Using saved searches

Understanding printer life cycle states

System-generated saved searches show the printers in the following printer life cycle states:

All Printers—All printers in the system.
Managed Printers—Printers that appear can be in any of the following states:
- Managed (Normal)
- Managed (Changed)
- Managed (Missing)
- Managed (Found)
Managed (Changed) Printers—Printers in the system whose following properties were changed at the last audit:
- Property tag
- Host name
- Contact name
- Contact location
- Memory size
- Duplex
- Supplies (excluding levels)
- Input options
- Output options
- eSF applications
- Default printer certificate
Managed (Found) Printers—Printers that were reported as missing, but have now been found.
Managed (Missing) Printers—Printers that the system was unable to communicate with.
Managed (Normal) Printers—Printers in the system whose properties have remained the same since the last audit.
New Printers—Printers that are newly discovered and are not set to a Managed state automatically.
Retired Printers—Printers marked as no longer active in the system.
Unmanaged Printers—Printers marked for exclusion from activities performed in the system.

Beginning state	Ending state	Transition
¹ The "Automatically manage discovered printers" setting is enabled in the discovery profile. ² The "Automatically manage discovered printers" setting is disabled in the discovery profile.
Start	Normal	Discovered.¹
Start	New	Discovered.²
Any	Normal, Unmanaged, or Retired	Manual (Missing does not change to Normal).
Retired	Normal	Discovered.¹
Retired	New	Discovered.²
Normal, Missing, or Found	Changed	New address when discovered.
Normal	Changed	Audit properties do not match the database properties.
Normal, Changed, or Found	Missing	Not found on audit or update status.
Changed	Normal	Audit properties match the database properties.
Missing	Found	Discovered, audit, or update status.
Found	Normal	Discovered, audit, or update status.

Running a saved search

A saved search is a saved set of parameters that returns the latest printer information that meets the parameters.

You can create and run a customized saved search, or run the default system-generated saved searches. The system-generated saved searches show the printers in their life cycle states. For more information, see Understanding printer life cycle states.

From the Printers menu, click Printer Listing.
In the drop-down menu, select a saved search.

Creating a saved search

Using filters

From the Printers menu, click Printer Listing.
On the left side of the page, select the filters.
Note: The selected filters are listed above the search results header.
Click Save, and then type a unique name for your saved search and its description.
Click Create Saved Search.

Using the Saved Search page

From the Printers menu, click Saved Searches > Create.
From the General section, type a unique name for your saved search and its description.
From the Rules and Rule Groups section, in the Match menu, specify whether the search results must match all or any of the rules.
Do either of the following:
Add a rule
1. Click Add Rule.
2. Specify the parameter, operation, and value for your search rule. For more information, see Understanding search rules settings.
Add a rule group
A rule group may contain a combination of rules. If the Match menu is set to ANY rules and rule groups, then the system searches for printers that match all the rules in the rule group. If the Match menu is set to ALL rules and rule groups, then the system searches for printers that match any of the rules in the rule group.
1. Click Add Rule Group.
2. Specify the parameter, operation, and value for your search rule. For more information, see Understanding search rules settings.
3. To add another rule, click Add Rule.
Click Create Saved Search or Create and Run Saved Search.

Understanding search rules settings

Search for printers using one or more of the following parameters:
Parameter	Description
Asset Tag	The value of the asset tag setting on the printer.
Certificate Creation Date¹	The date that the certificate was created.
Certificate Enrollment Status¹	The enrollment status of the certificate.
Certificate Expiration Date¹	The date that the certificate expires.
Certificate Renewal Date¹	The date that the certificate is renewed.
Certificate Revision Number¹	The revision number of the certificate.
Certificate Signing Status¹	The status of the certificate.
Certificate Validity Status¹	The validity of the certificate. Note: An Expiring Soon status indicates that the certificate expires within 30 days.
Color Capability	The printer prints in color or in black and white.
Configuration	The configuration name assigned to the printer.
Configuration Conformance	The conformance status of the printer against the assigned configuration.
Contact Location	The value of the contact location setting on the printer.
Contact Name	The value of the contact name setting on the printer.
Copy	The printer supports the copy function.
Date: Added to System	The date that the printer was added to the system.
Date: Last Audited	The date that the printer was last audited.
Date: Last Conformance Check	The date that the printer configuration conformance was last checked.
Date: Last Discovered	The date that the printer was last discovered.
Disk Encryption	The printer is configured for disk encryption.
Disk Wiping	The printer is configured for disk wiping.
Duplex	The printer supports two-sided printing.
eSF Capability	The printer supports managing eSF applications.
eSF Information	The information about the eSF application installed on the printer, such as name, state, and version.
Event Name	The name of the assigned events.
Fax Name	The value of the fax name setting on the printer.
Fax Number	The value of the fax number setting on the printer.
Fax Receive	The printer supports receiving fax.
Firmware Information	The information about the firmware installed on the printer. Name—The name of the firmware. For example, Base or Kernel. Version—The printer firmware version.
Host Name	The printer host name.
IP Address	The printer IP address. Note: You can use an asterisk in the last three octets to search for multiple entries. For example, 123.123.123., 123.123.., 123..., 2001:db8::2:1, and 2001:db8:0:0:0:0:2:1.
Keyword	The assigned keywords.
Lifetime Page Count	The lifetime page count value of the printer.
MAC Address	The printer MAC address.
Maintenance Counter	The value of the printer maintenance counter.
Manufacturer	The printer manufacturer name.
Marking Technology	The marking technology that the printer supports.
MFP Capability	The printer is a multifunction product (MFP).
Model	The printer model name.
Modular Serial Number	The modular serial number.
Printer Status	The printer status. For example, Ready, Paper Jam, Tray 1 Missing.
Printer Status Severity	The value of the most severe status present on the printer. For example, Unknown, Ready, Warning, or Error.
Profile	The printer supports profiles.
Scan to E-mail	The printer supports Scan to E-mail.
Scan to Fax	The printer supports Scan to Fax.
Scan to Network	The printer supports Scan to Network.
Secure Communication State	The printer security or authentication state.
Serial Number	The printer serial number.
State	The current printer state in the database.
Supply Status	The printer supplies status.
Supply Status Severity	The value of the most severe supply status present on the printer. For example, Unknown, OK, Warning, or Error.
System Name	The printer system name.
Time Zone	The time zone of the region where the printer is located.
TLI	The value of the TLI setting on the printer.

¹Certificate-related parameters are applicable for the following device certificates:

Default
HTTPS
802.1x
IPSec

Use the following operators when searching for printers:

Exactly Matches—A parameter is equivalent to a specified value.
Is Not—A parameter is not equivalent to a specified value.
Contains—A parameter contains a specified value.
Does Not Contain—A parameter does not contain a specified value.
Begins With—A parameter begins with a specified value.
Ends With—A parameter ends with a specified value.
Date
- Older than—A parameter to search days before the days specified.
- Within last—A parameter to search within days specified before today.
- Within the next—A parameter to search within days specified after today.

Note: To search for printers that have parameters with empty values, use _EMPTY_OR_NULL_. For example, to search for printers that have empty Fax Name, in the Value field, type _EMPTY_OR_NULL_.

Managing saved searches

From the Printers menu, click Saved Searches.
Do any of the following:
Edit a saved search
1. Select a saved search, and then click Edit.
  Note: System-generated saved searches cannot be edited. For more information, see Understanding printer life cycle states.
2. Configure the settings.
3. Click Save Changes or Save and Run.
Copy a saved search
1. Select a saved search, and then click Copy.
2. Configure the settings.
3. Click Create Saved Search or Create and Run Saved Search.
Delete saved searches
1. Select one or more saved searches.
  Note: System-generated saved searches cannot be deleted. For more information, see Understanding printer life cycle states.
2. Click Delete, and then confirm deletion.