Managing scan destinations

A scan destination is a cloud storage service to which a user can send scanned documents. A Scan Management Administrator enables and manages the scan destination in the Lexmark Cloud Services.

The following cloud storage services are used for scan destinations:

• Microsoft OneDrive

• Microsoft SharePoint

• Google Drive

• Box

• Dropbox

Creating a scan destination

1. From the Scan Management web portal, select either Organizational or Personal.

   Notes:

   • The Personal tab is available only if the administrator enables Allow users to create personal scan destinations. For more information, see Configuring the Scan Management settings.
   • If you want to create a private scan destination, then select Personal.

2. Click Create.

3. Configure the settings.

   General

   • Scan Destination Name

   • Description (Optional)

   • Cloud storage service—Configure either of the following:

     • Google Drive

       1. From the Drive name menu, select the destination Google Drive.

       2. From the Scan location folder section, click Choose Folder > Select the folder > Choose Folder to select the destination Google Drive folder.

     • OneDrive—This option is private to each user's account, and the configuration is setting the structure for file storage in their account only. When an organizational OneDrive scan destination is executed, the path and folder structure is created on the user’s OneDrive account.

       Notes:

       • The administrator account does not have access to the user's folders.
       • The users of the configuration do not have access to the administrator’s account folders. When a user tries to access the Organizational profile from the control panel and then clicks the folder navigation icon, an error message appears. The user must select another folder in the drive to scan to that location.

       1. From the Scan location folder section, click Choose Folder to browse to the scan destination folder.

          Notes:

          • If the folder structure does not exist, then it is created.
          • Administrators who need a structure beyond root drives can use the folder structure of their OneDrive account as a template.

       2. Select the folder, and then click Choose Folder to select the destination OneDrive folder.

     • SharePoint

       1. From the Site or library name menu, select the destination SharePoint site or library.

       2. From the Scan location folder section, click Choose Folder > Select the folder > Choose Folder to select the destination SharePoint folder.

     • Box

       1. From the Scan location folder section, click Choose Folder to browse to the scan destination folder.

       2. Select the folder, and then click Choose Folder to select the destination Box folder.

       Note: Only personal scan destinations are supported in Box.

     • Dropbox

       1. From the Scan location folder section, click Choose Folder to browse for the scan destination folder

       2. Select the folder, and then click Choose Folder to select the destination Dropbox folder.

       Note: Only personal scan destinations are supported in Dropbox.
     Note: To discard a folder, click Cancel.

   • File name—Specify the file name for the scanned image.

   • Append a date-time stamp to the file name—Add the date and time to the name of the scanned file.

   • Allow entering a file name from the control panel—Let the user specify a file name before the scan job starts.

   • Show scan settings on the control panel—Show the scan settings before the scan job starts.

   • Allow changing the folder from the control panel—Let the user choose the folder from the control panel.

   Scan Settings

   • Use default scan settings—Use the default printer settings.

   • Use custom scan settings—Configure the scan settings of the printer.

     Note: Some settings are available only in some printer models.

     • Enable scan preview if supported by the printer

     • Color mode

     • Content type

     • Original size

     • Sides—Specify the page orientation of text and graphics when scanning a two-sided document.

     • Resolution

     • File Format—Select the file format from TIFF, JPEG, and PDF.

       Note: If Show Scan settings on the control panel is enabled, then you can change the file type.

     • Enable custom scan job

     • Contrast

4. Click Create Destination.

Editing a scan destination

1. From the Scan Management web portal, in the list of scan destinations, select a scan destination.

2. Configure the settings.

3. Click Save Changes.

Deleting a scan destination

1. From the Scan Management web portal, in the list of scan destinations, select one or more scan destinations.

2. Click Delete > Delete Destination.