Scanning to a computer or to a flash drive

Automatic document feeder (ADF)

Scanner glass

Paper loaded into the ADF
Paper loaded on the scanner glass

  • Use the ADF for multiple-page documents.

  • Load letter- and A4- size documents into the ADF facedown, long edge first.

  • Load legal- and A3- size documents into the ADF facedown, short edge first.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).


The scanner lets you scan documents directly to a computer or to a flash drive. The computer does not have to be directly connected to the printer for you to receive Scan to PC images. You can scan the document back to the computer over the network by creating a scan profile on the computer, and then downloading the profile to the printer.

Scanning to a computer using the Embedded Web Server

  1. Open a Web browser, and then type the scanner IP address in the address field.

    Notes:

    • View the scanner IP address on the scanner home screen. The IP address appears as four sets of numbers separated by periods, such as 123.123.123.123.
    • If you are using a proxy server, then temporarily disable it to load the Web page correctly.

  2. Click Scan Profile > Create Scan Profile.

  3. Select your scan settings, and then click Next.

  4. Select a location on your computer where you want to save the scan image.

  5. Type a scan name.

    Note: The scan name is the name that appears in the Scan Profile list on the display.

  6. Click Submit.

    Note: Clicking Submit automatically assigns a shortcut number. You can use this shortcut number when you are ready to scan your documents.

  7. Review the instructions on the Scan Profile screen.

    1. Load an original document facedown, long edge first into the ADF tray or facedown on the scanner glass.

      Notes:

      • Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF tray. Place these items on the scanner glass.
      • The ADF indicator light comes on when paper is loaded properly.

    2. If you are loading a document into the ADF tray, then adjust the paper guides.

    3. Do either of the following:

      • Press #, and then enter the shortcut number using the keypad.

        The scanner scans and sends the document to the directory you specified.

      • From the scanner home screen, navigate to:

        Held Jobs > Profiles > locate your shortcut on the list.

  8. View the file from the computer.

    Note: The output file is saved in the location or launched in the program you specified.

Setting up Scan to Computer

Notes:

  1. Open the printers folder, and then select your scanner.

    Note: If your scanner is not in the list, then add your scanner.

  2. Open the scanner properties, and then adjust the settings as necessary.

  3. From the control panel, touch Scan to Computer > select the appropriate scan setting > Send It.

Scanning to a flash drive

  1. Load an original document facedown into the ADF or on the scanner glass.

    Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

  2. If you are loading a document into the ADF, then adjust the paper guides.

  3. Insert the flash drive into the USB port on the side of the scanner control panel.

    The USB Drive home screen appears.

  4. Select the destination folder, and then navigate to:

    Scan to USB drive > adjust the scan settings > Scan It