Initial fax setup

Many countries and regions require outgoing faxes to contain the following information in a margin at the top or bottom of each transmitted page, or on the first page of the transmission: station name (identification of the business, other entity, or individual sending the message) and station number (telephone number of the sending fax machine, business, other entity, or individual).

To enter your fax setup information, use the printer control panel, or use your browser to access the Embedded Web Server and then enter the Settings menu.

Using the printer control panel for fax setup

When the printer is turned on for the first time or if the printer has been off for an extended time, a series of start-up screens appear. If the printer has fax capabilities, then the following screens appear:

Station Name

Station Number

1. When Station Name appears, enter the name to be printed on all outgoing faxes.

   1. Press the button on the numeric keypad that corresponds with the number or letter you want. The first time you press the button, the number for that button appears. When you press the button again, one of the letters assigned to that button appears.

   2. Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the next space.

2. After entering the Station Name, press .

   The display changes to Station Number.

3. When Station Number appears, enter the printer fax number.

   1. Press the button on the numeric keypad that corresponds with the number you want.

   2. Press the right arrow button to move to the next space, or wait a few seconds and the cursor will move to the next space.

4. After entering the Station Number, press .

Using the Embedded Web Server for fax setup

1. Type the printer IP address into the address field of your Web browser.

   Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2. Click Settings.

3. Click Fax Settings.

4. Click Analog Fax Setup.

5. Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6. Click inside the Station Number box, and then enter the printer fax number.

7. Click Submit.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem. To determine the best way to set up the printer, see the following table.

Notes:

• The printer is an analog device that works best when directly connected to the wall outlet. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps.
• If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required. Contact your DSL provider for a DSL filter. The DSL filter removes the digital signal on the telephone line that can interfere with the ability of the printer to fax properly.
• You do not need to attach the printer to a computer, but you do need to connect it to an analog telephone line to send and receive faxes.

Connecting to an analog telephone line

If your telecommunications equipment uses a US-style (RJ11) telephone line, then follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

   

Connecting to a DSL service

If you subscribe to a DSL service, then contact the DSL provider to obtain a DSL filter and telephone cord, and then follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to the DSL filter.

   Note: Your DSL filter may look different than the one in the illustration.

3. Connect the DSL filter cable to an active telephone wall jack.

   

Connecting to a PBX or ISDN system

If you use a PBX or ISDN converter or terminal adapter, then follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to the port designated for fax and telephone use.

   Notes:

   • Make sure the terminal adapter is set to the correct switch type for your region.
   • Depending on the ISDN port assignment, you may have to connect to a specific port.
   • When using a PBX system, make sure the call waiting tone is off.
   • When using a PBX system, dial the outside line prefix before dialing the fax number.
   • For more information on using the fax with a PBX system, see the documentation that came with your PBX system.

Connecting to a distinctive ring service

A distinctive ring service may be available from your telephone service provider. This service allows you to have multiple telephone numbers on one telephone line with each telephone number having a different ring pattern. This may be useful for distinguishing between fax and voice calls.

The default printer settings enable the printer to receive faxes using all the ring patterns. If you want to use only one ring pattern to receive faxes, you must disable the other ring patterns.

If you subscribe to a distinctive ring service, follow these steps to connect the equipment:

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

   

To disable a distinctive ring pattern:

1. From the printer control panel, press .

2. Press the arrow buttons until Settings appears, and then press .

3. Press the arrow buttons until Fax Settings appears, and then press .

4. Press the arrow buttons until Distinctive Rings appears, and then press .

5. Press the arrow buttons until a distinctive ring pattern you do not want to use appears, and then press .

6. Press the arrow buttons until Off appears, and then press .

Note: If you disable all the distinctive ring patterns, then the printer will not receive faxes.

Connecting the printer and a telephone or answering machine to the same telephone line

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to an active analog telephone wall jack .

   

3. Remove the plug from the printer EXT port .

   

4. Connect your telecommunications equipment directly to the printer EXT port .

   Use one of the following methods:

   Answering machine
   Answering machine and telephone
   Telephone or a telephone with an integrated answering machine

   
   

Connecting to an adapter for your country or region

The following countries or regions may require a special adapter to connect the telephone cable to the active telephone wall jack:

Countries or regions except Austria, Germany, and Switzerland

For some countries or regions, a telephone line adapter is included in the box. Use this adapter to connect an answering machine, telephone, or other telecommunications equipment to the printer.

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

   Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

2. Connect the other end of the telephone cable to the adapter, and then connect the adapter to the active telephone wall jack.

   Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.

   

3. Connect the answering machine or telephone to the adapter.

   Use one of the following methods:

   Answering machine
   Telephone

   
   

Austria, Germany, and Switzerland

There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

Connecting to a telephone wall jack in Germany

Note: There is a special RJ-11 plug installed in the printer EXT port . Do not remove this plug. It is necessary for the proper operation of the fax function and connected telephones.

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to the adapter.

   Note: Your telephone adapter may look different than the one shown. It will fit the wall jack used in your location.

   

3. Connect the adapter into the N slot of an active analog telephone wall jack.

   

4. If you would like to use the same line for both fax and telephone communication, then connect a second telephone line (not provided) between the telephone and the F slot of an active analog telephone wall jack.

   

5. If you would like to use the same line for recording messages on your answering machine, then connect a second telephone cable (not provided) between the answering machine and the other N slot of the active analog telephone wall jack.

   

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software program.

1. Connect one end of the telephone cable that came with the printer to the printer LINE port .

2. Connect the other end of the telephone cable to an active analog telephone wall jack.

   

3. Remove the protective plug from the printer EXT port .

   

4. Connect your telephone to the computer telephone jack.

   

5. Connect an additional telephone cord (not provided) from the computer modem to the printer EXT port .

   

Setting the outgoing fax name and number

To have the designated fax name and fax number printed on outgoing faxes:

1. Type the printer IP address into the address field of your Web browser.

   Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2. Click Settings.

3. Click Fax Settings.

4. Click Analog Fax Setup.

5. Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

6. Click inside the Station Number box, and then enter the printer fax number.

7. Click Submit.

Setting the date and time

If the date or time that is printed on a fax job is incorrect, then you can reset the date and time. Then the correct date and time will be printed on every fax job. To set the date and time:

1. Type the printer IP address into the address field of your Web browser.

   Note: If you do not know the IP address of the printer, then print a network setup page and locate the address in the TCP/IP section.

2. Click Settings.

3. Click Security.

4. Click Set Date and Time.

5. In the Network Time Protocol section, select Enable NTP.

   Note: If you prefer to set the date and time manually, click inside the Manually Set Date & Time box, and then enter the current date and time.

6. Verify that the time zone is correct.

7. Click Submit.