Configuring Print Release with rf IDEAS

1. Install the rf IDEAS Ethernet 241 adapters. For more information, see Installing the rf IDEAS Ethernet 241 adapter .

2. Configure the rf IDEAS Ethernet 241 adapters.

   • For more information on using the discovery tool, see Configuring rf IDEAS Ethernet 241 using the rf IDEAS discovery tool .

   • For more information on using the Lexmark Print Release Adapter Management tool, see Configuring rf IDEAS Ethernet 241 using the Lexmark Print Release Adapter Management tool .

3. If necessary, configure the rf IDEAS badge readers. For more information, see Configuring rf IDEAS badge readers .

4. Configure the client profiles. For more information, see Configuring client profiles .

5. Configure the user authentication. For more information, see Configuring user authentication .

6. Configure the Lexmark Print Management Console features. For more information, see Using the Print Management Console features .

7. Set the LDD server online. For more information, see Changing the status of the server .

Installing the rf IDEAS Ethernet 241 adapter

1. From your computer, connect the rf IDEAS Ethernet 241 RJ-45 network port to your network.

2. Connect the rf IDEAS Ethernet 241 RJ-45 printer port to the network port of your printer.

3. Connect the badge reader to the rf IDEAS Ethernet 241 serial or USB card reader port.

Configuring rf IDEAS Ethernet 241 using the rf IDEAS discovery tool

Notes:

• rf IDEAS Discovery Tool requires firmware version 2.02 or later.
• We recommend using this tool when deploying to many printers.

1. From your computer, create a file containing the IP address of all rf IDEAS Ethernet 241 adapters.

   Sample file

   192.168.0.3
   192.168.0.120
   192.168.24.3
   192.168.25.6

2. Run the discovery tool, and then load the file containing the IP address of all rf IDEAS Ethernet 241 adapters.

3. Create an HTML file for pointing rf IDEAS Ethernet 241 to the LPM server.

   Note:  A sample file is provided by rf IDEAS.

4. Make sure that the following are added into the HTML file:

   data_serv_addr=<LB IP Address>
   data_serv_port=9780
   data_str=/lmc/rws/jsapi/v1/rfideas?profile=RFIDeas&cardid=$1&mac=$2&luid=$3&seq=$4&ip=$5
   data_retry_count=10
   data_retry_sleep=2
   data_long_beep=2
   data_shrt_beep=5

5. Save the HTML file on a web share.

6. From the discovery tool, type the web share URL.

7. Select the printers, and then click Configure 241 Devices .

   Note:  The data_serv_port setting does not appear in the 241 Configuration Settings list.

Configuring rf IDEAS Ethernet 241 using the Lexmark Print Release Adapter Management tool

1. From your computer, create a file containing the IP address of all rf IDEAS Ethernet 241 adapters. From your LPM server, launch Print Release Adapter Management. Do either of the following:

   • Navigate to the <install-Dir> \ThirdPartyConfig folder, where <install-Dir> is the installation folder of LPM.

   • From the command line, type one of the following:

     • ..jre\bin\java.exe -jar lpm-third-party-config*.jar

     • run.bat

     • run

2. Enter your credentials for the Print Management Console.

3. In the Address\Subnet of Adapters field, enter an IP address or subnet for printer discovery, and then click Search .

   Note:  When searching for a subnet, use the asterisk wildcard character ( * ) at the end of the IP address to search for all printers in that subnet. For example, type 10.10.10.* to search for all printers that have been discovered within the 10.10.10.1–10.10.10.255 range.

4. Select the adapters for use with the Lexmark Print Release application, and then click Configure .

Configuring rf IDEAS badge readers

1. From your computer, run the rf IDEAS PCProxConfig application.

   Note:  You can also use the PCProxConfig application to configure the badge bit length. To connect to the rf IDEAS device, use its IP address, followed by the appropriate port number. Use port number 2000 for serial badge readers, or port number 2001 for USB badge readers.

2. Connect to the IP address of rf IDEAS Ethernet 241.

3. Click the Data Format tab.

4. Set the number of bits used for the badge.

Notes:

• To show the badge number, use a telnet protocol using the IP address of the rf IDEAS device, and then scan the badge.
• To check the configuration of the rf IDEAS device, use a telnet protocol using its IP address, followed by the default telnet port number 23. This process lets you check the values for the data_serv_addr , data_serv_port , and data_str . The format must match your load balancer URL and correct port (9780).

Configuring client profiles

1. From Lexmark Management Console, click the Software Client Groups tab.

2. From the Software Client Groups section, select Print Release .

3. From the Tasks section, select Client Profiles .

4. In the Address field, type the IP address of the printer and the LPM print server.

5. Click Add > Save .

Configuring user authentication

1. From Lexmark Management Console, click the Solutions tab.

2. From the Solutions section, select PrintReleasev2 .

3. From the Tasks section, select Configuration .

4. In the User Authentication menu, select either Badge with LDAP Lookup or Badge with Database Lookup .

5. Click Apply .

If your environment uses different authentication methods such as Card Authentication and rf IDEAS Ethernet 241 devices at the same time, then configure a local authentication. This setting overrides the global authentication solution setting. For more information on configuring global or local solution settings, see the Lexmark Document Distributor Administrator’s Guide .

The following are sample scenarios you can use for your mixed authentication environment:

• Set the global authentication solution setting to Provided by Device . Set the Software Client Group authentication setting to either Badge with LDAP Lookup or Badge with Database Lookup . You can also select the appropriate software client authentication method for your environment.

• Set the global authentication solution setting to Badge with LDAP Lookup . You can also select the appropriate software client authentication method for your environment, and then set the Software Client Group authentication setting to Provided by Device .

Badge

Manage badges registered for the solution.

1. Depending on your configuration, from the Print Management Console, do either of the following:

   • Click Badge .

   • Click Security > Badge .

2. Manage the badges.

   • Filter the list by typing the keywords in the Filter field, and then clicking .

     Note:  Do not use special characters or symbols.

   • Show or hide columns by clicking .

   • Refresh the list by clicking .

   • Add, edit, or delete badges.

     Notes:

     • Make sure that the badge ID is mapped to your operating system user ID to get the print jobs from the print queue.
     • You can only add one badge ID at a time.
     • You can also create a temporary badge ID for a user.

   • Import or export badges.

     Note:  When importing, use a CSV file with the badgeid, userid format.

Configuring badge columns

1. Click on the upper-right corner of the Print Management Console.

2. Click Feature Options > Badge .

3. Configure the following:

   • Registered Device —The printer where the badge was registered

   • Last Used Device —The printer where the badge was last used

4. Click Save Changes .

Quotas

View and manage user and group print quotas.

1. From Print Management Console, click Quotas .

2. Manage quotas.

   • Filter the list by selecting a quota type, typing the keywords in the Filter field, and then clicking .

     Note:  Do not use special characters or symbols.

   • Show or hide columns by clicking .

   • Refresh the list by clicking .

   • Add, edit, or delete quotas.

     Notes:

     • Add the group associated with the Active Directory group manually. The group name must match the name in the Active Directory group.
     • A user quota is established depending on their Active Directory group.
     • The individual user quota supersedes the group quota.

Configuring quota settings

Manage user and group quotas on a monthly or annual basis. Depending on your configuration, the user receives a new allocation of pages on the first day of each month or year. Unused pages are not carried over from the previous time frame.

1. Click on the upper-right corner of Print Management Console.

2. Click Feature Options > Quota .

3. Configure the following:

   • Type —Lets you select when the running quota is refreshed

   • Groups —Lets you select whether the quota is applied on a group

   • Allow Edit

4. Click Save Changes .

Delegates

View and manage user or group delegates.

A delegate is a user who is allowed to print another user’s jobs. For example, an administrative assistant may print jobs submitted by an executive.

Notes:

• You can assign an individual as the delegate or as part of a delegate group for more than one user. However, you can assign only one delegate or delegate group to each user.
• When delegating to groups, only the group ID is shown on the Print Management Console user portal.

1. From Print Management Console, click Delegates .

2. Manage the delegates.

   • Filter the list by typing the keywords in the Filter field, and then clicking .

     Note:  Do not use special characters or symbols.

   • Refresh the list by clicking .

   • Add, edit, or delete users or groups.

     Notes:

     • For groups, you can add only one member at a time.
     • If multiple domain support is enabled, then use the user@domain.com format.
     • If Update delegation for existing jobs is not selected, then the delegate can print only future jobs.

Policies

Manage user or group restrictions when printing. Print policies are predefined settings that are enabled when printing jobs. They override the print settings configured by a user.

1. From the Print Management Console, click Policies .

2. Manage the policies.

   • Filter the list by typing keywords such as the policy name in the Filter field, and then clicking .

     Note:  Do not use special characters or symbols.

   • Refresh the list by clicking .

   • Add, edit, copy, or delete a policy.

   • Add, edit, or delete users or groups.

   • Assign policies to users or groups.

Allowing group policies

1. Click on the upper-right corner of the Print Management Console.

2. Click Feature Options > Policies .

3. In the Groups menu, select Yes .

4. Click Save Changes .

Understanding policy rules

A policy contains the business rules of the organization based on the following:

• User

• Document attributes

The allowed values for the page count category are the following:

• If Less Than is selected as the operation, then subtract 1 from the value for Greater Than. For example, if the value for Less Than is 10 , then the value for Greater Than must be 9 .

• If Greater Than is selected as the operation, then add 1 to the value for Less Than. For example, if the value for Greater Than is 9 , then the value for Less Than must be 10 .

Sending print jobs from your computer

1. Open a file or image.

2. Select the print option, and then select the print release queue.

3. Click Print .

4. If prompted, type your e-mail address and password.

Releasing print jobs using the printer

1. From the printer, tap your badge on the card reader.

   To acknowledge the tapping of the badge, the Ethernet 241 adapter beeps once. The following subsequent beeps indicate the status of the card authentication:

   • Three short beeps —The communication between the Ethernet 241 adapter and Lexmark Print Management Print Release is successful. A request is made to release your queued print jobs.

     Note:  If the user account is not configured correctly, or if the queued jobs exceed the user’s quotas, then the jobs are not printed. Also, make sure that the badge ID value in the Badge tab is configured correctly.

   • Two long beeps —The IP address of the printer is not determined. Make sure that the connection of the Ethernet 241 adapter to the printer is working properly.

   • Five short beeps and two long beeps —The communication between the Ethernet 241 adapter and Lexmark Print Management server is unsuccessful. Make sure that the Ethernet 241 adapter is configured properly and that its network connection is working properly.

   • No beep —The Lexmark Print Management server has received the request to release the queued print jobs but is unable to respond. Make sure that the system is configured correctly.

2. From the home screen, touch Print Release .

3. Select one or more print jobs.

   Note:  To print the jobs that are delegated to you, touch if necessary, select a user name, and then select the print jobs.

4. If necessary, change the print settings. Touch beside the Print button, touch Change Print Settings , and then do either of the following:

   • Touch Settings , and then configure any of the following:

     • Number of copies

     • Color

       Note:  You cannot change black-and-white print jobs to color at the printer for some file formats.

     • Sides —The print jobs are either printed on one side only or on both sides of the paper.

   • Touch Finishing Options , and then configure either of the following:

     • Staple —The printed jobs are stapled.

     • Hole punch —The printed jobs are punched with holes.

     Note:  The availability of these settings depends on the configuration of your Lexmark Print Management Client.

5. Touch Print .

Notes:

• The Lexmark Print Management Print Release server only attempts to transmit the print jobs to the printer that is attached with rf IDEAS Ethernet 241. The server does not check whether all jobs are printed successfully. If quotas are enabled, then they are updated with the assumption that all jobs are printed successfully.
• If the printer with the Ethernet 241 adapter is not a color printer but the released job is in color, then the color quota is updated. The Lexmark Print Management Print Release server does not check whether the printer has color capability or whether color is enabled on the printer.
• All queued print jobs are released for the user whose badge is swiped, assuming that the card authentication is successful. If quotas are enabled, then make sure that the quota of the user is adequate to print all the queued jobs.
• If quotas are enabled and the total number of queued pages exceeds the user’s quotas, then the jobs are not printed. Increase the quota or delete one or more jobs to print the queued jobs. For example, if three pages remain in the quota but four one-page jobs are waiting in the print queue, then all queued jobs are not printed.