Printing confidential and other held jobs

Holding jobs in the printer

When sending a job to the printer, you can specify that you want the printer to hold the job in memory until you start the job from the printer control panel. All print jobs that can be initiated by the user at the printer are called held jobs.

Note: Confidential, Verify, Reserve, and Repeat print jobs may be deleted if the printer requires extra memory to process additional held jobs.

Job type

Description

Confidential

When you send a Confidential print job to the printer, you must create a PIN from the computer. The PIN must be four digits using the numbers 0–9. The job is held in printer memory until you enter the PIN from the printer control panel and choose to print or delete the job.

Verify

When you send a Verify print job, the printer prints one copy and holds the remaining copies in printer memory. Verify lets you examine the first copy to see if it is satisfactory before printing the remaining copies. Once all copies are printed, the job is automatically deleted from printer memory.

Reserve

When you send a Reserve print job, the printer does not print the job immediately. It stores the job in memory so you can print the job later. The job is held in memory until you delete it from the Held Jobs menu.

Repeat

When you send a Repeat print job, the printer prints all requested copies of the job and stores the job in memory so you can print additional copies later. You can print additional copies as long as the job remains stored in memory.


Printing confidential and other held jobs

Note: Confidential and Verify print jobs are automatically deleted from memory after they print. Repeat and Reserve jobs continue to be held in the printer until you choose to delete them.
For Windows Users
  1. With a document open, click File > Print.

  2. Click Properties, Preferences, Options, or Setup.

  3. Click Other Options, and then click Print and Hold.

  4. Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job, also enter a four-digit PIN.

  5. Click OK or Print, and then go to the printer to release the job.

  6. From the printer control panel, press the up or down arrow button until checkmarkHeld jobs appears, and then press select button.

  7. Press the up or down arrow button until checkmark appears next to your user name, and then press picture of select button.

  8. Press the up or down arrow button until checkmark appears next to the job type or job name, and then press picture of select button.

    If you selected a job name, proceed to step 11.

  9. After selecting your job type, use the keypad to enter your PIN.

    If you enter an invalid PIN, the Invalid PIN screen appears.

    • To re-enter the PIN, make sure checkmarkTry again appears, and then press picture of select button.

    • To cancel the PIN, press the up or down arrow button until checkmarkCancel appears, and then press picture of select button.

  10. Press the up or down arrow button until checkmark appears next to the job you want to print, and then press picture of select button.

  11. Press the up or down arrow button until checkmark appears next to the number of copies you want to print, and then press picture of select button.

    Note: Use the keypad to enter a number if necessary.
For Macintosh users
  1. With a document open, choose File > Print.

    If necessary, click the disclosure triangle to see more options.

  2. From the print options or Copies & Pages pop-up menu, choose Job Routing.

  3. Select your job type (Confidential, Repeat, Reserve, or Verify), and then assign a user name. For a confidential job, also enter a four-digit PIN.

  4. Click OK or Print, and then go to the printer to release the job.

  5. From the printer control panel, press the up or down arrow button until checkmarkHeld jobs appears, and then press select button.

  6. Press the up or down arrow button until checkmark appears next to your user name, and then press picture of select button.

  7. Press the up or down arrow button until checkmark appears next to the job type or job name, and then press picture of select button.

    If you selected a job name, proceed to step 10.

  8. After selecting your job type, use the keypad to enter your PIN.

    If you enter an invalid PIN, the Invalid PIN screen appears.

    • To re-enter the PIN, make sure checkmarkTry again appears, and then press picture of select button.

    • To cancel the PIN, press the up or down arrow button until checkmarkCancel appears, and then press picture of select button.

  9. Press the up or down arrow button until checkmark appears next to the job you want to print, and then press picture of select button.

  10. Press the up or down arrow button until checkmark appears next to the number of copies you want to print, and then press picture of select button.

    Note: Use the keypad to enter a number if necessary.