Scanning to a computer or flash drive

ADF

Scanner glass

Loading the ADF
loading the scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single-page documents, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).


The scanner lets you scan documents directly to a computer or a flash drive. The computer does not have to be directly connected to the printer for you to receive images using Scan to Computer. You can scan the document back to the computer over the network by creating a scan profile on the computer and then downloading the profile to the printer.

Scanning to a computer using the Embedded Web Server

  1. Open a Web browser, and then type the printer IP address in the address field.

    Notes:

    • View the printer IP address on the printer home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Click Scan Profile > Create Scan Profile.

  3. Select your scan settings, and then click Next.

  4. Select a location on your computer where you want to save the scan image.

  5. Type a scan name, and then a user name.

    Note: The scan name is the name that appears in the Scan Profile list on the display.

  6. Click Submit.

    Note: Clicking Submit automatically assigns a shortcut number. You can use this shortcut number when you are ready to scan your documents.

  7. Review the instructions on the Scan Profile screen.

    1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

      Notes:

      • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
      • The ADF indicator light comes on when the paper is loaded properly.

    2. If you are loading a document into the ADF tray, then adjust the paper guides.

    3. Do either of the following:

      • Press #, and then enter the shortcut number using the keypad.

      • From the home screen, navigate to:

        Held Jobs > Profiles > select your shortcut on the list

        • Note: The scanner scans and sends the document to the directory you specified.

  8. View the file from the computer.

    Note: The output file is saved in the location or launched in the program you specified.

Setting up Scan to Computer

Notes:

  1. Open the printers folder.

    1. Click the start button.

    2. In the Start Search dialog, type Run.

    3. In the Run dialog, type control printers.

    4. Press Enter, or click OK.

  2. Depending on your operating system, click Add a device or Add a printer.

  3. Select your printer from the list.

    Note: To identify your printer, print a network setup page, and then look for “Fully Qualified Domain Name” in the TCP/IP section.

  4. Click Next > Close.

  5. From the printers folder, right-click the printer, and then click Scan Properties or Properties to configure the scan settings.

  6. From the printer control panel, touch Scan to Computer > Options.

  7. Select from the following options:

    • Scan—Scan and save the document directly to a selected location on the computer.

    • Scan for Print—Scan and automatically print the document.

    • Scan for E-mail—Attach a scanned document to an e-mail.

    • Scan for Fax—Attach a scanned document to be sent through fax.

    • Scan for OCR—Scan the document using an optical character recognition (OCR) software that turns your printed documents into various electronic formats, including Microsoft Word, Microsoft Excel, and searchable PDF. For help, see the documentation that came with the OCR software.

  8. Touch Send It.

    Remote scan in progress appears on the printer display. The scanned image opens automatically on the computer screen.

Scanning to a flash drive

  1. Load an original document faceup, short edge first into the ADF tray or facedown on the scanner glass.

    Notes:

    • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
    • The ADF indicator light comes on when the paper is loaded properly.

  2. If you are loading a document into the ADF tray, then adjust the paper guides.

  3. Insert the flash drive into the USB port on the front of the printer.

    Note: The USB Drive home screen appears.

  4. Select the destination folder, and then touch Scan to USB drive.

    Note: The printer goes back to the home screen after 30 seconds of inactivity.

  5. Adjust the scan settings, and then touch Scan It.