Sending a fax using the printer control panel

1. Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

   Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2. If you are loading a document into the ADF, then adjust the paper guides.

3. From the printer control panel, press the Fax button.

4. Enter the fax number, and then press .

   Notes:

   • To cause a two- or three-second pause in a fax number, press the Redial/Pause button. The dial pause appears as a comma on the “Fax to” line. Use this feature if you need to dial an outside line first.
   • Press to move the cursor to the left and delete a number.
   • To use a fax shortcut, press , and then press the arrow buttons until the fax shortcut you want appears. Press .

5. Press 1 to enter another fax number, or press 2 to end fax number entry.

6. Press .

Getting ready to send a fax using the computer

For Windows users

1. Verify that the PostScript driver is installed.

2. Verify that the fax option is installed in the printer driver.

3. From the Print dialog Fax screen, type the name and number of the fax recipient.

For Mac OS X version 10.2 and 10.3 users

1. With a document open, choose File > Print.

2. From the print options pop-up menu, choose Job Routing.

3. Select Fax, and then enter the recipient name, number, and other information as needed.

4. Click Print.

For Mac OS X version 10.4 or later users

1. With a document open, choose File > Print.

2. From the PDF pop-up menu, choose Fax PDF.

3. Type the fax number in the To field, and enter other information as needed.

4. Click Fax.

   If you receive an error, "No fax modems were found", follow these directions to add your printer as a fax:

   1. From the Printer pop-up menu, choose Add Printer.

   2. Select the printer from the dialog that appears.

   3. From the Print Using pop-up menu, choose Select a driver to use.

   4. From the list, choose your printer fax model, and then click Add.

Installing a PostScript driver

A PostScript printer driver is software that lets the computer communicate with the printer. A PostScript driver is needed to send a fax from a computer. This driver may be installed during the initial printer setup. If you need to install the software after setup, follow these instructions:

For Windows users

1. Close all open software programs.

2. Insert the Software and Documentation CD.

   Note: If you cannot locate the Software and Documentation CD, you can download the driver from the Lexmark Web site at www.lexmark.com. See Using the World Wide Web.

3. From the main installation dialog, click Install Printer and Software.

4. Click Agree to accept the licensing agreement.

5. From the Drivers and Utilities dialog, select Custom, and then click Next.

6. Choose Select Components, and then click Next.

7. From the “Select your printer from the list” area, choose your printer model with the letters “PS” in the Print Emulation column.

8. Click Add Printer.

9. Click Finish, and then follow the instructions on the screen.

Using the World Wide Web

1. Go to the Lexmark Web site at www.lexmark.com.

2. From the Drivers & Downloads menu, click Driver Finder.

3. Select your printer, select your operating system, and then select the PostScript driver.

4. Download the driver and install the printer software.

5. Click Agree to accept the licensing agreement.

6. From the Drivers and Utilities dialog, select Custom, and then click Next.

7. Choose Select Components, and then click Next.

8. From the “Select your printer from the list” area, choose your printer model with the letters “PS” in the Print Emulation column.

9. Click Add Printer.

10. Click Finish, and then follow the instructions on the screen.

Sending a fax using the computer

Faxing from a computer lets you send electronic documents without leaving your desk. This gives you the flexibility of faxing documents directly from software programs.

For Windows users

Notes:

• In order to perform this function from your computer, you must use the PostScript printer driver for your printer.
• Verify that the fax option is installed in the printer driver.

1. With a file open, click File > Print.

2. Click Properties, Preferences, Options, or Setup.

3. Click the Other Options tab, and then click Fax.

4. On the Fax screen, type the name and number of the fax recipient.

5. Click OK, and then click OK again.

6. Click OK.

For Mac OS X version 10.2 and 10.3 users

1. With a document open, choose File > Print.

2. From the print options pop-up menu, choose Job Routing.

3. Select Fax, and then enter the recipient name, number, and other information as needed.

4. Click Print.

For Mac OS X version 10.4 or later users

1. With a document open, choose File > Print.

2. From the PDF pop-up menu, choose Fax PDF.

3. Type the fax number in the To field, and enter other information as needed.

4. Click Fax.

   If you receive an error, "No fax modems were found", follow these directions to add your printer as a fax:

   1. From the Printer pop-up menu, choose Add Printer.

   2. Select the printer from the dialog that appears.

   3. From the Print Using pop-up menu, choose Select a driver to use.

   4. From the list, choose your printer fax model, and then click Add.