Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the scanner control panel, or use your browser to access the Embedded Web Server, and then enter the Settings menu.

Using the scanner control panel for fax setup

When the scanner is turned on for the first time or if the scanner has been off for an extended time, a series of start-up screens appear. If the scanner has fax capabilities, then the following screens appear:

Fax Name or Station Name

Fax Number or Station Number

1. When Fax Name or Station Name appears, enter the name to be printed on all outgoing faxes.

2. Touch Submit.

3. When Fax Number or Station Number appears, enter the printer fax number.

4. Touch Submit.

Using the Embedded Web Server for fax setup

1. Type the scanner IP address in the address field of your Web browser.

   If you do not know the IP address of the scanner, then you can:

   • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu.

   • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2. Click Settings > Fax Settings > Analog Fax Setup.

3. In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.

4. In the Fax Number or Station Number field, enter the printer fax number.

5. Click Submit.

Scenario 1: Standard telephone line

Setup 1: Scanner is connected to a dedicated fax line

1. Connect one end of the telephone cable that came with the scanner to the port of the scanner.

2. Connect the other end of the telephone cable to an active analog wall jack.

• You can set the scanner to receive faxes automatically (Auto Answer On) or manually (Auto Answer Off).

• If you want to receive faxes automatically (Auto Answer On), then set the scanner to pick up on any number of rings that you want.

Setup 2: Scanner is sharing the line with an answering machine

Connected to the same telephone wall jack

1. Connect one end of the telephone cable that came with the scanner to the port of the scanner.

2. Connect the other end of the telephone cable to an active analog wall jack.

3. Connect the answering machine to the port of the scanner.

Connected to different wall jacks

1. Connect one end of the telephone cable that came with the scanner to the port of the scanner.

2. Connect the other end of the telephone cable to an active analog wall jack.

• If you have only one telephone number on your line, then you need to set the scanner to receive faxes automatically (Auto Answer On).

• Set the scanner to pick up calls two rings after the answering machine. For example, if the answering machine picks up calls after four rings, then set the scanner to pick up after six rings. This way, the answering machine picks up calls first and your voice calls are received. If the call is a fax, then the scanner detects the fax signal on the line and takes over the call.

• If you subscribe to a distinctive ring service provided by your telephone company, then make sure that you set the correct ring pattern for the scanner. Otherwise, the scanner does not receive faxes even if you have set it to receive faxes automatically.

Setup 3: Scanner is sharing the line with a telephone subscribed to voice mail service

1. Connect one end of the telephone cable that came with the scanner to the port of the scanner.

2. Connect the other end of the telephone cable to an active analog wall jack.

3. Connect the telephone to the port of the scanner.

• This setup works best if you subscribe to a distinctive ring service. If you have distinctive ring service, then make sure that you set the correct ring pattern for the scanner. Otherwise, the scanner does not receive faxes even if you have set it to receive faxes automatically.

• If you have only one telephone number on your line, then you need to set the scanner to receive faxes manually (Auto Answer Off).

  When you answer the telephone and you hear fax tones, press *9* or the manual answer code on the telephone to receive the fax.

• You can also set the scanner to receive faxes automatically (Auto Answer On), but you need to turn off the voice mail service when you are expecting a fax. This setting works best if you are using voice mail more often than fax.

Scenario 2: Digital Subscriber Line (DSL)

A Digital Subscriber Line splits your regular telephone line into two channels: voice and Internet. Telephone and fax signals travel through the voice channel, and Internet signals pass through the other channel. This way, you can use the same line for analog voice calls (including faxes) and digital Internet access.

To minimize interference between the two channels and ensure a quality connection, you need to install a DSL filter for the analog devices (fax machine, telephone, answering machine) in your network. Interference causes noise and static on the telephone, failed and poor quality faxes for the scanner, and slow Internet connection on your computer.

To install a filter for the scanner:

1. Connect the line port of the DSL filter to the wall jack.

2. Connect one end of the telephone cable that came with your scanner to the port of the scanner. Connect the other end to the phone port on the DSL filter.

3. To continue using a computer for Internet access, connect the computer to the DSL HPN port on the DSL filter.

4. To connect a telephone to the scanner, remove any installed adapter plug from the port of the scanner, and then connect the telephone to the port.

Scenario 3: VoIP telephone service

To connect:

1. Connect one end of the telephone cable that came with the scanner to the port of the scanner.

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the VoIP adapter.

   Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost for the activation of the second phone port.

3. Connect the telephone to the port of the scanner.

Tips for this setup:

• To make sure that the phone port on the VoIP adapter is active, plug an analog telephone into the phone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.

• If you need two phone ports for your devices, but do not want to pay additional cost, then do not plug the scanner into the second phone port. You can use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the scanner and telephone into the splitter.

  Note: Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter, and then listen for a dial tone.

Scenario 4: Digital telephone service through a cable provider

Setup 1: Scanner is connected directly to a cable modem

1. Connect one end of the telephone cable that came with your scanner to the port of the scanner.

2. Connect the other end of the cable to the port labeled Phone Line 1 or Phone Port on the cable modem.

   Note: The port labeled Phone Line 2 or Fax Port is not always active. VoIP providers may charge additional cost for the activation of the second phone port.

3. Connect your analog telephone to the port of the scanner.

Notes:

• To make sure that the telephone port on the cable modem is active, plug an analog telephone into the telephone port, and then listen for a dial tone. If you hear a dial tone, then the port is active.
• If you need two telephone ports for your devices, but do not want to pay additional cost, then do not plug the scanner into the second telephone port. You can use a phone splitter. Plug the phone splitter into the port labeled Phone Line 1 or Phone Port, and then plug the scanner and telephone into the splitter.
• Make sure you use a phone splitter, not a line splitter. To make sure that you are using the correct splitter, plug an analog telephone into the splitter, and then listen for a dial tone.

Setup 2: Scanner is connected to a wall jack; cable modem is installed elsewhere in the facility

1. Connect one end of the telephone cable that came with your scanner to the port of the scanner.

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

3. Connect your analog telephone to the port of the scanner.

Scenario 5: Countries or regions with different telephone wall jacks and plugs

Some countries or regions may have different types of telephone wall jack connectors than those that came with the scanner. The standard wall jack adopted by most countries or regions is RJ-11. Your scanner comes with the RJ-11 jack and a telephone cable with the RJ-11 plug.

If the wall jack or equipment in your facility is not compatible with this type of connection, then you need to use a telephone adapter. An adapter for your country or region may not come with your scanner, and you may need to purchase it separately.

There may be an adapter plug installed in the port of the scanner. If you are using a telephone adapter or a facility that has a cascaded or serial wiring scheme, then do not remove the adapter plug from the port of the scanner.

Connecting the scanner to a non-RJ-11 wall jack

1. Connect one end of the telephone cable that came with scanner to the port of the scanner.

2. Connect the other end of the cable to the RJ-11 adapter, and then connect the adapter to the wall jack.

3. If you want to connect another device (telephone or answering machine) to the same wall jack, and if the device has a non-RJ-11 connector, then connect it directly to the telephone adapter.

Notes:

• The port of the scanner may have an adapter plug for use with the adapter. Do not remove the plug from the port of the scanner.
• In some countries or regions, the scanner may not come with a telephone adapter or an adapter plug.

Connecting the scanner to a wall jack in Germany

The German wall jack has two kinds of ports. The N ports are for fax machines, modems, and answering machines. The F port is for telephones.

Connect the scanner to any of the N ports.

1. Connect one end of the telephone cable that came the scanner to the port of the scanner.

2. Connect the other end of the telephone cable to the RJ-11 adapter, and then connect the adapter to an N port.

3. If you want to connect a telephone and answering machine to the same wall jack, then connect the devices as shown.

Note: Do not remove the adapter plug from the port of the scanner if you are connecting to a serial or cascaded telephone system.

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone company. This service lets you have multiple telephone numbers on one telephone line, with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls. If you subscribe to a distinctive ring service, then follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the scanner to the scanner LINE port .

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

   

3. Change the distinctive rings setting to match the setting you want for the scanner to answer.

   Note: The factory default setting for distinctive rings is On. This sets the scanner to answer single, double, and triple ring patterns.

   1. From the home screen, navigate to:

      > Settings > Fax Settings > Analog Fax Setup

   2. From the Answer On field, select the distinctive rings setting you want, and then touch Submit.

Setting the outgoing fax or station name and number

1. Type the scanner IP address in the address field of your Web browser.

   If you do not know the IP address of the scanner, then you can:

   • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu.

   • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2. Click Settings > Fax Settings > Analog Fax Setup.

3. In the Fax Name or Station Name field, enter the name to be printed on all outgoing faxes.

4. In the Fax Number or Station Number field, enter the printer fax number.

5. Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send.

1. Open a Web browser, and then type the scanner IP address in the address field.

   Notes:

   • View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
   • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

2. Click Settings > Security > Set Date and Time.

3. In the Manually Set Date & Time field, enter the current date and time.

4. Click Submit.

Note: It is recommended to use the network time.

Configuring the scanner to observe daylight saving time

The scanner can be set to automatically adjust for daylight saving time:

1. Type the scanner IP address in the address field of your Web browser.

   If you do not know the IP address of the scanner, then you can:

   • View the IP address on the scanner control panel in the TCP/IP section under the Networks/Ports menu.

   • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

2. Click Security > Set Date and Time.

3. Select the Automatically Observe DST check box, and then enter the DST start and end dates in the Custom Time Zone Setup section.

4. Click Submit.