A device can be assigned three different life cycle states:

• Managed—This includes the device in all activities that can be performed in the system.

  • Managed (Normal)—The device is in its steady state.

  • Managed (Changed)—There are changes in the physical property of the device since the last audit. The next time the system communicates with the device and there are no more changes in its physical properties, the device reverts to Managed (Normal) state.

  • Managed (Missing)—The system cannot successfully communicate with the device. The next time the system is able to successfully communicate with the device and there is no change in its physical properties, the device reverts to Managed (Found) state.

  • Managed (Found)—The device is previously missing, but is able to successfully communicate with the system in its most recent attempt. The next time the system is able to successfully communicate with the device and there are no changes in its physical properties, the device reverts to Managed (Normal) state.

• Unmanaged—This excludes the device from all activities performed in the system.

• Retired—The device is previously in Managed state, but has now been removed from the network. The system retains the device information, but does not expect to see the device on the network again. If the device appears again in the network, then the system sets its state to New.

Setting the device life cycle state

Before any action can be done on a device, make sure the device is set to Managed.

1. From the Assets tab, select New Printers from the Bookmarks and Searches drop-down menu.

2. Select the check box beside the IP address of the device.

   Note: You may select multiple or all devices.

3. From the “Set State To” drop-down menu, select Managed, and then click Yes.

Auditing a device

An audit collects information from any currently Managed device on the network, and then stores the device information in the system. To make sure the information in your system is current, perform an audit regularly.

1. From the Search Results area, select the check box beside the IP address of a device.

   Notes:

   • If you do not know the IP address of the device, then locate the device under the System Name or Hostname column.
   • To audit multiple devices, select the check boxes beside the IP addresses of the devices.
   • To audit all devices, select the check box beside “IP Address.”

2. Click Audit.

   The audit status appears in the Task Information area.

3. When the audit is complete, click in the Header area.

   Results of the most recent audit appear in the Log dialog.

After devices are audited, the following instances may prompt the system to set a device to a Managed (Changed) state:

• There are changes to any of these device identification values or device capabilities:

  • Property tag

  • Host name

  • Contact name

  • Contact location

  • IP address

  • Memory size

  • Copier option name

  • Duplex

• There are additions to, or removals of, any of these device hardware options:

  • Supplies

  • Input options

  • Output options

  • Ports

• There are additions to, or removals of, any of these device functions or applications:

  • Fonts

  • eSF applications

Viewing device properties

To see the complete list of information on the device, make sure that you have already performed an audit of the device.

1. From the Assets tab, in the Bookmarks and Searches menu, select Managed Printers.

2. From the All Printers section, select the IP address of the device.

   Note: If you do not know the IP address of the device, then locate the device under the System Name column.

3. From the Asset Properties dialog:

   Click	To view
   Identification	The device network identification information.
   Dates	The list of device events. This list includes the date added to the system, discovery date, and the most recent audit date.
   Firmware	The device firmware code levels.
   Capabilities	The device features.
   Supplies	The device supply levels and details.
   Options	Information about the device options, such as the device hard disk and its remaining free space.
   Input Options	Settings for the available paper trays and other device inputs.
   Output Options	Settings for the available paper bin.
   eSF Applications	Information about the installed Embedded Solutions Framework (eSF) applications on the device, such as version number and status.
   Device Statistics	Specific values for each of the device properties.
   Change Details	Information about the changes in the device. Note: This feature applies only to devices that are set in the Managed (Changed) state.
   Device Credentials	The credentials used in a configuration. Note: To manage the security settings, see Managing security settings.