Managing multiple users

You can import and export a comma-separated value (CSV) file containing user settings. Download the template from the Applications page in the Embedded Web Server.

Creating a user settings file makes it easier to manage users for multiple printers.

Notes:

• A user settings file does not contain usage information. Quotas are not shared across printers.
• A user settings file created on a multifunction printer can be imported to a single-function printer. Single-function printers ignore settings for functions that are not supported.
• A user settings file from an earlier version of the application may not be compatible with the current version of the application.

Downloading a user settings file template

1. From the Embedded Web Server, click Applications > Device Quotas.

2. From the User Settings File section, click Download, and then save the file in CSV format.

Updating the user settings file template

1. Open the downloaded user settings file template.

2. Create a profile for each user.

   Notes:

   • To use the default setting for a field, leave that field blank in the template.
   • User ID and password are case-sensitive.

3. Save the file.

Importing and exporting a user settings file

Use the exported user settings file to copy user settings to other printers running the application. You can change user settings by importing an updated user settings file.

1. From the Embedded Web Server, click Applications > Device Quotas.

2. From the User Settings File section, import or export a user settings file.

   Notes:

   • Importing a user settings file overwrites the current user settings of the application.
   • Depending on the number of entries, it may take a while to finish importing the user settings file. Do not turn off your printer during this time.

Adding, editing, or deleting users in an existing user settings file

1. Export the current user settings file.

2. Edit the user settings file.

3. Save the file.

   Note: For information on saving usage data before deleting a user, see Exporting usage data.

4. Import the updated user settings file.