a negative image of the original document.

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjust the amount of shadow detail visible on a scanned image.

Note: 0 is the factory default setting.

Scan edge to edge

Off

On

Specify whether the original document is scanned edge-to-edge.

Note: Off is the factory default setting.

Sharpness

1–5

Adjust the amount of sharpness on a scanned image.

Note: 3 is the factory default setting.

Temperature

-4 to 4

Specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Note: 0 is the factory default setting.


Print Settings

Use

To

Copies

1–999

Specify a default number of copies for each print job.

Note: 1 is the factory default setting.

Paper Source

Tray [x]

Multipurpose Feeder

Manual Paper

Manual Envelope

Set a default paper source for all print jobs.

Note: Tray 1 is the factory default setting.

Collate

(1,1,1) (2,2,2)

(1,2,3) (1,2,3)

Stack the pages of a print job in sequence when printing multiple copies.

Note: (1,2,3) (1,2,3) is the factory default setting.

Sides (Duplex)

1 sided

2 sided

Enable two-sided printing for incoming print jobs.

Note: 1 sided is the factory default setting.

Staple

Off

On

Specify whether prints are stapled.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a staple finisher is installed.
Hole Punch

Off

On

Specify whether prints have punched holes.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a supported staple, hole punch finisher is installed.
Hole Punch Mode

2 holes

3 holes

4 holes

Specify the number of holes to be made on the prints.

Notes:

  • 3 holes is the U.S. factory default setting. 4 holes is the international factory default setting.
  • This menu item appears only when a supported staple, hole punch finisher is installed.
Duplex Binding

Long Edge

Short Edge

Define binding for two-sided pages in relation to page orientation.

Notes:

  • Long Edge is the factory default setting. It assumes binding along the long edge of the page (left edge for portrait and top edge for landscape).
  • Short Edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape).
Paper Saver Orientation

Auto

Landscape

Portrait

Specify the orientation of a multiple-page document.

Note: Auto is the factory default setting.

Paper Saver

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

Specify that multiple-page images be printed on one side of a paper.

Notes:

  • Off is the factory default setting.
  • The number selected is the number of page images that print per side.
Paper Saver Border

None

Solid

Print a border on each page image.

Note: None is the factory default setting.

Paper Saver Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specify the positioning of multiple-page images.

Notes:

  • Horizontal is the factory default setting.
  • Positioning depends on the number of page images and whether they are in portrait or landscape orientation.
Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Specify whether blank separator sheets are inserted.

Notes:

  • Off is the factory default setting.
  • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to (1,2,3) (1,2,3). If Collate is set to (1,1,1) (2,2,2), then a blank page is inserted between each set of printed pages.
  • Between Jobs inserts a blank sheet between print jobs.
  • Between Pages inserts a blank sheet between each page of the print job. This setting is useful when printing transparencies or when inserting blank pages in a document.
Separator Sheet Source

Tray [x]

Multipurpose Feeder

Specify the paper source for the separator sheet.

Note: Tray 1 is the factory default setting.

Blank Pages

Do Not Print

Print

Specify whether blank pages are inserted in a print job.

Note: Do Not Print is the factory default setting.


OCR Settings menu

Note: This menu appears only if you have purchased and installed the AccuRead OCR solution.

Use

To

Auto Rotate

On

Off

Automatically rotate scanned documents for proper orientation.

Note: On is the factory default setting.

Despeckle

Off

On

Remove specks from a scanned image.

Note: Off is the factory default setting.

Inverse Detection

On

Off

Recognize and make the white text on a black background editable.

Note: On is the factory default setting.

Auto Contrast Enhance

Off

On

Automatically adjust the contrast to improve OCR quality.

Note: Off is the factory default setting.

Recognized Languages

English

French

German

Spanish

Italian

Portugues

Danish

Dutch

Norwegian

Swedish

Finnish

Hungarian

Polish

Set the language or languages that the OCR can recognize.

For each language, select from the following options:

Off

On

Note: The language is enabled by default. If it is set to a value that is not in the list of recognized languages, English is enabled by default.


Print Settings

Setup menu

Use

To

Printer Language

PCL Emulation

PS Emulation

Set the default printer language.

Notes:

  • PS Emulation is the factory default printer language.
  • Setting a printer language as the default does not prevent a software program from sending print jobs that use another printer language.
Job Waiting

On

Off

Specify that print jobs be removed from the print queue if they require unavailable printer options or custom settings. They are stored in a separate print queue, so other jobs print normally. When the missing information or options are obtained, the stored jobs print.

Notes:

  • Off is the factory default setting.
  • This menu appears only when a printer hard disk is installed. This requirement ensures that stored jobs are not deleted if the printer loses power.
Print Area

Normal

Fit to Page

Whole Page

Set the logical and physical printable area.

Notes:

  • Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image at the boundary.
  • Whole Page allows the image to be moved into the non-printable area defined by the Normal setting. Whole Page only affects pages printed using a PCL 5e interpreter. This has no effect on pages printed using the PCL XL or PostScript interpreter.
Download Target

RAM

Flash

Disk

Set the storage location for downloads.

Notes:

  • RAM is the factory default setting. Storing downloads in the RAM is temporary.
  • Storing downloads in the flash memory or in a printer hard disk places them in permanent storage. Downloads remain in the flash memory or in the printer hard disk even when the printer is turned off.
  • This menu appears only when a formatted, working flash drive or printer hard disk is installed.
Resource Save

On

Off

Specify how the printer handles temporary downloads, such as fonts and macros stored in the RAM, when the printer receives a job that requires more memory than is available.

Notes:

  • Off is the factory default setting. This sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs.
  • On retains the downloads during language changes and printer resets. If the printer runs out of memory, then Memory Full [38] appears, and downloads are not deleted.
Print All Order

Alphabetical

Oldest First

Newest First

Specify the order in which held and confidential jobs are printed when Print All is selected.

Note: Alphabetical is the factory default setting. Print jobs always appear in alphabetical order on the printer control panel.


Finishing menu

Use

To

Sides (Duplex)

1 sided

2 sided

Specify whether two-sided (duplex) printing is set as the default for all print jobs.

Notes:

  • “1 sided” is the factory default setting.
  • You can set two-sided printing from the printer software.

For Windows users:

Click File > Print, and then click Properties, Preferences, Options, or Setup.

For Macintosh users:

Choose File > Print, and then adjust the settings from the Print dialog and pop-up menus.

Duplex Binding

Long Edge

Short Edge

Define the way duplexed pages are bound and printed.

Notes:

  • Long Edge is the factory default setting. This assumes binding along the long edge of the page (left edge for portrait and top edge for landscape).
  • Short Edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape).
Copies

1–999

Specify the default number of copies for each print job.

Note: 1 is the factory default setting.

Blank Pages

Do Not Print

Print

Specify whether blank pages are inserted in a print job.

Note: Do Not Print is the factory default setting.

Collate

(1,1,1) (2,2,2)

(1,2,3) (1,2,3)

Stack the pages of a print job in sequence when printing multiple copies.

Note: “(1,2,3) (1,2,3)” is the factory default setting.

Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Specify whether blank separator sheets are inserted.

Notes:

  • Off is the factory default setting.
  • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to “(1,2,3) (1,2,3).” If Collate is set to “(1,1,1) (2,2,2),” then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.
  • Between Jobs inserts a blank sheet between print jobs.
  • Between Pages inserts a blank sheet between each page of a print job. This setting is useful when printing transparencies or when inserting blank pages in a document.
Separator Sheet Source

Tray [x]

Multipurpose Feeder

Specify the paper source for the separator sheet.

Notes:

  • Tray 1 (standard tray) is the factory default setting.
  • From the Paper menu, set Configure MP to "Cassette" for Multipurpose Feeder to appear as a menu setting.
Paper Saver

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

Print multiple-page images on one side of a paper.

Notes:

  • Off is the factory default setting.
  • The number selected is the number of page images that will print per side.
Paper Saver Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specify the positioning of multiple-page images when using Paper Saver.

Notes:

  • Horizontal is the factory default setting.
  • Positioning depends on the number of page images and whether they are in portrait or landscape orientation.
Paper Saver Orientation

Auto

Landscape

Portrait

Specify the orientation of a multiple-page document.

Note: Auto is the factory default setting. The printer chooses between portrait and landscape.

Paper Saver Border

None

Solid

Print a border when using Paper Saver.

Note: None is the factory default setting.

Staple Job

Off

On

Specify whether printed output is stapled.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a supported staple finisher is installed.
Run Stapler Test

Print a report that confirms that the staple finisher is functioning properly.

Note: This menu item appears only when a supported staple finisher is installed.

Hole Punch

On

Off

Specify whether holes will be created on printed outputs for the purpose of collecting the sheets in a binder or folder.

Notes:

  • Off is the factory default setting.
  • This menu item appears only when a supported staple, hole punch finisher is installed.
Hole Punch Mode

2 holes

3 holes

4 holes

Specify the number of holes to be created on printed outputs for the purpose of collecting the sheets in a binder or folder.

Notes:

  • “3 holes” is the U.S. factory default setting. “4 holes” is the international factory default setting.
  • This menu item appears only when a supported staple, hole punch finisher is installed.
Offset Pages

None

Between Copies

Between Jobs

Offset pages at certain instances.

Notes:

  • None is the factory default setting.
  • Between Copies offsets each copy of a print job if Collate is set to “(1,2,3) (1,2,3).” If Collate is set to “(1,1,1) (2,2,2),” then each set of printed pages are offset, such as all page 1's and all page 2's.
  • Between Jobs sets the same offset position for the entire print job regardless of the number of copies printed.
  • This menu item appears only when a supported staple finisher is installed.

Quality menu

Use

To

Print Resolution

300 dpi

600 dpi

1200 dpi

1200 Image Q

2400 Image Q

Specify the printed output resolution in dots per inch.

Note: 600 dpi is the factory default setting.

Pixel Boost

Off

Fonts

Horizontally

Vertically

Both directions

Enable more pixels to print in clusters for clarity, in order to enhance images horizontally or vertically, or to enhance fonts.

Note: Off is the factory default setting.

Toner Darkness

1–10

Lighten or darken the printed output.

Notes:

  • 8 is the factory default setting.
  • Selecting a smaller number can help conserve toner.
Enhance Fine Lines

On

Off

Enable a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts.

Notes:

  • Off is the factory default setting.
  • To set this option using the Embedded Web Server, type the network printer IP address in the Web browser address field.
Gray Correction

Auto

Off

Automatically adjust the contrast enhancement applied to images.

Note: Auto is the factory default setting.

Brightness

-6 to 6

Adjust the printed output either by lightening or darkening it. You can conserve toner by lightening the output.

Note: 0 is the factory default setting.

Contrast

0–5

Adjust the contrast of printed objects.

Note: 0 is the factory default setting.


Job Accounting menu

Note: This menu item appears only when a formatted, working printer hard disk is installed.

Use

To

Job Accounting Log

Off

On

Determine and set if the printer creates a log of the print jobs it receives.

Note: Off is the factory default setting.

Job Accounting Utilities

Print and delete log files or export them to a flash drive.

Accounting Log Frequency

Daily

Weekly

Monthly

Determine and set how often a log file is created.

Note: Monthly is the factory default setting.

Log Action at End of Frequency

None

E-mail Current Log

E-mail & Delete Current Log

Post Current Log

Post & Delete Current Log

Determine and set how the printer responds when the frequency threshold expires.

Note: None is the factory default setting.

Log Near Full Level

Off

1–99

Specify the maximum size of the log file before the printer executes the Log Action at Near Full.

Note: 5 is the factory default setting.

Log Action at Near Full

None

E-mail Current Log

E-mail & Delete Current Log

E-mail & Delete Oldest Log

Post Current Log

Post & Delete Current Log

Post & Delete Oldest Log

Delete Current Log

Delete Oldest Log

Delete All Logs

Delete All But Current

Determine and set how the printer responds when the hard disk is nearly full.

Notes:

  • None is the factory default setting.
  • The value defined in Log Near Full Level determines when this action is triggered.
Log Action at Full

None

E-mail & Delete Current Log

E-mail & Delete Oldest Log

Post & Delete Current Log

Post & Delete Oldest Log

Delete Current Log

Delete Oldest Log

Delete All Logs

Delete All But Current

Determine and set how the printer responds when disk usage reaches the maximum limit (100MB).

Note: None is the factory default setting.

URL to Post Logs

Determine and set where the printer posts job accounting logs.

E-mail Address to Send Logs

Specify the e-mail address to which the printer sends job accounting logs.

Log File Prefix

Specify the prefix you want for the log file name.

Note: The current host name defined in the TCP/IP menu is used as the default log file prefix.


Utilities menu

Use

To

Remove Held Jobs

Confidential

Held

Not Restored

All

Delete confidential and held jobs from the printer hard disk.

Notes:

  • Selecting a setting affects only print jobs that are resident in the printer. Bookmarks, print jobs on flash drives, and other types of held jobs are not affected.
  • Not Restored removes all Print and Hold jobs that are not restored from the printer hard disk or memory.
Format Flash

Yes

No

Format the flash memory.

Warning—Potential Damage: Do not turn off the printer while the flash memory is being formatted.

Notes:

  • Yes deletes all data stored in flash memory.
  • No cancels the format request.
  • Flash memory refers to the memory added by installing a flash memory card in the printer.
  • The flash memory option card must not be read/write- or write-protected.
  • This menu item appears only when a non-defective flash memory card is installed.
Delete Downloads on Disk

Delete Now

Do Not Delete

Delete downloads from the printer hard disk, including all held jobs, buffered jobs, and parked jobs.

Notes:

  • Delete Now sets the printer to delete the downloads and allows the display to return to the originating screen after the deletion.
  • Do Not Delete sets the printer display to return to the main Utilities menu for touch-screen printer models. When selected in non-touch-screen printer models, Do Not Delete sets the printer to return to the originating screen after the deletion.
Activate Hex Trace

Assist in isolating the source of a print job problem.

Notes:

  • When activated, all data sent to the printer is printed in hexadecimal and character representation, and control codes are not executed.
  • To exit or deactivate Hex Trace, turn off or reset the printer.
Coverage Estimator

Off

On

Provide an estimate of the percentage coverage of toner on a page. The estimate is printed on a separate page at the end of each print job.

Note: Off is the factory default setting.


XPS menu

Use

To

Print Error Pages

Off

On

Print a page containing information on errors, including XML markup errors.

Note: Off is the factory default setting.


PDF menu

Use

To

Scale to Fit

Yes

No

Scale page content to fit the selected paper size.

Note: No is the factory default setting.

Annotations

Do Not Print

Print

Print annotations in a PDF.

Note: Do Not Print is the factory default setting.


PostScript menu

Use

To

Print PS Error

On

Off

Print a page containing the PostScript error.

Note: Off is the factory default setting.

Lock PS Startup Mode

On

Off

Disable the SysStart file.

Note: Off is the factory default setting.

Font Priority

Resident

Flash/Disk

Establish the font search order.

Notes:

  • Resident is the factory default setting.
  • This menu item is available only when a formatted flash memory option card or printer hard disk is installed and operating properly.
  • Make sure the flash memory option or printer hard disk is not read/write-, write-, or password-protected.
  • Job Buffer Size must not be set to 100%.

PCL Emul menu

Use

To

Font Source

Resident

Disk

Download

Flash

All

Specify the set of fonts used in the Font Name menu.

Notes:

  • Resident is the factory default setting. It shows the factory default set of fonts downloaded in the RAM.
  • Flash and Disk settings show all fonts resident in that option. Make sure the flash option is properly formatted and is not read/write-, or password-protected.
  • Download shows all the fonts downloaded in the RAM.
  • All shows all fonts available to any option.
Font Name

Courier 10

Identify a specific font and where it is stored.

Note: Courier 10 is the factory default setting.

Symbol Set

10U PC-8

12U PC-850

Specify the symbol set for each font name.

Notes:

  • 10U PC-8 is the US factory default setting. 12U PC-850 is the international factory default setting.
  • A symbol set is a set of alphabetical and numeric characters, punctuation, and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.
PCL Emulation Settings

Point Size

1.00–1008.00

Change the point size for scalable typographic fonts.

Notes:

  • 12 is the factory default setting.
  • Point size refers to the height of the characters in the font. One point equals approximately 0.014 of an inch. This can be increased or decreased in 0.25-point increments.
PCL Emulation Settings

Pitch

0.08–100.00

Specify the font pitch for scalable monospaced fonts.

Notes:

  • 10 is the factory default setting.
  • Pitch refers to the number of fixed-space characters per inch (cpi). This can be increased or decreased in 0.01-cpi increments.
  • For non-scalable monospaced fonts, the pitch appears on the display but cannot be changed.
PCL Emulation Settings

Orientation

Portrait

Landscape

Specify the orientation of text and graphics on a page.

Notes:

  • Portrait is the factory default setting. It prints text and graphics parallel to the short edge of the page.
  • Landscape prints text and graphics parallel to the long edge of the page.
PCL Emulation Settings

Lines per Page

1–255

Specify the number of lines that print on each page.

Notes:

  • 60 is the US factory default setting. 64 is the international default setting.
  • The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the paper size and orientation before setting Lines per Page.
PCL Emulation Settings

A4 Width

198 mm

203 mm

Set the printer to print on A4-size paper.

Notes:

  • 198 mm is the factory default setting.
  • The 203-mm setting sets the width of the page to allow the printing of eighty 10-pitch characters.
PCL Emulation Settings

Auto CR after LF

On

Off

Specify whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command.

Note: Off is the factory default setting.

PCL Emulation Settings

Auto LF after CR

On

Off

Specify whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command.

Note: Off is the factory default setting.

Tray Renumber

Assign MP Feeder

Off

None

0–199

Assign Tray [x]

Off

None

0–199

Assign Manual Paper

Off

None

0–199

Assign Manual Envelope

Off

None

0–199

Configure the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders.

Notes:

  • Off is the factory default setting.
  • None ignores the Select Paper Feed command. This selection appears only when it is selected by the PCL 5e interpreter.
  • 0–199 allows a custom setting to be assigned.
Tray Renumber

View Factory Defaults

MPF Default = 8

T1 Default = 1

T2 Default = 4

T3 Default = 5

T4 Default = 20

T5 Default = 21

Env Default = 6

MPaper Default = 2

MEnv Default = 3

Display the factory default setting assigned to each tray, drawer, or feeder.

Tray Renumber

Restore Defaults

Yes

No

Return all tray, drawer, and feeder assignments to the factory default settings.


HTML menu

Use

To

Font Name

Albertus MT

Antique Olive

Apple Chancery

Arial MT

Avant Garde

Bodoni

Bookman

Chicago

Clarendon

Cooper Black

Copperplate

Coronet

Courier

Eurostile

Garamond

Geneva

Gill Sans

Goudy

Helvetica

Hoefler Text

Intl CG Times

Intl Courier

Intl Univers

Joanna MT

Letter Gothic

Lubalin Graph

Marigold

MonaLisa Recut

Monaco

New CenturySbk

New York

Optima

Oxford

Palatino

StempelGaramond

Taffy

Times

TimesNewRoman

Univers

Zapf Chancery

NewSansMTCS

NewSansMTCT

New SansMTJA

NewSansMTKO

Set the default font for HTML documents.

Note: The Times font is used in HTML documents that do not specify a font.


Use

To

Font Size

1–255 pt

Set the default font size for HTML documents.

Notes:

  • 12 pt is the factory default setting.
  • Font size can be increased in 1-point increments.
Scale

1–400%

Scale the default font for HTML documents.

Notes:

  • 100% is the factory default setting.
  • Scaling can be increased in 1% increments.
Orientation

Portrait

Landscape

Set the page orientation for HTML documents.

Note: Portrait is the factory default setting.

Margin Size

8–255 mm

Set the page margin for HTML documents.

Notes:

  • 19 mm is the factory default setting.
  • Margin size can be increased in 1-mm increments.
Backgrounds

Do Not Print

Print

Specify whether to print backgrounds on HTML documents.

Note: Print is the factory default setting.


Image menu

Use

To

Auto Fit

On

Off

Select the optimal paper size, scaling, and orientation.

Note: On is the factory default setting. It overrides scaling and orientation settings for some images.

Invert

On

Off

Invert bitonal monochrome images.

Notes:

  • Off is the factory default setting.
  • This setting does not apply to GIF or JPEG images.
Scaling

Anchor Top Left

Best Fit

Anchor Center

Fit Height/Width

Fit Height

Fit Width

Scale the image to fit the selected paper size.

Notes:

  • Best Fit is the factory default setting.
  • When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Orientation

Portrait

Landscape

Reverse Portrait

Reverse Landscape

Set the image orientation.

Note: Portrait is the factory default setting.


Help menu

Menu item

Description

Print All Guides

Prints all the guides

Copy Guide

Provides information about making copies and configuring the settings

E-mail Guide

Provides information about sending e-mails and configuring the settings

Fax Guide

Provides information about sending faxes and configuring the settings

FTP Guide

Provides information about scanning documents and configuring the settings

Print Defects Guide

Provides a template for determining the cause of repeating print quality defects, and lists settings that can be used to adjust print quality

Information Guide

Provides help in locating additional information

Supplies Guide

Provides information about ordering supplies