Settings menu

General Settings menu

Menu item

Description

Display Language

English

Francais

Deutsch

Italiano

Espanol

Dansk

Norsk

Nederlands

Svenska

Portugues

Suomi

Russian

Polski

Greek

Magyar

Turkce

Cesky

Simplified Chinese

Traditional Chinese

Korean

Japanese

Sets the language of the text appearing on the display

Note: Some languages may not be available for all printers.

Eco-Mode

Off

Energy

Energy/Paper

Paper

Minimizes the use of energy, paper, or specialty media

Notes:

  • Off is the factory default setting. Off resets the printer to its factory default settings.
  • Energy minimizes the power used by the printer. Performance may be affected, but print quality is not.
  • Energy/Paper minimizes the use of power, and of paper and specialty media.
  • Paper minimizes the amount of paper and specialty media needed for a print job. Performance may be affected, but print quality is not.
ADF Loaded Beep

Enabled

Disabled

Specifies whether the ADF sounds a beep when paper is loaded

Note: Enabled is the factory default setting.

Quiet Mode

Off

On

Reduces the amount of noise produced by the printer

Notes:

  • Off is the factory default setting. This setting supports the performance specifications of your printer.
  • On configures the printer to produce as little noise as possible. This setting is best suited for printing text and line art.
  • For optimal printing of color-rich documents, set Quiet Mode to Off.
  • Selecting Photo from the printer driver may disable Quiet Mode. This setting will provide better print quality and full speed printing.
Run Initial setup

Yes

No

Instructs the printer to run the setup wizard

Notes:

  • Yes is the factory default setting.
  • After completing the setup wizard by selecting Done at the country or region selection screen, the default becomes No.
Keyboard

Keyboard Type

English

Francais

Francais Canadien

Deutsch

Italiano

Espanol

Greek

Dansk

Norsk

Nederlands

Svenska

Suomi

Portuguese

Russian

Polski

Swiss German

Swiss French

Korean

Magyar

Turkish

Czech

Simplified Chinese

Traditional Chinese

Japanese

Custom Key [x]

Specifies a language for the printer control panel virtual keyboard

Paper Sizes

US

Metric

Specifies the default paper measurements

Notes:

  • Initial setting is determined by your country or region selection in the initial setup wizard.
  • Changing this setting also changes the default for each input source in the Paper Size/Type menu.
Scan to PC Port Range

[port range]

Specifies a valid port range for printers behind a port blocking firewall. The valid ports are specified by two sets of numbers separated by a semicolon.

Note: 9751:12000 is the factory default setting.

Displayed Information

Left side

Right side

Custom Text [x]

Specifies what is displayed on the upper left and right corners of the home screen

For the Left side and Right side menus, select from the following options:

None

IP Address

Hostname

Contact Name

Location

Date/Time

mDNS/DDNS Service Name

Zero Configuration Name

Custom Text [x]

Model Name

Notes:

  • IP Address is the factory default setting for “Left side.”
  • Date/Time is the factory default setting for “Right side.”
Displayed Information

[x] Toner

[x] Imaging Unit

Fuser

Transfer Module

Customize the displayed information for supplies.

For the [x] Toner, [x] Imaging Unit, Fuser, and Transfer Module menus, choose from the following options:

When to display

Do not display

Display

Message to Display

Default

Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

  • Do not display is the factory default setting for When to display.
  • Default is the factory default setting for Message to Display.
Displayed Information

Waste Toner Bottle

Paper Jam

Load Paper

Service Errors

Specifies what is displayed for Waste Toner Bottle, Paper Jam, Load Paper, and Service Errors. Available options for each button are:

Display

No

Yes

Message to Display

Default

Alternate

Default

[text entry]

Alternate

[text entry]

Notes:

  • No is the factory default setting for Display.
  • Default is the factory default setting for Message to Display.
Home screen customization

Change Language

Copy

Copy shortcuts

Fax

Fax Shortcuts

E-mail

E-mail Shortcuts

FTP

FTP Shortcuts

Search Held Jobs

Held Jobs

USB Drive

Profiles and Solutions

Bookmarks

Jobs by user

Lets you add or remove icons and buttons that appear on the home screen

Available selections for each icon or button are:

Do not display

Display

Date Format

MM-DD-YYYY

DD-MM-YYYY

YYYY-MM-DD

Specifies the format for the printer date

Time Format

12 hour A.M./P.M.

24 hour clock

Specifies the format for the printer time

Note: 12 hour is the factory default setting.

Screen Brightness

20–100

Specifies the brightness of the printer control panel display

Note: 100 is the factory default setting.

One Page Copy

Off

On

Sets copying from the scanner glass to only one page at a time

Note: Off is the factory default setting.

Output Lighting

Normal/Standby Mode

Off

Dim

Bright

Sets the amount of light from the standard bin

Notes:

  • Dim is the factory default setting if Eco-Mode is set to Energy or Energy/Paper.
  • Bright is the factory default setting if Eco-Mode is set to Paper or Off.
Audio Feedback

Button Feedback

On

Off

Volume

1–10

Sets the audio volume for the buttons

Notes:

  • On is the factory default setting for Button Feedback.
  • 5 is the factory default setting for Volume.
Tactile Touchscreen Feedback

On

Off

Provides touch screen sensation feedback

Note: On is the factory default setting.

Show Bookmarks

Yes

No

Specifies whether bookmarks are displayed from the Held Jobs area

Note: Yes is the factory default setting.

Allow Background Removal

On

Off

Specifies whether image background is removed in copy, fax, e-mail, FTP, or scan-to-USB jobs

Note: On is the factory default setting.

Allow Custom Job Scans

On

Off

Lets you scan multiple documents into one file

Note: On is the factory default setting. If On is selected, the Allow Custom Job Scans setting can be enabled for specific jobs.

Scanner Jam Recovery

Job level

Page level

Specifies how a scan job should be reloaded if a paper jam occurs in the ADF

Notes:

  • If Job level is selected, then the entire scan job must be scanned again if a paper jam occurs.
  • If Page level is selected, then only the jammed page forward must be scanned again.
Web Page Refresh Rate

30–300

Specifies the number of seconds between Embedded Web Server refreshes

Note: 120 seconds is the factory default setting.

Contact Name

Specifies a contact name for the printer

Note: The contact name will be stored on the Embedded Web Server.

Location

Specifies the location of the printer

Note: The location will be stored on the Embedded Web Server.

Alarms

Alarm Control

Cartridge Alarm

Sets an alarm to sound when the printer requires operator intervention

Available options for each alarm type are:

Single

Continuous

Off

Notes:

  • Single is the factory default setting. Single sounds three quick beeps.
  • Continuous repeats three beeps every 10 seconds.
  • Off means no alarm will sound.
Timeouts

Standby Mode

1–240

Disabled

Specifies the number of minutes of inactivity before the system enters a lower power state

Note: 15 minutes is the factory default setting.

Timeouts

Sleep Mode

Disabled

1–240 min

Sets the amount of time the printer waits, after a print job is finished, before it goes into a reduced power state

Notes:

  • 5 minutes is the factory default setting.
  • Lower settings conserve more energy, but may require longer warm-up times.
  • Select the lowest setting if the printer shares an electrical circuit with room lighting.
  • Select a high setting if the printer is in constant use. Under most circumstances, this keeps the printer ready to print with minimum warm-up time.
Timeouts

Hibernate Timeout

Disabled

1 hour

2 hours

3 hours

6 hours

1 day

2 days

3 days

1 week

2 weeks

1 month

Sets the amount of time before the printer enters Hibernate mode

Note: 3 days is the factory default setting.

Timeouts

Screen Timeout

15–300 sec

Sets the amount of time in seconds the printer waits before the printer displays Ready

Note: 30 seconds is the factory default setting.

Timeouts

Print Timeout

Disabled

1–255 sec

Sets the amount of time in seconds the printer waits to receive an end-of-job message before canceling the remainder of the print job

Notes:

  • 90 seconds is the factory default setting.
  • When the timer expires, any partially printed page still in the printer is printed, and then the printer checks to see if any new print jobs are waiting.
  • Print Timeout is available only when using PCL emulation. This setting has no effect on PostScript emulation print jobs.
Timeouts

Wait Timeout

Disabled

15–65535 sec

Sets the amount of time in seconds the printer waits for additional data before canceling a print job

Notes:

  • 40 seconds is the factory default setting.
  • Wait Timeout is available only when the printer is using PostScript emulation. This setting has no effect on PCL emulation print jobs.
Timeouts

Job Hold Timeout

5–255 sec

Sets the amount of time the printer waits for user intervention before it holds jobs that require unavailable resources and continues to process print jobs in the print queue

Notes:

  • 30 seconds is the factory default setting.
  • This menu appears only when a printer hard disk is installed.
Print Recovery

Auto Continue

Disabled

5–255

Lets the printer automatically continue printing from certain offline situations when not resolved within the specified time period

Note: Disabled is the factory default setting.

Print Recovery

Jam Recovery

Auto

On

Off

Specifies whether the printer reprints jammed pages

Notes:

  • Auto is the factory default setting. The printer reprints jammed pages unless the memory required to hold the pages is needed for other printer tasks.
  • On sets the printer to always reprint jammed pages.
  • Off sets the printer to never reprint jammed pages.
Print Recovery

Page Protect

Off

On

Lets the printer successfully print a page that may not have printed otherwise

Notes:

  • Off is the factory default setting. Off prints a partial page when there is not enough memory to print the whole page.
  • On sets the printer to process the whole page so that the entire page prints.
Press Sleep Button

Sleep

Hibernate

Do Nothing

Determines how the printer responds when pressing the Sleep button in idle state

Notes:

  • Sleep is the factory default setting for Press Sleep Button.
  • Sleep or Hibernate sets the printer to operate at a lower power configuration.
  • If the printer is in Sleep Mode, then the touch screen appears off and the Sleep button turns amber in color.
  • Touch anywhere on the touch screen or press a button on the printer control panel to exit Sleep Mode.
  • If the printer is in Hibernate mode, then the touch screen is completely off and the Sleep button turns amber in color and blinks.
Press and Hold Sleep Button

Do Nothing

Sleep

Hibernate

Determines how the printer responds when pressing the Sleep button when the printer is idle

Notes:

  • Do Nothing is the factory default setting.
  • Sleep or Hibernate sets the printer to operate at a lower power configuration.
  • If the printer is in Sleep Mode, then the touch screen appears off and the Sleep button turns amber in color.
  • Press and hold the Sleep button for 3 seconds or longer to enter Hibernate mode.
  • Touch anywhere on the touch screen or press a button on the printer control panel to exit Sleep Mode.
Factory Defaults

Do Not Restore

Restore Now

Returns the printer settings to the factory default settings

Notes:

  • Do Not Restore is the factory default setting. It keeps the user-defined settings.
  • Restore Now returns all printer settings to the factory default settings except Network/Ports menu settings. All downloads stored in RAM are deleted. Downloads stored in flash memory or on a printer hard disk are not affected.
Export Compressed Log Files

Export

Exports compressed log files to a flash drive


Copy Settings menu

Menu item

Description

Content Type

Text/Photo

Photo

Text

Graphics

Specifies the content of the original document

Note: Text/Photo is the factory default setting.

Content Source

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Black and White Laser

Specifies how the original document was produced

Note: Color Laser is the factory default setting.

Color

On

Off

Specifies whether copies are printed in color

Note: On is the factory default setting.

Allow color copies

On

Off

Lets you enable or disable color in copying

Notes:

  • On is the factory default setting.
  • Off hides all color-specific menus.
  • This setting overrides the Color setting.
Auto Color Detect

Color Sensitivity

1–9

Area Sensitivity

1–9

Sets the amount of color the printer can detect from the original document

Note: This menu item is applicable only when Color is set to Auto.

Sides (Duplex)

1 sided to 1 sided

1 sided to 2 sided

2 sided to 1 sided

2 sided to 2 sided

Specifies whether an original document is two-sided or one-sided, and then specifies whether the copy should be two-sided or one-sided

Notes:

  • 1 sided to 1 sided—The original page has printing on one side and the copied page also has printing on one side.
  • 1 sided to 2 sided—The original page has printing on one side while the copied page has printing on both sides. For example, if the original document is six sheets, the copy is three sheets with printing on both sides.
  • 2 sided to 1 sided—The original page has printing on both sides while the copied page has printing on only one side. For example, if the original document is three sheets with an image on each side of each sheet, then the copy is six sheets with only one image on one side of each sheet.
  • 2 sided to 2 sided—The original page has printing on both sides and the copy mimics the original exactly.
Paper Saver

Off

2 on 1 Portrait

2 on 1 Landscape

4 on 1 Portrait

4 on 1 Landscape

Allows copying two or four sheets of a document on one page

Note: Off is the factory default setting.

Print Page Borders

Off

On

Specifies whether a border is printed on the page

Note: Off is the factory default setting.

Collate

On [1,2,1,2,1,2]

Off [1,1,1,2,2,2]

Keeps the pages of a print job stacked in sequence when printing multiple copies

Note: On is the factory default setting.

Original Size

Letter

Legal

Executive

Tabloid

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

ID Card

Custom Scan Size [x]

A3

A4

A5

Oficio (Mexico)

A6

JIS B4

JIS B5

Book Original

Auto Size Sense

Mixed Sizes

Specifies the paper size of the original document

Notes:

  • Letter is the U.S. factory default setting.
  • A4 is the international factory default setting.
Copy To Source

Tray [x]

Auto Size Match

Manual Feeder

Specifies the paper source for copy jobs

Note: Tray 1 is the factory default setting.

Transparency Separators

On

Off

Places a sheet of paper between transparencies

Note: On is the factory default setting.

Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Places a sheet of paper between pages, copies, or jobs

Note: Off is the factory default setting.

Separator Sheet Source

Tray [x]

Manual Feeder

Specifies the separator sheet source

Note: Tray 1 is the factory default setting.

Darkness

1–9

Specifies the level of darkness for the copy job

Note: 5 is the factory default setting.

Number of Copies

1–999

Specifies the number of copies for the copy job

Note: 1 is the factory default setting.

Header/Footer

[Location]

Off

Date/Time

Page number

Custom text

Print on

All pages

First page only

All but first page

Enter custom text

Specifies header/footer information and its location on the page

For the location, choose from the following options:

  • Top left

  • Top middle

  • Top right

  • Bottom left

  • Bottom middle

  • Bottom right

Notes:

  • Off is the factory default setting for [Location].
  • All pages is the factory default setting for “Print on.”
Overlay

Off

Confidential

Copy

Draft

Urgent

Custom

Specifies the type of overlay printed on each page of the copy job

Note: Off is the factory default setting.

Custom Overlay

Specifies the custom overlay text

Note: A maximum of 64 characters is allowed.

Allow priority copies

On

Off

Allows interruption of a print job to copy a page or document

Note: On is the factory default setting.

Custom Job scanning

Off

On

Lets you copy, in a single copy job, a document that contains mixed paper sizes

Notes:

  • Off is the factory default setting.
  • This menu appears only if a valid printer hard drive is installed.
Allow Save as Shortcut

On

Off

Lets you save custom copy settings as shortcuts

Note: On is the factory default setting.

Background Removal

-4 to 4

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Auto Center

Off

On

Lets you automatically center the content on the page

Note: Off is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enables an equal balance of colors in the output

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop and adjusts the dropout setting for each color threshold

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

Best for content

0–5

Specifies the contrast used for the copy job

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

Off

On

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjusts the amount of shadow detail visible on a copy

Note: 0 is the factory default setting.

ADF Skew Fix

Off

On

Corrects slight skew in the scanned image

Note: Off is the factory default setting

Scan edge to edge

Off

On

Specifies if the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

1–5

Adjusts the amount of sharpness of a copy

Note: 3 is the factory default setting.

Temperature

-4 to 4

Enables the user to specify warm or cool outputs. Cool values generate a bluer output than the default, while warm values generate a redder output than the default.

Sample Copy

Off

On

Creates a sample copy of the original document

Note: Off is the factory default setting.


Fax Settings menu

Fax Mode (Analog Fax Setup) menu

Analog Fax Setup mode sends the fax job by way of a telephone line.

General Fax Settings

Menu item

Description

Restore Factory Defaults

Restores the factory defaults of all fax settings

Optimize Fax Compatibility

Optimizes fax compatibility with other fax machines

Fax Name or Station Name

Specifies the name of the fax in the printer

Fax Number or Station Number

Specifies the number assigned to the fax

Station ID

Fax Name or Station Name

Fax Number or Station Number

Specifies how the fax is identified

Enable Manual Fax

Off

On

Sets the printer to fax manually, which requires a line splitter and a telephone handset

Notes:

  • Use a regular telephone to answer an incoming fax job and to dial a fax number.
  • Touch #, and then 0 on the numeric keypad to go directly to the Manual Fax function.
Memory Use

Equal

Mostly sent

All send

All receive

Mostly receive

Defines the allocation of non-volatile memory between sending and receiving fax jobs

Notes:

  • Equal is the factory default setting. Equal splits the memory for sending and receiving fax jobs into equal amounts.
  • Mostly sent specifies that most of the memory is set to send fax jobs.
  • All send specifies that all the memory is set to send fax jobs.
  • All receive specifies that all the memory is set to receive fax jobs.
  • Mostly receive specifies that most of the memory is set to receive fax jobs.
Cancel Faxes

Allow

Don't Allow

Specifies whether the printer cancels fax jobs

Fax number masking

Off

From left

From right

Specifies the direction from where digits are masked in an outgoing fax number

Note: The number of characters masked is determined by the “Digits to mask” setting.

Digits to mask

0–58

Specifies the number of digits to mask in an outgoing fax number


Fax Cover

Menu item

Description

Fax Cover Page

Off by default

On by default

Never use

Always use

Configures the fax cover page

Notes:

  • Off by default is the factory default setting for Fax Cover Page.
  • Off is the factory default setting for all other menu items.
Include To field

Off

On

Include From field

Off

On

From
Include Message field

Off

On

Message
Include Logo

Off

On

Include Footer [x]

Off

On

Footer [x]

Fax Send Settings

Menu item

Description

Resolution

Standard

Fine 200 dpi

Super Fine 300 dpi

Ultra Fine 600 dpi

Specifies quality in dots per inch (dpi). A higher resolution gives greater print quality, but increases the fax transmission time for outgoing faxes.

Note: Standard is the factory default setting.

Original Size

Mixed Sizes

Letter

Legal

Executive

Tabloid

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size [x]

A3

A4

A5

Oficio (Mexico)

A6

JIS B4

JIS B5

Book Original

Auto Size Sense

Mixed Sizes

Specifies the paper size of the original document

Note: Mixed Sizes is the U.S. factory default setting. A4 is the international factory default setting.

Content Type

Text

Graphics

Text/Photo

Photo

Specifies the content of the original document

Note: Text is the factory default setting.

Content Source

Color Laser

Inkjet

Photo Film

Magazine

Newspaper

Press

Other

Black and White Laser

Specifies how the original document was produced

Note: Color Laser is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Dial Prefix

Lets you enter a dialing prefix, such as 99. A numeric entry field is provided.

Dialing Prefix Rules

Prefix Rule [x]

Establishes a dialing prefix rule

Automatic Redial

0–9

Specifies the number of times the printer tries to send the fax to a specified number

Note: 5 is the factory default setting.

Redial Frequency

1–200

Specifies the number of minutes between redials

Behind a PABX

No

Yes

Enables switchboard blind dialing without a dial tone

Enable ECM

Yes

No

Enables Error Correction Mode for fax jobs

Enable Fax Scans

On

Off

Lets you fax files that are scanned at the printer

Driver to fax

Yes

No

Allows the print driver to send fax jobs

Allow Save as Shortcut

On

Off

Lets you save fax numbers as shortcuts in the printer

Dial Mode

Tone

Pulse

Specifies the dialing sound, either as a tone or a pulse

Max Speed

33600

2400

4800

9600

14400

Specifies the maximum speed in baud at which faxes are sent

Custom Job scanning

Off

On

Lets you scan a document that contains mixed paper sizes into a single file

Scan Preview

Off

On

Specifies whether a preview appears on the display for scan jobs

Background Removal

-4 to 4

Adjusts the amount of background visible on a scanned image

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enables an equal balance of colors in the scanned image

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop and adjusts the dropout setting for each color threshold

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

Best for content

0–5

Specifies the contrast in the scanned image

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

Off

On

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjusts the amount of shadow detail visible

Note: 0 is the factory default setting.

ADF Skew Fix

Off

On

Corrects slight skew in the scanned image

Note: Off is the factory default setting

Scan edge to edge

Off

On

Specifies if the original document is scanned edge-to-edge prior to faxing

Note: Off is the factory default setting.

Sharpness

0–5

Adjusts the sharpness of a fax

Note: 3 is the factory default setting.

Temperature

-4 to 4

Enables the user to specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Enable Color Fax Scans

Off by default

On by default

Never use

Always use

Enables color faxing

Note: Off by default is the factory default setting.

Auto Convert Color Faxes to Mono Faxes

On

Off

Converts all outgoing faxes to black and white

Note: On is the factory default setting.


Fax Receive Settings

Menu item

Description

Enable Fax Receive

On

Off

Allows fax jobs to be received by the printer

Note: On is the factory default setting.

Fax Job Waiting

None

Toner

Toner and Supplies

Removes fax jobs that request specific unavailable resources from the print queue

Note: None is the factory default setting.

Rings to Answer

1–25

Specifies the number of rings before answering an incoming fax job

Note: 3 is the factory default setting.

Auto Reduction

On

Off

Scales an incoming fax job so that it fits the size of the paper loaded in the designated fax source

Note: On is the factory default setting.

Paper Source

Auto

Tray [x]

Multi-Purpose Feeder

Specifies the paper source selected to supply paper for the printer to print an incoming fax

Sides (Duplex)

Off

On

Enables two-sided printing for incoming fax jobs

Separator Sheets

Off

Before Job

After Job

Enables the printer to include separator sheets for incoming fax jobs

Separator Sheet Source

Tray [x]

Manual Feeder

Specifies where the printer picks the separator sheet

Fax Footer

Off

On

Prints the transmission information at the bottom of each page from a received fax

Note: Off is the factory default setting.

Max Speed

33600

2400

4800

9600

14400

Specifies the maximum speed in baud at which faxes are received

Fax Forwarding

Print

Print and Forward

Forward

Enables forwarding of received faxes to another recipient

Forward to

Fax

E-mail

FTP

LDSS

eSF

Specifies the type of recipient to which faxes are forwarded

Note: This menu is available only from the printer Embedded Web Server.

Forward to Shortcut

Lets you enter the shortcut number which matches the recipient type (Fax, E-mail, FTP, LDSS, or eSF)

Block No Name Fax

Off

On

Enables blocking of incoming faxes sent from devices with no station ID specified

Banned Fax List

Enables the list of banned fax numbers stored in the printer

Holding Faxes

Held Fax Mode

Off

Always On

Manual

Scheduled

Enables fax holding all of the time or according to set schedule

Note: Off is the factory default setting.

Enable Color Fax Receive

On

Off

Enables the device to receive fax in color


Fax Log Settings

Menu item

Description

Transmission Log

Print log

Do not print log

Print only for error

Enables printing of a transmission log after each fax job

Receive Error Log

Print Never

Print on Error

Enables printing of a receive error log following a received error

Auto Print Logs

On

Off

Enables automatic printing of fax logs

Note: Logs print after every 200 fax jobs.

Log Paper Source

Tray [x]

Manual Feeder

Specifies the source of the paper used for printing logs

Logs Display

Remote Fax Name or Remote Station Name

Dialed Number

Specifies whether printed logs display the dialed number or the station name returned

Enable Job Log

On

Off

Enables access to the Fax Job log

Enable Call Log

On

Off

Enables access to the Fax Call log


Speaker Settings

Menu item

Description

Speaker Mode

On until Connected

Always On

Always Off

Specifies the mode of the speaker.

Notes:

  • On until Connected is the factory default setting. A sound is issued until the fax connection is made.
  • Always On turns the speaker on.
  • Always Off turns the speaker off.
Speaker Volume

High

Low

Controls the volume setting

Note: High is the factory default setting.

Ringer Volume

On

Off

Controls the fax speaker ringer volume

Note: On is the factory default setting.


Answer On

Menu item

Description

All Rings

Single Ring Only

Double Ring Only

Triple Ring Only

Single or Double Rings Only

Single or Triple Rings Only

Double or Triple Rings Only

Specifies ring patterns when device is answering calls

Note: All Rings is the factory default setting.


Fax Mode (Fax Server Setup) menu

Fax Server mode sends the fax job to a fax server for transmission.

Menu item

Description

To Format

Lets you enter the information using the virtual keyboard on the printer touch screen

Reply Address
Subject
Message
SMTP Setup

Specifies SMTP setup information

Primary SMTP Gateway

Specifies SMTP server port information

Secondary SMTP Gateway
Image Format

PDF (.pdf)

XPS (.xps)

TIFF (.tif)

Specifies the image type for scan to fax

Content Type

Text

Text/Photo

Graphics

Photo

Specifies the content of the original document

Note: Text is the factory default setting.

Content Source

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Specifies how the original document was produced

Note: Color Laser is the factory default setting.

Fax Resolution

Standard

Fine 200 dpi

Super Fine 300 dpi

Ultra Fine 600 dpi

Specifies the resolution level for scan to fax

Darkness

1–9

Lightens or darkens the output

Note: 5 factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Original Size

Letter

Legal

Executive

Tabloid

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size [x]

A3

A4

A5

Oficio (Mexico)

JIS B4

JIS B5

Book Original

Auto Size Sense

Mixed Sizes

Specifies the paper size of the document that is being scanned

Note: Letter is the US factory default setting. A4 is the international factory default setting.

Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan to fax job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu item applies to all scan functions.
Enable Analog Receive

Off

On

Enables analog fax receive

Note: Off is the factory default setting.


E-mail Settings menu

Menu item

Description

E-mail Server Setup

Subject

Message

Specifies e-mail server information

Notes:

  • The subject is limited to 255 characters.
  • The message is limited 512 characters.
E-mail Server Setup

Send me a copy

Never appears

On by default

Off by default

Always On

Sends a copy of the e-mail back to the sender

Note: Never appears is the factory default setting.

E-mail Server Setup

Max E-mail size

0–65535 KB

Specifies the maximum e-mail size in kilobytes

Note: E-mails above the specified size are not sent.

E-mail Server Setup

Size error message

Sends a message when an e-mail is larger than the configured size limit

E-mail Server Setup

Limit destinations

Specifies a domain name, such as a company domain name, and then limits e-mail destinations to that domain name only

Notes:

  • E-mail can be sent only to the specified domain.
  • The limit is one domain.
E-mail Server Setup

Web Link Setup

Server

Login

Password

Path

Web Link

Defines the e-mail server path name; for example: /directory/path

Note: The characters * : ? < > | are invalid entries for a path name.

Format

PDF (.pdf)

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specifies the format of the scanned file

Note: PDF (.pdf) is the factory default setting.

PDF Settings

PDF Version

1.2–1.7

A–1a

A–1b

PDF Compression

Normal

High

Secure

Off

On

Searchable PDF

Off

On

Configures the PDF settings

Notes:

  • 1.5 is the factory default setting for PDF Version.
  • Normal is the factory default setting for PDF Compression.
  • Off is the factory default setting for Secure and Searchable PDF. Secure requires you to enter your password twice.
Content Type

Text/Photo

Photo

Text

Graphics

Specifies the content of the original document

Note: Text/Photo is the factory default setting.

Content Source

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Black/White Laser

Specifies how the original document is produced

Note: Color Laser is the factory default setting.

Color

On

Off

Specifies whether copies are printed in color

Note: On is the factory default setting.

Resolution

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

75 dpi

Specifies the resolution of the scan in dots per inch

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Tabloid

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size [x]

A3

A4

A5

Oficio (Mexico)

A6

JIS B4

JIS B5

Book Original

Auto Size Sense

Mixed Sizes

Specifies the paper size of the original document

Notes:

  • A4 is the international factory default setting.
  • Letter is the U.S. factory default setting.
Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on the page

Notes:

  • Off is the factory default setting.
  • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape).
  • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape).
JPEG Quality

Best for content

5–90

Sets the quality of a JPEG photo image in relation to file size and quality of the image

Notes:

  • Best for content is the factory default setting.
  • 5 reduces the file size and quality of the image.
  • 90 provides the best image quality, but the file size is very large.
  • This menu setting applies to all scan functions.
Text Default

5–90

Sets the quality of a text image in relation to file size and quality of the image

Note: 75 is the factory default setting.

Text/Photo Default

5–90

Sets the quality of a text or photo image in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Photo Default

5–90

Sets the quality of a photo image in relation to file size and the quality of the image

Note: 50 is the factory default setting.

E-mail images sent as

Attachment

Web Link

Specifies how the images are sent

Note: Attachment is the factory default setting.

Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-e-mail job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu setting applies to all scan functions.
Transmission Log

Print log

Do not print log

Print only for error

Specifies whether the transmission log prints

Note: Print log is the factory default setting.

Log Paper Source

Tray [x]

Manual Feeder

Specifies the paper source for printing e-mail logs

Note: Tray 1 is the factory default setting.

E-mail Bit Depth

8 bit

1 bit

Enables the Text/Photo mode to produce smaller file sizes by using 1-bit images when Color is set to Off

Note: 8 bit is the factory default setting.

Custom Job scanning

Off

On

Lets you copy, in a single copy job, a document that contains mixed paper sizes

Note: Off is the factory default setting.

Scan Preview

Off

On

Specifies whether a preview appears on the display for scan jobs

Note: Off is the factory default setting.

Allow Save as Shortcut

On

Off

Lets you save e-mail addresses as shortcuts

Notes:

  • On is the factory default setting.
  • When set to Off, the Save as Shortcut button does not appear on the e-mail Destination screen.
Background Removal

-4 to 4

Adjusts the amount of background visible on a scanned image

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enables an equal balance of colors in the output

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop and adjusts the dropout setting for each color threshold

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

Best for content

0–5

Specifies the contrast of the output

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

Off

On

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

ADF Skew Fix

Off

On

Corrects slight skew in the scanned image

Note: Off is the factory default setting

Scan edge to edge

Off

On

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

1–5

Adjusts the amount of sharpness on a scanned image

Note: 3 is the factory default setting.

Temperature

-4 to 4

Enables the user to specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.

Use cc:/bcc:

Off

On

Enables the use of the cc: and bcc: fields

Note: Off is the factory default setting.


FTP Settings menu

Menu item

Description

Format

PDF (.pdf)

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specifies the format of the FTP file

Note: PDF (.pdf) is the factory default setting.

PDF Settings

PDF Version

1.2–1.7

A–1a

A–1b

PDF Compression

Normal

High

Secure

Off

On

Searchable PDF

Off

On

Configures the PDF settings

Notes:

  • 1.5 is the factory default setting for PDF Version.
  • Normal is the factory default setting for PDF Compression.
  • Off is the factory default setting for Secure and Searchable PDF. Secure requires you to enter your password twice.
Content Type

Text/Photo

Photo

Text

Graphics

Specifies the content of the original document

Note: Text/Photo is the factory default setting.

Content Source

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Black and White Laser

Specifies how the original document was produced

Note: Color Laser is the factory default setting.

Color

On

Off

Specifies whether copies are printed in color

Note: On is the factory default setting.

Resolution

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

75 dpi

Specifies the quality of scanned images in dots per inch (dpi).

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Tabloid

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size [x]

A3

A4

A5

Oficio (Mexico)

A6

JIS B4

JIS B5

Book Original

Auto Size Sense

Mixed Sizes

Specifies the paper size of the original document

Notes:

  • A4 is the international factory default setting.
  • Letter is the U.S. factory default setting.
Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on the page

Note: Off is the factory default setting.

JPEG Quality

Best for content

5–90

Sets the quality of a JPEG photo image in relation to file size and the quality of the image

Notes:

  • Best for content is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
  • This menu setting applies to all scan functions.
Text Default

5–90

Sets the quality of the text in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Text/Photo Default

5–90

Sets the quality of a text/photo image in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Photo Default

5–90

Sets the quality of a photo image in relation to file size and the quality of the image

Note: 50 is the factory default setting.

Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page of the job.

Notes:

  • On is the factory default setting.
  • This menu setting applies to all scan functions.
TIFF Compression

LZW

JPEG

Specifies the format used in compressing TIFF files

Note: LZW is the factory default setting.

Transmission Log

Print log

Do not print log

Print only for error

Specifies whether to print the transmission log

Note: Print log is the factory default setting.

Log Paper Source

Tray [x]

Manual Feeder

Specifies a paper source when printing FTP logs

Note: Tray 1 is the factory default setting.

FTP bit Depth

8 bit

1 bit

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off

Note: 8 bit is the factory default setting.

Custom Job Scanning

Off

On

Lets you copy a document that contains mixed paper sizes into a single scan job

Note: Off is the factory default setting.

Scan Preview

Off

On

Specifies whether a preview appears on the display for scan jobs

Note: Off is the factory default setting.

Allow Save as Shortcut

On

Off

Enables shortcut creation for FTP addresses

Note: On is the factory default setting.

Background Removal

-4 to 4

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enables an equal balance of colors in the output

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop and adjusts the dropout setting for each color threshold

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

0–5

Best for content

Specifies the contrast of the output

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

Off

On

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

ADF Skew Fix

Off

On

Corrects slight skew in the scanned image

Note: Off is the factory default setting

Scan edge to edge

Off

On

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

1–5

Adjusts the amount of sharpness of a scanned image

Note: 3 is the factory default setting.

Temperature

-4 to 4

Enables the user to specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.


Flash Drive menu

Scan Settings

Menu item

Description

Format

PDF (.pdf)

TIFF (.tif)

JPEG (.jpg)

XPS (.xps)

Specifies the format of the file to be sent through FTP

Note: PDF (.pdf) is the factory default setting.

PDF Settings

PDF Version

1.2–1.7

A–1a

A–1b

PDF Compression

Normal

High

Secure PDF

Off

On

Searchable PDF

Off

On

Configures the PDF settings

Notes:

  • 1.5 is the factory default setting for PDF Version.
  • Normal is the factory default setting for PDF Compression.
  • Off is the factory default setting for Secure PDF and Searchable PDF. Secure PDF requires you to enter your password twice.
Content Type

Text/Photo

Photo

Text

Graphics

Specifies the content of the original document

Note: Text/Photo is the factory default setting.

Content Source

Color Laser

Inkjet

Photo/Film

Magazine

Newspaper

Press

Other

Black and White Laser

Specifies how the original document was produced

Note: Color Laser is the factory default setting.

Color

On

Off

Specifies whether copies are printed in color

Note: On is the factory default setting.

Resolution

150 dpi

200 dpi

300 dpi

400 dpi

600 dpi

75 dpi

Specifies the resolution of the scan in dots per inch (dpi)

Note: 150 dpi is the factory default setting.

Darkness

1–9

Lightens or darkens the output

Note: 5 is the factory default setting.

Orientation

Portrait

Landscape

Specifies the orientation of the scanned image

Note: Portrait is the factory default setting.

Original Size

Letter

Legal

Executive

Tabloid

Folio

Statement

Universal

4 x 6 in.

3 x 5 in.

Business Card

Custom Scan Size [x]

A3

A4

A5

Oficio (Mexico)

A6

JIS B4

JIS B5

Book Original

Auto Size Sense

Mixed Sizes

Specifies the paper size of the document

Note: Letter is the U.S. factory default setting. A4 is the international factory default setting.

Sides (Duplex)

Off

Long edge

Short edge

Specifies how the text and graphics are oriented on a page

Note: Off is the factory default setting.

JPEG Quality

Best for content

5–90

Sets the quality of a JPEG photo image in relation to file size and quality

Notes:

  • Best for content is the factory default setting.
  • 5 reduces the file size, but the quality of the image is lessened.
  • 90 provides the best image quality, but the file size is very large.
  • This menu applies to all scan functions.
Text Default

5–90

Sets the quality of the text in relation to file size and the quality of the image

Note: 75 is the factory default setting.

Text/Photo Default

5–90

Sets the quality of a text/photo image in relation to file size and the quality

Note: 75 is the factory default setting.

Photo Default

5–90

Sets the quality of a photo image in relation to file size and the quality

Note: 50 is the factory default setting.

Use Multi-Page TIFF

On

Off

Provides a choice between single-page TIFF files and multiple-page TIFF files. For a multiple-page scan-to-FTP job, either one TIFF file is created containing all the pages, or multiple TIFF files are created with one file for each page.

Notes:

  • On is the factory default setting.
  • This menu applies to all scan functions.
TIFF Compression

LZW

JPEG

Specifies the format used in compressing TIFF files.

Note: LZW is the factory default setting.

Scan Bit Depth

8 bit

1 bit

Enables the Text/Photo mode to have smaller file sizes by using 1-bit images when Color is set to Off

Note: 8 bit is the factory default setting.

File Name

Lets you enter a base file name

Note: A maximum of 53 characters is allowed.

Custom Job Scanning

Off

On

Lets you copy a document containing mixed paper sizes in a single copy job

Note: Off is the factory default setting.

Scan Preview

Off

On

Specifies whether a preview appears on the display for scan jobs

Note: Off is the factory default setting.

Background Removal

-4 to 4

Adjusts the amount of background visible on a copy

Note: 0 is the factory default setting.

Color Balance

Cyan - Red

Magenta - Green

Yellow - Blue

Enables an equal balance of colors in the scanned image

Color Dropout

Color Dropout

None

Red

Green

Blue

Default Red Threshold

0–255

Default Green Threshold

0–255

Default Blue Threshold

0–255

Specifies which color to drop and adjusts the dropout setting for each color threshold

Notes:

  • None is the factory default setting for Color Dropout.
  • 128 is the factory default setting for each color threshold.
Contrast

Best for content

0–5

Specifies the contrast of the scanned image

Note: Best for content is the factory default setting.

Mirror Image

Off

On

Creates a mirror image of the original document

Note: Off is the factory default setting.

Negative Image

Off

On

Creates a negative image of the original document

Note: Off is the factory default setting.

Shadow Detail

-4 to 4

Adjusts the amount of shadow detail visible on a scanned image

Note: 0 is the factory default setting.

ADF Skew Fix

Off

On

Corrects the slight skew on the scanned image

Note: Off is the factory default setting

Scan edge to edge

Off

On

Specifies whether the original document is scanned edge-to-edge

Note: Off is the factory default setting.

Sharpness

1–5

Adjusts the amount of sharpness on a scanned image

Note: 3 is the factory default setting.

Temperature

-4 to 4

Enables the user to specify warm or cool outputs. Cool values generate a bluer output than the default while warm values generate a redder output than the default.


Print Settings

Copies

1–999

Specifies a default number of copies for each print job

Note: 1 is the factory default setting.

Paper Source

Tray [x]

MP Feeder

Manual Paper

Manual Envelope

Sets a default paper source for all print jobs

Note: Tray 1 is the factory default setting.

Color

Color

Black Only

Specifies whether to print the document in color

Note: Color is the factory default setting.

Collate

On (1,2,1,2,1,2)

Off (1,1,1,2,2,2)

Stacks the pages of a print job in sequence when printing multiple copies

Note: On is the factory default setting.

Sides (Duplex)

1 sided

2 sided

Specifies whether prints are on one side or on both sides of the page

Note: 1 sided is the factory default setting.

Duplex Binding

Long Edge

Short Edge

Defines the way two-sided pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

  • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape).
  • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape).
Paper Saver Orientation

Auto

Landscape

Portrait

Specifies the orientation of a multiple-page document

Note: Auto is the factory default setting. The printer chooses between portrait and landscape

Paper Saver

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

Specifies that multiple-page images be printed on one side of a paper

Notes:

  • Off is the factory default setting.
  • The number selected is the number of page images that printed per side.
Paper Saver Border

None

Solid

Prints a border on each page image

Note: None is the factory default setting.

Paper Saver Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specifies the positioning of multiple-page images

Notes:

  • Horizontal is the factory default setting.
  • Positioning depends on the number of page images and whether they are in portrait or landscape orientation.
Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Specifies whether blank separator sheets are inserted

Notes:

  • Off is the factory default setting.
  • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to On. If Collate is set to Off, then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.
  • Between Jobs inserts a blank sheet between print jobs.
  • Between Pages inserts a blank sheet between each page of the print job. This setting is useful when printing transparencies or when inserting blank pages in a document for notes.
Separator Sheet Source

Tray [x]

Manual Feeder

Specifies the paper source for separator sheets

Notes:

  • Tray 1 is the factory default setting.
  • From the Paper menu, Configure MP must be set to Cassette in order for Manual Feeder to appear as a menu setting.
Blank Pages

Do Not Print

Print

Specifies whether blank pages are inserted in a print job

Note: Do Not Print is the factory default setting.


Print Settings

Setup menu

Menu item

Description

Printer Language

PS Emulation

PCL Emulation

Sets the default printer language

Notes:

  • PS Emulation is the factory default printer language.
  • Setting a printer language as the default does not prevent a software program from sending print jobs that use another printer language.
Job Waiting

Off

On

Specifies that print jobs be removed from the print queue if they require unavailable printer options or custom settings. They are stored in a separate print queue, so other jobs print normally. When the missing information and/or options are obtained, the stored jobs print.

Notes:

  • Off is the factory default setting.
  • This menu appears only when a non-read-only printer hard disk is installed. This requirement ensures that stored jobs are not deleted if the printer loses power.
Print Area

Normal

Whole Page

Sets the logical and physical printable area

Notes:

  • Normal is the factory default setting. When attempting to print data in the non-printable area defined by the Normal setting, the printer clips the image at the boundary.
  • Whole Page allows the image to be moved into the non-printable area defined by the Normal setting, but the printer will clip the image at the Normal setting boundary. Whole Page only affects pages printed using a PCL 5e interpreter. This setting has no effect on pages printed using the PCL XL or PostScript interpreter.
Printer Usage

Max Speed

Max Yield

Sets color toner use in printing

Notes:

  • Max Speed is the default printer setting.
  • The printer driver is capable of overriding this setting
Black Only Mode

Off

On

Sets the printer to print text and graphics using only the black print cartridge

Note: Off is the factory default setting.

Download Target

RAM

Flash

Disk

Sets the storage location for downloads

Notes:

  • RAM is the factory default setting. Storing downloads in RAM is temporary.
  • Storing downloads in flash memory or on a printer hard disk places them in permanent storage. Downloads remain in flash memory or on the printer hard disk even when the printer is turned off.
  • This menu appears only when a flash and/or disk option is installed.
Resource Save

Off

On

Specifies how the printer handles temporary downloads, such as fonts and macros stored in RAM, when the printer receives a job that requires more memory than is available

Notes:

  • Off is the factory default setting. Off sets the printer to retain the downloads only until memory is needed. Downloads are deleted in order to process print jobs.
  • On retains the downloads during language changes and printer resets. If the printer runs out of memory, then 38 Memory Full appears, and downloads are not deleted.
Print All Order

Alphabetical

Oldest First

Newest First

Specifies the order in which held and confidential jobs are printed when Print All is selected

Note: Alphabetical is the factory default setting. Print jobs always appear in alphabetical order on the printer control panel.


Job Accounting menu

Note: This menu item appears only if a formatted, non-defective printer hard disk is installed. The printer hard disk cannot be read/write- or write-protected.

Menu item

Description

Job Accounting Log

Off

On

Determines if the printer creates a log of the print jobs it receives

Note: Off is the factory default setting.

Job Accounting Utilities

Lets you print and delete log files or export them to a flash drive

Accounting Log Frequency

Monthly

Weekly

Determines how often a log file is created

Note: Monthly is the factory default setting.

Log Action at End of Frequency

None

E-mail Current Log

E-mail & Delete Current Log

Post Current Log

Post & Delete Current Log

Determines how the printer responds when the frequency threshold expires

Note: None is the factory default setting.

Disk Near Full Level

1–99

Off

Specifies the maximum size of the log file before the printer executes the Disk Near Full Action

Note: 5MB is the factory default setting.

Disk Near Full Action

None

E-mail Current Log

E-mail & Delete Current Log

E-mail & Delete Oldest Log

Post Current Log

Post & Delete Current Log

Post & Delete Oldest Log

Delete Current Log

Delete Oldest Log

Delete All Logs

Delete All But Current

Determines how the printer responds when the printer hard disk is nearly full

Notes:

  • None is the factory default setting.
  • The value defined in Disk Near Full Level determines when this action is triggered.
Disk Full Action

None

E-mail & Delete Current Log

E-mail & Delete Oldest Log

Post & Delete Current Log

Post & Delete Oldest Log

Delete Current Log

Delete Oldest Log

Delete All Logs

Delete All But Current

Determines how the printer responds when disk usage reaches the maximum limit (100MB)

Note: None is the factory default setting.

URL to Post Logs

Determines where the printer posts job accounting logs

E-mail Address to Send Logs

Specifies the e-mail address to which the device sends job accounting logs

Log File Prefix

Note: The current host name defined in the TCP/IP menu is used as the default log file prefix.


Finishing menu

Menu item

Description

Sides (Duplex)

1 sided

2 sided

Specifies whether duplex (2-sided) printing is set as the default for all print jobs

Notes:

  • 1 sided is the factory default setting.
  • You can set 2-sided printing from the software program. For Windows users, click File > Print, and then click Properties, Preferences, Options, or Setup. For Macintosh users, choose File > Print, and then adjust the settings from the print dialog and pop-up menus.
Duplex Binding

Long Edge

Short Edge

Defines the way duplexed pages are bound and how the printing on the back of the page is oriented in relation to the printing on the front of the page

Notes:

  • Long Edge is the factory default setting.
  • Long edge assumes binding along the long edge of the page (left edge for portrait and top edge for landscape).
  • Short edge assumes binding along the short edge of the page (top edge for portrait and left edge for landscape).
Copies

1–999

Specifies a default number of copies for each print job

Note: 1 is the factory default setting.

Blank Pages

Do Not Print

Print

Specifies whether blank pages are inserted in a print job

Note: Do Not Print is the factory default setting.

Collate

On (1,2,1,2,1,2)

Off (1,1,1,2,2,2)

Stacks the pages of a print job in sequence when printing multiple copies

Notes:

  • On is the factory default setting. No pages will be collated.
  • The On setting stacks the print job sequentially.
  • Both settings print the entire job the number of times specified by the Copies menu setting.
Separator Sheets

Off

Between Copies

Between Jobs

Between Pages

Specifies whether blank separator sheets are inserted

Notes:

  • Off is the factory default setting.
  • Between Copies inserts a blank sheet between each copy of a print job if Collate is set to On. If Collate is set to Off, then a blank page is inserted between each set of printed pages, such as after all page 1's and after all page 2's.
  • Between Jobs inserts a blank sheet between print jobs.
  • Between Pages inserts a blank sheet between each page of the print job. This setting is useful when printing transparencies or inserting blank pages in a document for notes.
Separator Source

Tray [x]

Manual Feeder

Specifies the paper source for separator sheets

Note: Tray 1 (standard tray) is the factory default setting.

Paper Saver

Off

2-Up

3-Up

4-Up

6-Up

9-Up

12-Up

16-Up

Specifies that multiple-page images be printed on one side of a sheet of paper

Notes:

  • Off is the factory default setting.
  • The number selected is the number of page images that will print on each page.
Paper Saver Ordering

Horizontal

Reverse Horizontal

Reverse Vertical

Vertical

Specifies the positioning of multiple-page images

Notes:

  • Horizontal is the factory default setting.
  • Positioning depends on the number of images and whether the images are in portrait or landscape orientation.
Paper Saver Orientation

Auto

Landscape

Portrait

Specifies the orientation of a multiple-page sheet

Note: Auto is the factory default setting. The printer chooses between portrait and landscape.

Paper Saver Border

None

Solid

Prints a border on each page image

Note: None is the factory default setting.


Quality menu

Use

To

Print Mode

Color

Black Only

Specify whether to print images in color.

Note: Color is the factory default setting.

Color Correction

Auto

Off

Manual

Adjust the color output on the printed page.

Note: Auto is the factory default setting.

Print Resolution

1200 Image Q

Specify the printed output resolution.

Toner Darkness

1–5

Lighten or darken the output.

Note: 4 is the factory default setting.

Enhance Fine Lines

On

Off

Enable a print mode preferable for files such as architectural drawings, maps, electrical circuit diagrams, and flow charts.

Note: Off is the factory default setting.

Color Saver

On

Off

Reduce the amount of toner used for graphics and images.

Notes:

  • Off is the factory default setting.
  • On overrides the Toner Darkness setting.
RGB Brightness

-6 to 6

Adjust the brightness of the output.

Note: 0 is the factory default setting.

RGB Contrast

0–5

Adjust the contrast of the output.

Note: 0 is the factory default setting.

RGB Saturation

0–5

Adjust saturation in color outputs.

Note: 0 is the factory default setting.

Color Balance

Cyan

-5 to 5

Magenta

-5 to 5

Yellow

-5 to 5

Black

-5 to 5

Reset Defaults

Enable an equal balance of colors in the output.

Note: 0 is the factory default setting.

Color Samples

sRGB Display

sRGB Vivid

Display—True Black

Vivid

Off—RGB

US CMYK

Euro CMYK

Vivid CMYK

Off—CMYK

Print sample pages for each of the RGB and CMYK color conversion tables used in the printer.

Manual Color

RGB Image

RGB Text

RGB Graphics

Customize the RGB color conversions.

Select from the following options:

Vivid

sRGB Display

Display—True Black

sRGB Vivid

Off

Notes:

  • sRGB Display is the factory default setting for RGB Image.
  • sRGB Vivid is the factory default setting for RGB Text and RGB Graphics.
Manual Color (continued)

CMYK Image

CMYK Text

CMYK Graphics

Customize the CMYK color conversions.

Select from the following options:

US CMYK

Euro CMYK

Vivid CMYK

Off

Note: US CMYK is the U.S. factory default setting. Euro CMYK is the international factory default setting.

Color Adjust

Initiate a recalibration of color conversion tables and allow the printer to make adjustments for color variations in output.

Spot Color Replacement

Assign specific CMYK values to named spot colors.

Note: This menu is available only on the Embedded Web Server.

RGB Replacement

Match the colors of the output with that of the original document.

Note: This menu is available only on the Embedded Web Server.


Utilities menu

Menu item

Description

Remove Held Jobs

Confidential

Held

Not Restored

All

Removes confidential and held jobs from the printer hard disk

Notes:

  • Selecting a setting affects only print jobs that are resident in the printer. Bookmarks, print jobs on flash drives, and other types of held jobs are not affected.
  • Not Restored removes all Print and Hold jobs that are not restored from the printer hard disk or memory.
Format Flash

Yes

No

Formats the flash memory

Warning—Potential Damage: Do not turn off the printer while the flash memory is being formatted.

Notes:

  • Yes deletes all data stored in flash memory.
  • No cancels the format request.
  • Flash memory refers to the memory added by installing a flash memory option card in the printer.
  • A flash memory option card must be installed in the printer and operating properly for this menu item to be available.
  • The flash memory option card must not be read/write- or write-protected.
Delete Downloads on Disk

Delete Now

Do Not Delete

Removes downloads from the printer hard disk, including all held jobs, buffered jobs, and parked jobs

Notes:

  • Delete Now configures the printer control panel to return to the originating screen after the deletion process is completed.
  • Do Not Delete sets the printer control panel to return to the main Utilities menu.
Activate Hex Trace

Assists in isolating the source of a print job problem

Notes:

  • When activated, all data sent to the printer is printed in hexadecimal and character representation, and control codes are not executed.
  • To exit or deactivate Hex Trace, turn the printer off or reset the printer.
Coverage Estimator

Off

On

Provides an estimate of the percentage coverage of toner on a page. The estimate is printed on a separate page at the end of each print job.

Note: Off is the factory default setting.


XPS menu

Menu item

Description

Print Error Pages

Off

On

Prints a page containing information on errors, including XML markup errors

Note: Off is the factory default setting.


PDF menu

Menu item

Description

Scale to Fit

No

Yes

Scales page content to fit the selected paper size

Note: No is the factory default setting.

Annotations

Do Not Print

Print

Prints annotations in a PDF

Note: Do Not Print is the factory default setting.


PostScript menu

Menu item

Description

Print PS Error

Off

On

Prints a page containing the PostScript error

Note: Off is the factory default setting.

Lock PS Startup Mode

Off

On

Enables users to disable the SysStart file

Note: Off is the factory default setting.

Font Priority

Resident

Flash/Disk

Establishes the font search order

Notes:

  • Resident is the factory default setting.
  • This menu item is available only if a formatted flash memory option card or printer hard disk is installed and operating properly.
  • Make sure the flash memory option or printer hard disk is not read/write-, write-, or password-protected.
  • Job Buffer Size must not be set to 100%.
Image Smoothing

Off

On

Enhances the contrast and sharpness of low-resolution images and smooths their color transitions

Notes:

  • Off is the factory default setting.
  • Image Smoothing has no effect on images that are 300 dpi or higher in resolution.

PCL Emul menu

Menu item

Description

Font Source

Resident

Disk

Download

Flash

All

Specifies the set of fonts used by the Font Name menu item

Notes:

  • Resident is the factory default setting. Resident shows the factory default set of fonts downloaded in RAM.
  • Flash and Disk settings show all fonts resident in that option.
  • The Flash option must be properly formatted and cannot be read/write-, write-, or password-protected.
  • Download shows all the fonts downloaded in RAM.
  • All shows all fonts available to any option.
Font Name

Courier 10

Identifies a specific font and the option where it is stored

Note: Courier 10 is the factory default setting. Courier 10 shows the font name, font ID, and the storage location in the printer. The font source abbreviation is R for Resident, F for Flash, K for Disk, and D for download.

Symbol Set

10U PC-8

12U PC-850

Specifies the symbol set for each font name

Notes:

  • 10U PC-8 is the US factory default setting. 12U PC-850 is the international factory default setting.
  • A symbol set is a set of alphabetic and numeric characters, punctuation, and special symbols. Symbol sets support the different languages or specific programs such as math symbols for scientific text. Only the supported symbol sets are shown.
PCL Emul Settings

Pitch

0.08–100

Specifies the font pitch for scalable monospaced fonts

Notes:

  • 10 is the factory default setting.
  • Pitch refers to the number of fixed-space characters per inch (cpi).
  • Pitch can be increased or decreased in 0.01-cpi increments.
  • For nonscalable monospaced fonts, the pitch appears on the display but cannot be changed.
PCL Emul Settings

Orientation

Portrait

Landscape

Specifies the orientation of text and graphics on the page

Notes:

  • Portrait is the factory default setting. Portrait prints text and graphics parallel to the short edge of the page.
  • Landscape prints text and graphics parallel to the long edge of the page.
PCL Emul Settings

Lines per Page

1–255

60

64

Specifies the number of lines that print on each page

Notes:

  • 60 is the US factory default setting. 64 is the international default setting.
  • The printer sets the amount of space between each line based on the Lines per Page, Paper Size, and Orientation settings. Select the desired Paper Size and Orientation before setting Lines per Page.
PCL Emul Settings

A4 Width

198 mm

203 mm

Sets the printer to print on A4-size paper

Notes:

  • 198 mm is the factory default setting.
  • The 203-mm setting sets the width of the page to allow the printing of eighty 10-pitch characters.
PCL Emul Settings

Auto CR after LF

Off

On

Specifies whether the printer automatically performs a carriage return (CR) after a line feed (LF) control command

Note: Off is the factory default setting.

PCL Emul Settings

Auto LF after CR

Off

On

Specifies whether the printer automatically performs a line feed (LF) after a carriage return (CR) control command

Note: Off is the factory default setting.

Tray Renumber

Assign MP Feeder

Off

None

0–199

Assign Tray [x]

Off

None

0–199

Assign Manual Paper

Off

None

0–199

Assign Manual Env

Off

None

0–199

Configures the printer to work with printer software or programs that use different source assignments for trays and feeders

Notes:

  • Off is the factory default setting.
  • None is not an available selection. It is only displayed when it is selected by the PCL 5 interpreter. It also ignores the Select Paper Feed command.
  • 0–199 allows a custom setting to be assigned.
Tray Renumber

View Factory Defaults

None

Displays the factory default setting assigned to each tray or feeder

Tray Renumber

Restore Defaults

Yes

No

Returns all tray and feeder assignments to the factory default settings


HTML menu

Menu Item

Description

Font Name

Albertus MT

Antique Olive

Apple Chancery

Arial MT

Avant Garde

Bodoni

Bookman

Chicago

Clarendon

Cooper Black

Copperplate

Coronet

Courier

Eurostile

Garamond

Geneva

Gill Sans

Goudy

Helvetica

Hoefler Text

Intl CG Times

Intl Courier

Intl Univers

Joanna MT

Letter Gothic

Lubalin Graph

Marigold

MonaLisa Recut

Monaco

New CenturySbk

New York

Optima

Oxford

Palatino

StempelGaramond

Taffy

Times

TimesNewRoman

Univers

Zapf Chancery

NewSansMTCS

NewSansMTCT

New SansMTJA

NewSansMTKO

Sets the default font for HTML documents

Note: The Times font is used in HTML documents that do not specify a font.


Menu item

Description

Font Size

1–255 pt

Sets the default font size for HTML documents

Notes:

  • 12 pt is the factory default setting.
  • Font size can be increased in 1-point increments.
Scale

1–400%

Scales the default font for HTML documents

Notes:

  • 100% is the factory default setting.
  • Scaling can be increased in 1% increments.
Orientation

Portrait

Landscape

Sets the page orientation for HTML documents

Note: Portrait is the factory default setting.

Margin Size

8–255 mm

Sets the page margin for HTML documents

Notes:

  • 19 mm is the factory default setting.
  • Margin size can be increased in 1-mm increments.
Backgrounds

Print

Do Not Print

Specifies whether to print backgrounds on HTML documents

Note: Print is the factory default setting.


Image menu

Menu item

Description

Auto Fit

On

Off

Selects the optimal paper size, scaling, and orientation

Note: On is the factory default setting. It overrides scaling and orientation settings for some images.

Invert

Off

On

Inverts bi-tonal monochrome images

Notes:

  • Off is the factory default setting.
  • This setting does not apply to GIF or JPEG images.
Scaling

Best Fit

Anchor Center

Fit Height/Width

Fit Height

Fit Width

Anchor Top Left

Scales the image to fit the selected paper size

Notes:

  • Best Fit is the factory default setting.
  • When Auto Fit is set to On, Scaling is automatically set to Best Fit.
Orientation

Portrait

Landscape

Rev Portrait

Rev Landscape

Sets the image orientation

Note: Portrait is the factory default setting.


PictBridge menu

Menu item

Description

Photo Size

Auto

L

2L

Hagaki Postcard

Card Size

100 x 150 mm

4 x 6 in

8 x 10 in

Letter

A4

A5

JIS B5

Controls the printed size of each photo printed from a PictBridge-enabled device

Notes:

  • Auto is the factory default setting.
  • If both the printer and the PictBridge-enabled camera have a value for this setting, the value in the camera supersedes the value in the printer.
Layout

Auto

Off

2 Up

3 Up

4 Up

6 Up

9 Up

12 Up

16 Up

Index Print

Determines the maximum number of images that can be printed on one side of paper

Notes:

  • Auto is the factory default setting.
  • If both the printer and the PictBridge-enabled camera have a value for this setting, the value in the camera supersedes the value in the printer.
Quality

Normal

Draft

Fine

Determines which resolution, toner darkness, and color saver values the device uses when printing photos sent from a PictBridge-enabled device

Notes:

  • Normal is the factory default setting.
  • If both the printer and the PictBridge-enabled camera have a value for this setting, the value in the camera supersedes the value in the printer.
Paper Source

MP Feeder

Tray [x]

Manual Paper

Identifies the printer default input source when printing photos from a PictBridge-enabled device

Notes:

  • MP Feeder is the factory default setting.
  • A photo size larger than the size of the media installed in the printer input source cannot be selected.