Settings menu

General Settings menu

Menu item

Description

Display Language

English

Francais

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Portuguese

Suomi

Russian

Polski

Magyar

Turkce

Cesky

Simplified Chinese

Traditional Chinese

Korean

Japanese

Sets the language of the text appearing on the display

Note: All languages may not be available for all printers.

Eco-Mode

Off

Energy

Energy/Paper

Paper

Minimizes the use of energy, paper, or specialty media

Notes:

  • Off is the factory default setting. Off resets the printer to its factory default settings.
  • The Energy setting minimizes the power used by the printer. Performance may be affected but not print quality.
  • Paper minimizes the amount of paper and specialty media needed for a print job by duplexing each page. Performance may be affected but not print quality.
  • Energy/Paper minimizes the use of power and of paper and specialty media.
ADF Loaded Beep

Enabled

Disabled

Specifies whether the ADF emits a beep when paper is loaded

Note: Disabled is the factory default setting.

Quiet Mode

Off

On

Reduces the amount of noise produced by the printer

Notes:

  • Off is the factory default setting.
  • On configures the printer to produce as little noise as possible.
Run Initial setup

Yes

No

Instructs the printer to run the setup wizard

Notes:

  • Yes is the factory default setting.
  • After completing the setup wizard by selecting Done at the Country select screen, the default becomes No.
Keyboard

Keyboard Type

English

Francais

Francais Canadien

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Suomi

Portuguese

Russian

Polski

Swiss German

Swiss French

Turkce

Korean

Custom Key <x>

Accents/Symbols Tab

On

Off

Russian/Polish Tab

On

Off

Korean Tab

On

Off

Specifies a language and custom key information for the printer control panel keyboard. The additional tabs enable access to accent marks and symbols from the printer control panel keyboard.

Paper Sizes

U.S.

Metric

Specifies the printer factory default measurements. The default is determined by the country/region selection in the initial setup wizard.

Scan to PC Port Range

<port range>

Specifies a valid port range for printers behind a port blocking firewall. The valid ports are specified by two sets of numbers separated by a semicolon.

Note: 9751:12000 is the factory default setting.

Displayed Information

Left side

Right side

Custom Text <x>

<text entry>

Black Toner

Display When Supply Registers

Off

Early Warning

Low

Near End of Life

End of Life

Type of Message to Display

Default

Alternate

Default Message

<text entry>

Alternate Message

<text entry>

Specifies what is displayed on the upper left and right corners of the home screen

For the Left side and Right side options, choose from the following options:

None

IP Address

Hostname

Contact Name

Location

Date/Time

mDNS/DDNS Service Name

Zero Configuration Name

Cartridge Level

Custom Text <x>

Notes:

  • IP Address is the factory default setting for Left side.
  • Date/Time is the factory default setting for Right side.
  • Off is the factory default setting for Display When Supply Registers.
  • Default is the factory default setting for Type of Message to Display.
Displayed Information (continued)

Paper Jam

Load Paper

Service Errors

The displayed information for Paper Jam, Load Paper, and Service Errors can be customized with the following options:

Activate

Yes

No

Type of Message to Display

Default

Alternate

Default Message

<text entry>

Alternate Message

<text entry>

Notes:

  • No is the factory default setting for Activate.
  • Default is the factory default setting for Type of Message to Display.
Home screen customization

Change Language

Copy

Copy Shortcuts

Fax

Fax Shortcuts

E-mail

E-mail Shortcuts

FTP

FTP Shortcuts

Search Held Jobs

Held Jobs

USB Drive

Profiles

Bookmarks

Jobs by user

Additional buttons can be added to the Home screen, and default buttons can be removed.

Available selections for each button are:

Display

Do Not Display

Date Format

MM-DD-YYYY

DD-MM-YYYY

YYYY-MM-DD

Formats the printer date

Time Format

12 hour A.M./P.M.

24 hour clock

Formats the printer time

Screen Brightness

20–100

Specifies the brightness of the printer control panel screen

One Page Copy

On

Off

Sets the copies from the scanner glass to only one page at a time

Note: Off is the factory default setting.

Output Lighting

Standard Bin LED

Normal/Standby Mode

Bright

Dim

Off

Power Saver

Bright

Dim

Off

Output Option Bin LEDs

Normal/Standby Mode

Bright

Dim

Off

Power Saver

Bright

Dim

Off

Sets the amount of light from the standard bin or an optional output bin

Notes:

  • In Normal/Standby Mode, the factory default is Bright.
  • In Power Saver Mode, the factory default is Dim.
Show Bookmarks

On

Off

Specifies whether bookmarks are displayed from the Held Jobs area

Note: On is the factory default setting. When On is selected, bookmarks appear in the Held Jobs area.

Allow Background Removal

On

Off

Specifies whether image background removal is allowed during copy, fax, e-mail, FTP, or scan to USB

Note: On is the factory default setting. The background of the image will be removed.

Allow Custom Job Scans

On

Off

Lets you scan multiple jobs to one file

Note: On is the factory default setting. If On is selected, the Allow Custom Job Scans setting can be enabled for specific jobs.

Scanner Jam Recovery

Job level

Page level

Specifies how a scanned job should be reloaded if a paper jam occurs in the ADF

Notes:

  • If Job level is selected, the entire job must be rescanned if any pages jam.
  • If Page level is selected, rescan from the jammed page forward.
Web Page Refresh Rate

30–300

Specifies the number of seconds between Embedded Web Server refreshes

Note: 120 seconds is the factory default setting.

Contact Name

Specifies a contact name for the printer

Note: The contact name will be stored on the Embedded Web Server.

Location

Specifies the location of the printer

Note: The location will be stored on the Embedded Web Server.

Alarms

Alarm Control

Cartridge Alarm

Staple Alarm

Sets an alarm to sound when the printer requires operator intervention

Available selections for each alarm type are:

Off

Single

Continuous

Notes:

  • Single is the factory default setting for Alarm Control. Single sounds three quick beeps.
  • Off is the factory default setting for Toner Alarm and Staple Alarm. Off means no alarm will sound.
  • Continuous repeats three beeps every 10 seconds.
  • Staple Alarm is available only when the finisher is installed.
Timeouts

Job Hold Timeout

Disabled

5–255

Sets the amount of time the printer waits for user intervention before it holds jobs that require unavailable resources and continues to print other jobs in the print queue

Notes:

  • 30 seconds is the factory default setting.
  • This menu item appears only when a printer hard disk is installed.
Timeouts

Standby Mode

Disabled

2–240

Specifies the number of minutes of inactivity before the system enters a lower power state

Note: 15 minutes is the factory default setting.

Timeouts

Power Saver Mode

Disabled

2–240

Specifies the number of minutes of inactivity before some systems begin entering a minimum power state.

Notes:

  • 60 minutes is the factory default setting.
  • Power Saver does not interact with Standby Mode.
Timeouts

Screen Timeout

15–300

Sets the amount of time in seconds the printer waits before returning the printer display to a Ready state

Note: 30 seconds is the factory default setting.

Timeouts

Print Timeout

Disabled

1–255

Sets the amount of time in seconds the printer waits to receive an end-of-job message before canceling the remainder of the print job

Notes:

  • 90 seconds is the factory default setting.
  • When the timer expires, any partially printed page still in the printer is printed, and then the printer checks to see if any new print jobs are waiting.
  • Print Timeout is available only when using PCL or PPDS emulation. This setting has no effect on PostScript emulation print jobs.
Timeouts

Wait Timeout

Disabled

15–65535

Sets the amount of time in seconds the printer waits for additional data before canceling a print job

Notes:

  • 40 seconds is the factory default setting.
  • Wait Timeout is available only when the printer is using PostScript emulation. This setting has no effect on PCL or PPDS emulation print jobs.
Print Recovery

Auto Continue

Disabled

5–255

Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period

Notes:

  • Disabled is the factory default setting.
  • 5–255 is a range of time in seconds.
Print Recovery

Jam Recovery

On

Off

Auto

Specifies whether the printer reprints jammed pages

Notes:

  • Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks.
  • On sets the printer to always reprint jammed pages.
  • Off sets the printer to never reprint jammed pages.
Print Recovery

Page Protect

On

Off

Lets the printer successfully print a page that may not have printed otherwise

Notes:

  • Off is the factory default setting. Off prints a partial page when there is not enough memory to print the whole page.
  • On sets the printer to process the whole page so that the entire page prints.
Factory Defaults

Do Not Restore

Restore Now

Returns the printer settings to the factory default settings

Notes:

  • Do Not Restore is the factory default setting. Do Not Restore keeps the user-defined settings.
  • Restore returns all printer settings to the factory default settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.

Copy Settings menu

Menu item

Description

Content

Text/Photo

Photograph

Printed Image

Text

Specifies the type of content contained in the copy job

Notes:

  • Text/Photo is the factory default setting. Text/Photo is used when the original documents are a mixture of text and graphics or pictures.
  • Photograph tells the scanner to pay extra attention to graphics and pictures. This setting increases the time it takes to scan, but emphasizes a reproduction of the full dynamic range of tones in the original document. This increases the amount of information saved.
  • Printed Image is used when jobs are composed primarily of images. Printed Image converts the images to halftone. Halftoning makes a grayscale or color image printable by transforming it to a pattern of small spots with a limited number of colors.
  • Text emphasizes sharp, black, high-resolution text against a clean, white background.
Sides (Duplex)

1 sided to 1 sided

1 sided to 2 sided

2 sided to 1 sided

2 sided to 2 sided

Specifies whether an original document is duplex (two-sided) or simplex (one-sided), and then specifies whether the copy should be duplex or simplex

Notes:

  • 1 sided to 1 sided—The original page has printing on one side. The copied page will have printing on one side.
  • 1 sided to 2 sided—The original page has printing on one side. The copied page will have printing on both sides. For example, if the original is six sheets, the copy is three sheets with printing on both sides.
  • 2 sided to 1 sided—The original page has printing on both sides. The copied page will have printing on only one side. For example, if the original draft is three sheets of paper with an image on each side of each sheet, then the copy is six sheets with only one image on one side of each sheet.
  • 2 sided to 2 sided—The original page has printing on both sides. The copy mimics the original exactly.
Paper Saver

Off

2 on 1 Portrait

2 on 1 Landscape

4 on 1 Portrait

4 on 1 Landscape

Sets two or four sheets of an original document together on the same page

Note: Off is the factory default setting.

Print Page Borders

On

Off

Specifies whether a border is printed around the edge of the page at the margins

Note: On is the factory default setting.

Collate

On

Off

Keeps the pages of a print job stacked in sequence when making multiple copies of the job

Note: On is the factory default setting.

Staple

On

Off

Enables stapling

Note: Off is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Specifies the paper size of the original document

Copy To Source

Tray <x>

Single Sheet Feeder

Multi Sheet Feeder

Auto Size Match

Specifies the paper source for copy jobs

Note: Tray 1 is the factory default setting.

Transparency Separators

On

Off

Places a sheet of paper between transparencies

Note: On is the factory default setting.

Separator Sheets

None

Between Copies

Between Jobs

Between Pages

Places a sheet of paper between pages, copies, or jobs based on the value selected

Note: None is the factory default setting.

Separator Source

Tray <x>

Manual Feeder

Envelope Feeder

Specifies a paper source

Darkness

1–9

Specifies the level of darkness for the copy job

Output Bin

Standard Bin

Bin <x>

Specifies which output bin receives the copy after it is printed

Number of Copies

Specifies the number of copies for the copy job

Header/Footer

Top left

Top left

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information for the top left of the page

Notes:

  • Off is the factory default setting for Top left.
  • “All pages” is the factory default setting for Print on.
Header/Footer

Top middle

Top middle

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information for the middle of the page

Notes:

  • Off is the factory default setting for Top middle.
  • “All pages” is the factory default setting for Print on.
Header/Footer

Top right

Top right

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information for the top right of the page

Notes:

  • Off is the factory default setting for Top right.
  • “All pages” is the factory default setting for Print on.
Header/Footer

Bottom left

Bottom left

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information for the bottom left of the page

Notes:

  • Off is the factory default setting for Bottom left.
  • “All pages” is the factory default setting for Print on.
Header/Footer

Bottom middle

Bottom middle

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information for the bottom middle of the page

Notes:

  • Off is the factory default setting for Bottom middle.
  • “All pages” is the factory default setting for Print on.
Header/Footer

Bottom right

Bottom right

Off

Date/Time

Page number

Bates number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information for the bottom right of the page

Notes:

  • Off is the factory default setting for Bottom right.
  • “All pages” is the factory default setting for Print on.
Overlay

Off

Confidential

Copy

Draft

Urgent

Custom

Specifies overlay text that is printed on each page of the copy job

Note: Off is the factory default setting.

Custom Overlay

Specifies custom overlay text

Allow priority copies

On

Off

Allows interruption of a print job to copy a page or document

Note: On is the factory default setting.

Custom Job scanning

On

Off

Lets you copy in a single copy job a document that contains mixed paper sizes

Allow Save as Shortcut

On

Off

Lets you save custom copy settings as shortcuts

Note: On is the factory default setting.

Background Removal

-4 to +4

Adjusts the amount of background visible on a copy

Auto Center

On

Off

Lets you automatically center the copy on the page

Note: Off is the factory default setting.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop during copies, and how much to increase or decrease the dropout

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specifies the contrast used for the copy job

Note: Best for content is the factory default setting.

Mirror Image

On

Off

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

On

Off

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

0–4

Adjusts the amount of shadow detail visible on a copy

Note: 0 is the factory default setting.

Scan edge to edge

On

Off

Specifies if the original document is scanned edge-to-edge prior to copying

Note: Off is the factory default setting.

Sharpness

0–5

Adjusts the amount of sharpness on a copy

Note: 3 is the factory default setting.

Sample Copy

On

Off

Creates a sample copy of the original document

Note: Off is the factory default setting.


Fax Settings menu

Fax Mode (Analog Fax Setup) menu

Analog Fax Setup mode sends the fax job by way of a telephone line.

General Fax Settings

Menu item

Description

Fax Cover Page

Fax Cover Page

Off by default

On by default

Never Use

Always Use

Include To field

On

Off

Include From field

On

Off

From

Include Message field

On

Off

Message

Include Logo

On

Off

Include Footer <x>

Footer <x>

Configures the fax cover page

Note: Off is the factory default setting for all Fax Cover Page options.

Station Name

Specifies the name of the fax within the printer

Station Number

Specifies a number associated with the fax

Station ID

Station Name

Station Number

Specifies how the fax is identified

Enable Manual Fax

On

Off

Sets the printer to fax manually only, which requires a line splitter and a telephone hand set

Notes:

  • Use a regular telephone to answer an incoming fax job and to dial a fax number.
  • Touch # 0 on the numeric keypad to go directly to the Manual Fax function.
Memory Use

All receive

Mostly receive

Equal

Mostly sent

All send

Defines the allocation of non-volatile memory between sending and receiving fax jobs

Notes:

  • “All receive” specifies that all the memory is set to receive fax jobs.
  • “Mostly receive” specifies that most of the memory is set to receive fax jobs.
  • Equal is the factory default setting. Equal splits the memory for sending and receiving fax jobs into equal amounts.
  • “Mostly sent” specifies that most of the memory is set to send fax jobs.
  • “All send” specifies that all the memory is set to send fax jobs.
Cancel Faxes

Allow

Don't Allow

Specifies whether the printer may cancel fax jobs

Note: If Cancel Faxes is not enabled, it will not appear as an option.

Caller ID

FSK

DTMF

Specifies type of caller ID being used

Note: FSK is the factory default setting.

Fax number masking

Off

From left

From right

Specifies the direction from which digits are masked in an outgoing fax number

Note: The number of characters masked is determined by the “Digits to mask” setting.

Digits to mask

0–58

Specifies the number of digits to mask in an outgoing fax number


Fax Send Settings

Menu item

Description

Resolution

Standard

Fine

Super Fine

Ultra Fine

Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality, but it increases the fax transmission time for outgoing faxes.

Note: Standard is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on the page

Notes:

  • Off is the factory default setting.
  • Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).
  • Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).
Content

Text

Text/Photo

Photograph

Specifies the type of content that will be scanned to fax

Notes:

  • Text is used when the document is mostly text.
  • Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.
  • Photograph is used when the document is a high-quality photograph or inkjet print.
Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Dial Prefix

A numeric entry field is provided to enter numbers

Dialing Prefix Rules

Prefix Rule <x>

Establishes a dialing prefix rule

Automatic Redial

0–9

Specifies the number of times the printer tries to send the fax to a specified number

Note: 5 is the factory default setting.

Redial Frequency

1–200

Specifies the number of minutes between redials

Behind a PABX

Off

On

Enables switchboard blind dialing without a dial tone

Enable ECM

On

Off

Enables Error Correction Mode for fax jobs

Enable Fax Scans

On

Off

Lets you send faxes by scanning at the printer

Driver to fax

On

Off

Allows driver to fax jobs to be sent by the printer

Allow Save as Shortcut

On

Off

Lets you save fax numbers as shortcuts in the printer

Dial Mode

Tone

Pulse

Specifies the dialing sound, either as a tone or a pulse.

Max Speed

2400

4800

9600

14400

33600

Specifies the maximum speed in baud at which faxes are sent

Custom Job scanning

On

Off

Lets you scan a document that contains mixed paper sizes into a single file

Scan Preview

On

Off

Specifies whether a preview will appear on the display for scan jobs

Background Removal

-4 to +4

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Auto Center

On

Off

Lets you automatically center the fax on the page

Note: Off is the factory default setting.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop during faxing, and how much to increase or decrease the dropout

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

Best for content

0–5

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Mirror Image

On

Off

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

On

Off

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

0–4

Adjusts the amount of shadow detail visible on a fax

Note: 0 is the factory default setting.

Scan edge to edge

On

Off

Specifies if the original document is scanned edge-to-edge prior to faxing

Note: Off is the factory default setting.

Sharpness

0–5

Adjusts the amount of sharpness on a fax

Note: 3 is the factory default setting.

Enable Color Fax Scans

On by default

Never use

Always use

Off by default

Enables color faxing

Note: “Off by default” is the factory default setting.

Auto Convert Color Faxes to Mono Faxes

On

Off

Converts all outgoing faxes to black and white

Note: On is the factory default setting.


Fax Receive Settings

Menu item

Description

Enable Fax Receive

On

Off

Allows fax jobs to be received by the printer

Note: On is the factory default setting.

Rings to Answer

1–25

Specifies the number of rings before answering an incoming fax job

Note: 1 is the factory default setting.

Auto Reduction

On

Off

Scales an incoming fax job so it fits the size of the paper loaded in the designated fax source

Note: On is the factory default setting.

Paper Source

Auto

Tray <x>

Multi-Purpose Feeder

Specifies the paper source selected to supply paper for the printer to print an incoming fax

Output Bin

Standard Bin

Bin 1<x>

Specifies an output bin for received faxes

Note: Bin 1 is available only when the finisher is installed.

Sides (Duplex)

On

Off

Enables duplex printing (two-sided printing) for incoming fax jobs

Fax Footer

On

Off

Prints the transmission information at the bottom of each page from a received fax

Note: On is the factory default setting.

Max Speed

2400

4800

9600

14400

33600

Specifies the maximum speed in baud at which faxes are received

Fax Forwarding

Forward

Print

Print and Forward

Enables forwarding of received faxes to another recipient

Forward to

Fax

E-mail

FTP

LDSS

eSF

Specifies the type of recipient to which faxes will be forwarded

Note: This item is available only from the printer Embedded Web Server.

Forward to Shortcut

Lets you enter the shortcut number which matches the recipient type (Fax, E-mail, FPT, LDSS, or eSF)

Block No Name Fax

On

Off

Enables blocking of incoming faxes sent from devices with no station ID specified

Banned Fax List

Enables the list of banned fax numbers stored in the printer

Holding Faxes

Held Fax Mode

Off

Always On

Manual

Scheduled

Fax Holding Schedule

Enables fax holding all of the time or according to a set schedule

Note: Off is the factory default setting.

Staple

On

Off

Specifies the default staple setting for the attached finisher

Note: Only the settings associated with the installed finisher appear.


Fax Log Settings

Menu item

Description

Transmission Log

Print log

Do not print log

Print only for error

Enables printing of a transmission log after each fax job

Receive Error Log

Print Never

Print on Error

Enables printing of a receive error log following a receive error

Auto Print Logs

On

Off

Enables automatic printing of fax logs

Note: Logs print after every 200 jobs.

Log Paper Source

Tray <x>

Manual Feeder

Selects the source of the paper used for printing logs

Logs Display

Remote Station Name

Dialed Number

Specifies whether printed logs display the dialed number or the station name returned

Enable Job Log

On

Off

Enables access to the Fax Job log

Enable Call Log

On

Off

Enables access to the Fax Call log

Log Output Bin

Standard Bin

Bin <x>

Specifies the output bin where fax logs are printed


Speaker Settings

Menu item

Description

Speaker Mode

Always Off

On until Connected

Always On

Notes:

  • Always Off turns the speaker off.
  • On until Connected is the factory default setting. The speaker is on and issues a noise until the fax connection is made.
  • Always On turns the speaker on.
Speaker Volume

High

Low

Controls the volume setting

Note: High is the factory default setting.

Ringer Volume

On

Off

Controls the fax speaker ringer volume

Note: On is the factory default setting.


Distinctive Rings

Menu item

Description

Single Ring

On

Off

Answers calls with a one-ring pattern

Note: On is the factory default setting.

Double Ring

On

Off

Answers calls with a double-ring pattern

Note: On is the factory default setting.

Triple Ring

On

Off

Answers calls with a triple-ring pattern

Note: On is the factory default setting.


Fax Mode (Fax Server Setup) menu

Fax Server mode sends the fax job to a fax server for transmission.

Fax Server Setup

Menu item

Description

To Format
Reply Address
Subject
Message

Lets you enter the information using the virtual keyboard on the printer touch screen

Primary SMTP Gateway

Specifies SMTP server port information

Note: 25 is the default SMTP gateway port.

Secondary SMTP Gateway

Specifies SMTP server port information

Note: 25 is the default SMTP gateway port.

Image Format

PDF (.pdf)

XPS (.xps)

TIFF (.tif)

Specifies the image type for scan to fax

Content

Text

Text/Photo

Photograph

Specifies the type of content that will be scanned to fax

Notes:

  • Text is used when the document is mostly text.
  • Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.
  • Photograph is used when the document is a high-quality photograph or inkjet print.
Fax Resolution

Standard

Fine

Super Fine

Ultra Fine

Specifies the resolution level for scan to fax

Darkness

1–9

Lightens or darkens the output

Note: 5 factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu item applies to all scan functions.
Enable Analog Receive

On

Off

Enables analog fax receive

Note: Off is the factory default setting.


E-mail Settings menu

Menu item

Description

E-mail Server Setup

Subject

Message

Specifies e-mail server information

Note: The message box has a limitation of 512 characters.

E-mail Server Setup

Send me a copy

Never appears

On by default

Off by default

Always On

Sends a copy of the e-mail back to the creator of the e-mail

E-mail Server Setup

Max e-mail size

0–65535 KB

Specifies the maximum e-mail size in kilobytes

Note: E-mail above the specified size is not sent.

E-mail Server Setup

Size Error Message

Sends a message when an e-mail is greater than the configured size limit

E-mail Server Setup

Limit destinations

Sends an e-mail only when the address contains the domain name, such as a company domain name

Notes:

  • E-mail can only be sent to the specified domain.
  • The limit is one domain.
E-mail Server Setup

Web Link Setup

Server

Login

Password

Path

Base file name

Web Link

Defines the path name

Note: Defines the path. For example: /directory/path

The following characters or symbols are invalid entries for a path name: * : ? < > |.

Format

PDF (.pdf)

Secure PDF

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specifies the format of the file

PDF Version

1.2–1.6

Sets the version of the PDF file that will be scanned to e-mail

Note: 1.5 is the factory default setting.

Content

Text/Photo

Photograph

Text

Specifies the type of content that will be scanned to e-mail

Notes:

  • Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.
  • Photograph is used when the document is a high-quality photograph or inkjet print.
  • Text is used when the document is mostly text.
Color

Gray

Color

Specifies whether a job prints in grayscale or color

Note: Gray is the factory default setting.

Resolution

75

150

200

300

400

600

Specifies how many dots per inch are scanned

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on the page

Notes:

  • Off is the factory default setting.
  • Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).
  • Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).
JPEG Quality

Best for content

5–90

Sets the quality of a JPEG photo image in relation to file size and the quality of the image

Notes:

  • “Best for content” is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
  • This menu item applies to all scan functions.
E-mail images sent as

Attachment

Web Link

Specifies how the images will be sent

Note: Attachment is the factory default setting.

Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu item applies to all scan functions.
Transmission Log

Print log

Do not print log

Print only for error

Specifies whether the transmission log prints

Note: “Print log” is the factory default setting.

Log Paper Source

Tray <x>

Manual Feeder

Manual Env

MP Feeder

Specifies a paper source for printing e-mail logs

Note: Tray 1 is the factory default setting.

Log Output Bin

Standard Bin

Bin <x>

Specifies an output bin for the printed e-mail log

E-mail Bit Depth

8 bit

1 bit

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off.

Note: 8 bit is the factory default setting.

Custom Job scanning

On

Off

Lets you copy a document that contains mixed paper sizes into a single job

Scan Preview

On

Off

Specifies whether a preview will appear on the display for scan jobs

Note: Off is the factory default setting.

Allow Save as Shortcut

On

Off

Lets you save e-mail addresses as shortcuts

Notes:

  • Off is the factory default setting.
  • When set to Off, the Save as Shortcut button does not appear on the E-mail Destination screen.
Background Removal

-4 to +4

Adjusts the amount of background visible on a scanned image

Note: 0 is the factory default setting.

Auto Center

On

Off

Lets you automatically center the copy on the page

Note: Off is the factory default setting.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop during scanning, and how much to increase or decrease the dropout

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Mirror Image

On

Off

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

On

Off

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

0–4

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

Scan edge to edge

On

Off

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

0–5

Adjusts the amount of sharpness on a scanned image

Note: 3 is the factory default setting.

Use cc:/bcc:

On

Off

Enables the use of the cc: and bcc: fields

Note: Off is the factory default setting.


FTP Settings menu

Menu item

Description

Format

PDF (.pdf)

Secure PDF

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specifies the format of the FTP file

Note: PDF (.pdf) is the factory default setting.

PDF Version

1.2–1.6

Sets the version level of the PDF file for FTP

Note: 1.5 is the factory default setting.

Content

Text/Photo

Photograph

Text

Specifies the type of content that will be scanned to FTP

Notes:

  • Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.
  • Photograph is used when the document is a high-quality photograph or inkjet print
  • Text is used when the document is mostly text.
Color

Gray

Color

Specifies whether a job prints in grayscale or color

Note: Gray is the factory default setting.

Resolution

75

150

200

300

400

600

Specifies how many dots per inch are scanned

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on the page

Notes:

  • Off is the factory default setting.
  • Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).
  • Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).
JPEG Quality

Best for content

5–90

Sets the quality of a JPEG photo image in relation to file size and the quality of the image

Notes:

  • “Best for content” is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
  • This menu item applies to all scan functions.
Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu item applies to all scan functions.
Transmission Log

Print log

Do not print log

Print only for error

Specifies whether the transmission log prints

Note: “Print log” is the factory default setting.

Log Paper Source

Tray <x>

Manual Feeder

Manual Env

MP Feeder

Specifies a paper source for FTP logs

Note: Tray 1 is the factory default setting.

Log Output Bin

Standard Bin

Bin <x>

Specifies an output bin for the FTP log

FTP bit Depth

8 bit

1 bit

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off

Note: 8 bit is the factory default setting.

Base File Name

Lets you enter a base file name

Custom Job Scanning

On

Off

Lets you copy a document that contains mixed paper sizes into a single job

Scan Preview

On

Off

Specifies whether a preview will appear on the display for scan jobs

Note: Off is the factory default setting.

Allow Save as Shortcut

On

Off

Enables shortcut creation for FTP addresses

Note: On is the factory default setting.

Background Removal

-4 to +4

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Auto Center

On

Off

Lets you automatically center the copy on the page

Note: Off is the factory default setting.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop during scanning, and how much to increase or decrease the dropout

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Mirror Image

On

Off

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

On

Off

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

0–4

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

Scan edge to edge

On

Off

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

0–5

Adjusts the amount of sharpness on a scanned image

Note: 3 is the factory default setting.


Flash Drive menu

Scan Settings

Menu item

Description

Format

PDF (.pdf)

Secure PDF

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specifies the format of the file

PDF Version

1.2–1.6

Sets the version of the PDF file that will be scanned to USB

Note: 1.5 is the factory default setting.

Content

Text/Photo

Photograph

Text

Specifies the type of content that will be scanned to USB

Notes:

  • Text/Photo is the factory default setting. Text/Photo is used when the documents are mostly text or line art.
  • Photograph is used when the document is a high-quality photograph or inkjet print
  • Text is used when the document is mostly text.
Color

Gray

Color

Specifies whether job prints in grayscale or color

Note: Gray is the factory default setting.

Resolution

75

150

200

300

400

600

Specifies how many dots per inch are scanned

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size <x>

A4

A5

Oficio (Mexico)

A6

JIS B5

Book Original

Auto Size Sense

Mixed Letter/Legal

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on the page

Notes:

  • Off is the factory default setting.
  • Long edge assumes binding along the long edge of the page (left edge for portrait orientation and top edge for landscape orientation).
  • Short edge assumes binding along the short edge of the page (top edge for portrait orientation and left edge for landscape orientation).
Photo JPEG Quality

5–90

Sets the quality of a JPEG photo image in relation to file size and the quality of the image

Notes:

  • 50 is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
  • This menu item applies to all scan functions.
JPEG Quality

Best for content

5–90

Sets the quality of a JPEG text or text/photo image in relation to file size and the quality of the image.

Notes:

  • “Best for content” is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
  • This menu item applies to Text, Text/Photo, and all scan functions.
Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to USB job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu item applies to all scan functions.
Scan bit Depth

8 bit

1 bit

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off

Note: 8 bit is the factory default setting.

Base File Name

Lets you enter a base file name

Custom Job scanning

Off

On

Lets you copy a document that contains mixed paper sizes into a single job

Scan Preview

On

Off

Specifies whether a preview will appear on the display for scan jobs

Note: Off is the factory default setting.

Background Removal

-4 to +4

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Auto Center

On

Off

Lets you automatically center the copy on the page

Note: Off is the factory default setting.

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop during scanning, and how much to increase or decrease the dropout

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specifies the contrast of the output

Note: “Best for content” is the factory default setting.

Mirror Image

On

Off

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

On

Off

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

0–4

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

Scan edge to edge

On

Off

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

0–5

Adjusts the amount of sharpness on a scanned image

Note: 3 is the factory default setting.


Print Settings

Menu item

Description

Copies

Specifies the number of copies to print

Paper Source

Tray <x>

MP Feeder

Manual Paper

Manual Envelope

Specifies the paper source selected to supply paper for the printer to print from the flash drive

Collate

Off (1,1,1,2,2,2)

On (1,2,1,2,1,2)

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

  • Off is the factory default setting. No pages will be collated.
  • The On setting stacks the print job sequentially.
Sides (Duplex)

On

Off

Enables duplex printing (two-sided printing)

Staple

On

Off

Enables stapling

Note: Off is the factory default setting.

Duplex Binding

Long Edge

Short Edge

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

  • Long Edge is the factory default setting.
  • Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages.
  • Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages.
Orientation

Auto

Portrait

Landscape

Specifies the orientation of the print job

Note: Auto is the factory default setting.

N-up (pages/side)

Off

2 Up

3 Up

4 Up

6 Up

9 Up

12 Up

16 Up

Specifies that multiple-page images be printed on one side of a sheet of paper.

This is also referred to as Paper Saver.

Notes:

  • Off is the factory default setting.
  • The number selected is the number of page images that will print per side.
N-up Border

None

Solid

Prints a border around each page image when using N-up

Note: None is the factory default setting.

N-up Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specifies the positioning of multiple-page images when using N-up

Notes:

  • Horizontal is the factory default setting.
  • Positioning depends on the number of images and whether the images are in portrait or landscape orientation.
Separator Sheets

None

Between Copies

Between Jobs

Between Pages

Places a sheet of paper between pages, copies, or jobs based on the value selected

Note: None is the factory default setting.

Separator Source

Tray <x>

Manual Feeder

Envelope Feeder

Specifies a paper source

Blank Pages

Do Not Print

Print

Specifies whether blank pages are inserted in a print job

Note: Do Not Print is the factory default setting.


Print Settings

Setup menu

Menu item

Description

Printer Language

PCL Emulation

PS Emulation

Sets the default printer language

Notes:

  • PCL emulation uses a PCL interpreter for processing print jobs. PostScript emulation uses a PS interpreter for processing print jobs.
  • PCL is the factory default printer language.
  • Setting a printer language as the default does not prevent a software program from sending print jobs that use another printer language.
Job Waiting

On

Off

Specifies that print jobs be removed from the print queue if they require unavailable printer options or custom settings. They are stored in a separate print queue, so other jobs print normally. When the missing information and/or options are obtained, the stored jobs print.

Notes:

  • Off is the factory default setting.
  • This menu appears only if a non-Read Only printer hard disk is installed. This requirement ensures that stored jobs are not deleted if the printer loses power.
Print Area

Normal

Whole Page

Sets the logical and physical printable area

Notes:

  • This menu does not appear if Edge to Edge is enabled in the printer Setup menu.
  • Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image at the boundary.
  • The Whole Page setting allows the image to be moved into the non-printable area defined by the Normal setting, but the printer will clip the image at the Normal setting boundary.
  • The Whole Page setting only affects pages printed using a PCL 5e interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreter.
Download Target

RAM

Flash

Disk

Sets the storage location for downloads

Notes:

  • RAM is the factory default setting.
  • Storing downloads in flash memory or on a printer hard disk places them in permanent storage. Downloads remain in flash memory or on the printer hard disk even when the printer is turned off.
  • Storing downloads in RAM is temporary.
  • This menu appears only if a flash and/or disk option is installed.
Job Accounting

On

Off

Specifies whether the printer stores statistical information about the most recent print jobs on the hard disk

Notes:

  • Off is the factory default setting. Off means the printer does not store job statistics.
  • The statistics include a record of print errors, the print time, the job size in bytes, the requested paper size and type, the total number of printed pages, and the total number of copies requested.
  • Job Accounting is available only when a printer hard disk is installed and working properly. It should not be Read/Write or Write protected. Job Buffer Size should not be set to 100%.
  • Changing this setting from the printer control panel and then exiting the menus causes the printer to reset. The menu selection is updated.
Resource Save

On

Off

Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a job that requires more memory than is available

Notes:

  • Off is the factory default setting. Off sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs.
  • The On setting retains the downloads during language changes and printer resets. If the printer runs out of memory, 38 Memory Full appears, and downloads are not deleted.
Print All Order

Alphabetically

Newest First

Oldest First

Specifies the order in which held and confidential jobs are printed when Print All is selected

Notes:

  • Alphabetically is the factory default setting.
  • Print jobs always appear in alphabetical order on the printer control panel.

Finishing menu

Menu item

Description

Sides (Duplex)

2 sided

1 sided

Specifies whether duplex (2-sided) printing is set as the default for all print jobs

Notes:

  • 1 sided is the factory default setting.
  • To set 2-sided printing from the software program: for Windows users, click File  > Print, and then click Properties, Preferences, Options, or Setup; for Macintosh users, choose File > Print, and then adjust the settings from the Print dialog and pop-up menus.
Duplex Binding

Long Edge

Short Edge

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

  • Long Edge is the factory default setting.
  • Long Edge specifies that binding be placed on the left edge of portrait pages and the top edge of landscape pages.
  • Short Edge specifies that binding be placed on the top edge of portrait pages and the left edge of landscape pages.
Copies

1–999

Specifies a default number of copies for each print job

Note: 1 is the factory default setting.

Blank Pages

Do Not Print

Print

Specifies whether blank pages are inserted in a print job

Note: Do Not Print is the factory default setting.

Collate

Off (1,1,1,2,2,2)

On (1,2,1,2,1,2)

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

  • Off is the factory default setting. No pages will be collated.
  • The On setting stacks the print job sequentially.
  • Both settings print the entire job the number of times specified by the Copies menu setting.
Separator Sheets

None

Between Copies

Between Jobs

Between Pages

Specifies whether blank separator sheets are inserted

Notes:

  • None is the factory default setting.
  • Between Copies inserts a blank sheet between each copy of a print job if Collation is set to On. If Collation is set to Off, a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.
  • Between Jobs inserts a blank sheet between print jobs.
  • Between Pages inserts a blank sheet between each page of the print job. This setting is useful when printing transparencies or inserting blank pages in a document for notes.
Separator Source

Tray <x>

Multi-Purpose Feeder

Envelope Feeder

Specifies the paper source for separator sheets

Notes:

  • Tray 1 (standard tray) is the factory default setting.
  • From the Paper menu, Configure MP must be set to Cassette in order for Multi-Purpose Feeder to appear as a menu setting.
N-up (pages-side)

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

Specifies that multiple-page images be printed on one side of a sheet of paper

Notes:

  • Off is the factory default setting.
  • The number selected is the number of page images that will print per side.
N-up Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specifies the positioning of multiple-page images when using N-up (pages-sides)

Notes:

  • Horizontal is the factory default setting.
  • Positioning depends on the number of images and whether the images are in portrait or landscape orientation.
Orientation

Auto

Landscape

Portrait

Specifies the orientation of a multiple-page sheet

Note: Auto is the factory default setting. The printer chooses between portrait and landscape.

N-up Border

None

Solid

Prints a border around each page image when using N-up (pages-sides)

Note: None is the factory default setting.

Staple Job

Off

On

Specifies whether print jobs are stapled

Notes:

  • This menu item is available only when the StapleSmart Finisher is installed.
  • Off is the factory default setting. Print jobs are not stapled.
  • Envelopes are not stapled.
Offset Pages

Off

Between Jobs

Between Copies

Stacks copies or print jobs into staggered sets in an output bin

Notes:

  • This menu item appears only when the StapleSmart Finisher is installed.
  • Off is the factory default setting. No pages are offset during the print job.
  • Between Jobs offsets each print job.
  • Between Copies offsets each copy of a print job.

Quality menu

Menu item

Description

Print Resolution

300 dpi

600 dpi

1200 dpi

1200 Image Q

2400 Image Q

Specifies the printed output resolution

Note: 600 dpi is the factory default setting. The printer driver default is 1200 IQ.

Pixel Boost

Off

Fonts

Horizontally

Vertically

Both Directions

Enhances the printed quality of small fonts and graphics

Notes:

  • Off is the factory default setting.
  • Fonts applies this setting only to text.
  • Horizontally darkens horizontal lines of text and images.
  • Vertically darkens vertical lines of text and images.
  • Both Directions darkens horizontal and vertical lines on text and images.
Toner Darkness

1–10

Lightens or darkens the printed output

Notes:

  • 8 is the factory default setting.
  • Selecting a smaller number can help conserve toner.
Enhance Fine Lines

On

Off

Enables a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts

Notes:

  • Off is the factory default setting.
  • To set Enhance Fine Lines using the Embedded Web Server, type the network printer IP address in a browser window.
Gray Correction

Auto

Off

Adjusts the gray value of printed output

Note: Auto is the factory default setting.

Brightness

-6 to +6

Adjusts or darkens printed output and conserves toner

Notes:

  • 0 is the factory default setting.
  • A negative value will darken text, images, and graphics. A positive value will lighten them and conserve toner.
Contrast

0–5

Adjusts the degree of difference between levels of gray in printed output

Notes:

  • 0 is the factory default setting.
  • Higher settings show more difference between levels of gray.

Utilities menu

Menu item

Description

Remove Held Jobs

Confidential

Held

Not Restored

All

Removes confidential and held jobs from the printer hard disk

Notes:

  • Selecting a setting affects only print jobs that are resident in the printer. Bookmarks, jobs on flash drives, and other types of held jobs are not affected.
  • Selecting Not Restored removes all Print and Hold jobs that were not restored from the disk.
Format Flash

Yes

No

Formats the flash memory. Flash memory refers to the memory added by installing a flash memory option card in the printer.

Warning—Potential Damage: Do not turn off the printer while the flash memory is formatting.

Notes:

  • A flash memory option card must be installed in the printer and operating properly for this menu item to be available. The flash memory option card must not be Read/Write or Write protected.
  • Selecting Yes deletes all data stored in flash memory.
  • No cancels the format request.
Delete Downloads on Disk

Delete Now

Do Not Delete

Removes downloads from the printer hard disk, including all held Jobs, buffered jobs, and parked jobs. Job accounting information is not affected.

Note: Delete Now is the default setting.

Job Acct Stat

Print

Clear

Prints a list of all stored job statistics or deletes the information from the printer hard disk

Notes:

  • A printer hard disk must be installed in the printer and operating properly for this menu item to be available.
  • Selecting Print prints a list of statistics.
  • Clear deletes all job statistics stored on the printer hard disk.
  • The Clear selection will not appear if Job Accounting is set to MarkTrackTM using NPA.
Hex Trace

Activate

Assists in isolating the source of a print job problem

Notes:

  • When Activate is selected, all data sent to the printer is printed in hexadecimal and character representation and control codes are not executed.
  • To exit or deactivate Hex Trace, turn the printer off or reset the printer.
Coverage Estimator

Off

On

Provides an estimate of the percentage coverage of black on a page. The estimate is printed on a separate page at the end of each print job.

Note: Off is the factory default setting.

LCD Contrast

1–10

Adjusts the contrast lighting of the display

Notes:

  • 5 is the factory default setting.
  • A higher setting makes the display appear lighter.
  • A lower setting makes the display appear darker.
LCD Brightness

1–10

Adjusts the brightness of the backlight on the display

Notes:

  • 5 is the factory default setting.
  • A higher setting makes the display appear lighter.
  • A lower setting makes the display appear darker.

PDF menu

Menu item

Description

Scale to Fit

Yes

No

Scales page content to fit the selected paper size

Note: No is the factory default setting.

Annotations

Do Not Print

Print

Prints annotations in a PDF

Note: Do Not Print is the factory default setting.


PostScript menu

Menu item

Description

Print PS Error

On

Off

Prints a page containing the PostScript error

Note: Off is the factory default setting.

Font Priority

Resident

Flash/Disk

Establishes the font search order

Notes:

  • Resident is the factory default setting.
  • A formatted flash memory option card or printer hard disk must be installed in the printer and operating properly for this menu item to be available.
  • The flash memory option or printer hard disk cannot be Read/Write, Write, or password protected.
  • Job Buffer Size must not be set to 100%.

PCL Emul menu

Menu item

Description

Font Source

Resident

Disk

Download

Flash

All

Specifies the set of fonts used by the Font Name menu item

Notes:

  • Resident is the factory default setting. It shows the factory default set of fonts downloaded into printer RAM.
  • Flash and Disk settings appear only if applicable and show all fonts resident in that option.
  • Flash and Disk options must be properly formatted and cannot be Read/Write, Write, or password protected.
  • Download appears only if applicable and shows all the fonts downloaded into printer RAM.
  • All shows all fonts available to any option.
Font Name

<list of available fonts>

Identifies a specific font and the option where it is stored

Notes:

  • Courier 10 is the factory default setting.
  • The font source abbreviation is R for Resident, F for Flash, K for Disk, and D for download.
Symbol Set

10U PC-8

12U PC-850

Specifies the symbol set for each font name

Notes:

  • 10U PC-8 is the US factory default setting.
  • 12U PC-850 is the international factory default setting.
  • A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.
PCL Emulation Settings

Pitch

0.08–100

Specifies the font pitch for scalable monospaced fonts

Notes:

  • 10 is the factory default setting.
  • Pitch refers to the number of fixed-space characters per inch (cpi).
  • Pitch can be increased or decreased in 0.01-cpi increments.
  • For nonscalable monospaced fonts, the pitch appears on the display but cannot be changed.
PCL Emulation Settings

Orientation

Portrait

Landscape

Specifies the orientation of text and graphics on the page

Notes:

  • Portrait is the factory default setting.
  • Portrait prints text and graphics parallel to the short edge of the page.
  • Landscape prints text and graphics parallel to the long edge of the page.
PCL Emulation Settings

Lines per Page

1–255

Specifies the number of lines that print on each page

Notes:

  • 60 is the US factory default setting. 64 is the international default setting.
  • The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.
PCL Emulation Settings

A4 Width

198 mm

203 mm

Sets the printer to print on A4-size paper

Notes:

  • 198 mm is the factory default setting.
  • The 203-mm setting sets the width of the page to allow the printing of eighty 10-pitch characters.
PCL Emulation Settings

Auto CR after LF

On

Off

Specifies whether the printer automatically performs a carriage return after a line feed control command

Note: Off is the factory default setting.

PCL Emulation Settings

Auto LF after CR

On

Off

Specifies whether the printer automatically performs a line feed after a carriage return control command

Note: Off is the factory default setting.

Tray Renumber

Assign MP Feeder

Off

None

0–199

Assign Tray <x>

Off

None

0–199

Assign Manual Paper

Off

None

0–199

Assign Man Env

Off

None

0–199

Configures the printer to work with printer software or programs that use different source assignments for trays, drawers, and feeders

Notes:

  • Off is the factory default setting.
  • None is not an available selection. It appears only when it is selected by the PCL 5 interpreter.
  • None ignores the Select Paper Feed command.
  • 0–199 allows a custom setting to be assigned.
Tray Renumber

View Factory Def

MPF Default = 8

T1 Default = 1

T2 Default = 4

T3 Default = 5

T4 Default = 20

T5 Default = 21

Env Default = 6

MPaper Default = 2

MEnv Default = 3

Lets you view the factory default setting assigned to each tray, drawer, or feeder, even if it has not been installed

Tray Renumber

Restore Defaults

Yes

No

Returns all tray, drawer, and feeder assignments to the factory default settings


HTML menu

Menu item

Description

Font Name

Albertus MT

Antique Olive

Apple Chancery

Arial MT

Avant Garde

Bodoni

Bookman

Chicago

Clarendon

Cooper Black

Copperplate

Coronet

Courier

Eurostile

Garamond

Geneva

Gill Sans

Goudy

Helvetica

Hoefler Text

Intl CG Times

Intl Courier

Intl Univers

Joanna MT

Letter Gothic

Lubalin Gothic

Marigold

MonaLisa Recut

Monaco

New CenturySbk

New York

Optima

Oxford

Palatino

StempelGaramond

Taffy

Times

TimesNewRoman

Univers

Zapf Chancery

Sets the default font for HTML documents

Notes:

  • The Times font will be used in HTML documents that do not specify a font.
  • The following fonts appear only if the appropriate DBCS font card is installed: HG-GothicB, MSung-Light, MD_DotumChe, and MingMT-Light.

Menu item

Description

Font Size

1–255 pt

Sets the default font size for HTML documents

Notes:

  • 12 pt is the factory default setting.
  • Font size can be increased in 1-point increments.
Scale

1–400%

Scales the default font for HTML documents

Notes:

  • 100% is the factory default setting.
  • Scaling can be increased in 1% increments.
Orientation

Portrait

Landscape

Sets the page orientation for HTML documents

Note: Portrait is the factory default setting.

Margin Size

8–255 mm

Sets the page margin for HTML documents

Notes:

  • 19 mm is the factory default setting.
  • Margin size can be increased in 1-mm increments.
Backgrounds

Do Not Print

Print

Specifies whether to print backgrounds on HTML documents

Note: Print is the factory default setting.


Image menu

Menu item

Description

Auto Fit

On

Off

Selects the optimal paper size, scaling, and orientation

Notes:

  • On is the factory default setting.
  • The On setting overrides scaling and orientation settings for some images.
Invert

On

Off

Inverts bi-tonal monochrome images

Notes:

  • Off is the factory default setting.
  • The font size can be increased in 1-point increments.
  • This setting does not apply to GIF or JPEG images.
Scaling

Anchor Top Left

Best Fit

Anchor Center

Fit Height/Width

Fit Height

Fit Width

Scales the image to fit the selected paper size

Notes:

  • Best Fit is the factory default setting.
  • When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Orientation

Portrait

Landscape

Rev Portrait

Rev Landscape

Sets the image orientation

Note: Portrait is the factory default setting.


XPS menu

Menu item

Description

Print Error Pages

Off

On

Prints a page containing information on errors, including XML markup errors

Note: Off is the factory default setting.