Setting up the printer to fax

Note: Fax capabilities may not be available on all printer models.

The following connection methods may not be applicable in all countries or regions.

shock_hazard caution icon CAUTION—SHOCK HAZARD: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the fax feature, power cord, or telephone, during a lightning storm.

Choosing a fax connection

You can connect the printer with equipment such as a telephone, an answering machine, or a computer modem.

Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required.

You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes.

You can connect the printer to other equipment. See the following table to determine the best way to set up the printer.

Equipment

Benefits

  • The printer

  • A telephone cord

Send and receive faxes without using a computer.

  • The printer

  • A telephone

  • Two telephone cords

  • Use the fax line as a normal telephone line.

  • Send and receive faxes without using a computer.

  • The printer

  • A telephone

  • An answering machine

  • Three telephone cords

Receive both incoming voice messages and faxes.

  • The printer

  • A telephone

  • A computer modem

  • Three telephone cords

Send faxes using the computer or the printer.


Using an RJ11 adapter

Country/region

 

  • United Kingdom

  • Ireland

  • Finland

  • Norway

  • Denmark

  • Italy

  • Sweden

  • Netherlands

  • France

  • Portugal


To connect your printer to an answering machine, telephone, or other telecommunications equipment, use the telephone line adapter included in the box with the printer in some countries or regions.

Note: If you have DSL, do not connect the printer using a splitter because the fax feature may not work correctly.

  1. Connect the adapter to the telephone cord that came with the printer.

    wall connection
    Note: The UK adapter is shown. Your adapter may look different, but it will fit the telephone outlet used in your location.

  2. Connect the telephone line of your chosen telecommunications equipment to the left outlet of the adapter.

    equipment connection

If your telecommunications equipment uses a US-style (RJ11) telephone line, follow these steps to connect the equipment:

  1. Remove the plug from the EXT port EXT port on the back of the printer.

    remove plug
    Note: Once this plug is removed, any country- or region-specific equipment you connect to the printer by way of the adapter, as shown, will not function properly.
    equipment connection

  2. Connect your telecommunications equipment directly to the EXT port EXT port on the back of the printer.

    telephone connection
    Warning—Potential Damage: Do not touch cables or the printer in the area shown while actively sending or receiving a fax.
    do not touch

Country/region

 

  • Saudi Arabia

  • United Arab Emirates

  • Egypt

  • Bulgaria

  • Czech Republic

  • Belgium

  • Australia

  • South Africa

  • Greece

  • Israel

  • Hungary

  • Poland

  • Romania

  • Russia

  • Slovenia

  • Spain

  • Turkey


To connect a telephone, an answering machine, or other telecommunications equipment to the printer:

  1. Remove the plug from the back of the printer.

    remove plug

  2. Connect your telecommunications equipment directly to the EXT port EXT port on the back of the printer.

    telephone connection
    3. Note: Once this plug is removed, any country- or region-specific equipment that you connect to the printer by way of the adapter, as shown, will not function properly.
equipment connection

Country/region

  • Germany

  • Austria

  • Switzerland


There is a plug installed in the EXT port EXT port of the printer. This plug is necessary for the proper functioning of the printer.

fax plug
Note: Do not remove the plug. If you remove it, other telecommunications devices in your home (such as telephones or answering machines) may not work.

Connecting directly to a telephone wall jack in Germany

Connect the printer directly to a telephone wall jack to send and receive faxes without using a computer.

Note: In Germany (and some other countries), the printer ships with a special RJ-11 plug in the EXT port. Do not remove the RJ-11 plug. It is required for both the fax and telephone to work properly.

  1. Make sure you have a telephone cord (provided with the product) and a telephone wall jack.

  2. Connect one end of the telephone cord into the LINE port of the printer.

    line port connection

  3. Connect the other end of the telephone cord into the N slot of an active telephone wall jack.

    telephone cord N slot

  4. If you would like to use the same line for both fax and telephone communication, connect a second telephone line (not provided) between the telephone and the F slot of an active telephone wall jack.

    connecting the phone

  5. If you would like to use the same line for recording messages on your answering machine, connect a second telephone line (not provided) between the answering machine and the other N slot of the telephone wall jack.

    answering machine connection

Connecting to a telephone

Connect a telephone to the printer to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or to send and receive faxes without using a computer.

Note: Setup steps may vary depending on your country or region.

  1. Make sure you have the following:

    • A telephone

    • Two telephone cords

    • A telephone wall jack

  2. Connect one telephone cord to the LINE port Line port connection of the printer, and then plug it into an active telephone wall jack.

    wall jack connection

  3. Remove the protective plug from the EXT port wall jack connection of the printer.

    removing the fax plug

  4. Connect the other telephone cord to a telephone, and then plug it into the EXT port EXT port of the printer.

    EXT port connection

Connecting to an answering machine

Connect an answering machine to the printer to receive both incoming voice messages and faxes.

Note: Setup steps may vary depending on your country or region.

  1. Make sure you have the following:

    • A telephone

    • An answering machine

    • Three telephone cords

    • A telephone wall jack

  2. Connect one telephone cord into the LINE port wall jack of the printer, and then plug it into an active telephone wall jack.

    wall connection

  3. Remove the protective plug from the EXT port telephone symbol of the printer.

    removing the fax plug

  4. Connect a second telephone cord from the telephone to the answering machine.

    answering machine connection

  5. Connect a third telephone cord from the answering machine to the EXT port EXT port of the printer.

    EXT port connection

Connecting to a computer with a modem

Connect the printer to a computer with a modem to send faxes from the software program.

Note: Setup steps may vary depending on your country or region.

  1. Make sure you have the following:

    • A telephone

    • A computer with a modem

    • Three telephone cords

    • A telephone wall jack

  2. Connect a telephone cord into the LINE wall jack port of the printer, and then plug it into an active telephone wall jack.

    wall jack connection

  3. Remove the protective plug from the EXT port telephone symbol of the printer.

    removing the fax plug

  4. Connect a second telephone cord from the telephone to the computer modem.

    modem connection

  5. Connect a third telephone cord from the computer modem to the EXT port EXT port of the printer.

    fax modem connect

Setting the outgoing fax name and number

To have the designated fax name and fax number printed on outgoing faxes:

  1. Type the printer IP address into the address field of your Web browser.

    Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

  2. Click Settings.

  3. Click Fax Settings.

  4. Click Analog Fax Setup.

  5. Click inside the Station Name box, and then enter the name to be printed on all outgoing faxes.

  6. Click inside the Station Number box, and then enter the printer fax number.

  7. Click Submit.

Setting the date and time

You can set the date and time so that they are printed on every fax you send. If there is a power failure, then you may have to reset the date and time. To set the date and time:

  1. Type the printer IP address into the address field of your Web browser.

    Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

  2. Click Links & Index.

  3. Click Set Date and Time.

  4. Click inside the Manually Set Date & Time box, and then enter the current date and time.

  5. Click Submit.

Turning Daylight Saving Time on

The printer can be set to automatically adjust for Daylight Saving Time (DST):

  1. Type the printer IP address into the address field of your Web browser.

    Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

  2. Click Links & Index.

  3. Click Set Date and Time.

  4. Select Automatically Observe DST.

  5. Click Submit.