Scanning to an FTP address

Automatic document feeder (ADF)

Scanner glass

Paper loaded into the ADF
Paper on the scanner glass

Use the ADF for multiple-page documents.

Use the scanner glass for single pages, small items (such as postcards or photos), transparencies, photo paper, or thin media (such as magazine clippings).


The scanner lets you scan documents directly to a File Transfer Protocol (FTP) server. Only one FTP address may be sent to the server at a time.

Once an FTP destination has been configured by your system support person, the name of the destination becomes available as a shortcut number, or it is listed as a profile under the Held Jobs icon. An FTP destination could also be another PostScript printer; for example, a color document can be scanned and then sent to a color printer.

Creating shortcuts

Instead of entering the entire FTP site address on the printer control panel each time you want to send a document to an FTP server, you can create a permanent FTP destination and assign a shortcut number. There are two methods for creating shortcut numbers: using the Embedded Web Server or using the printer touch screen.

Creating an FTP shortcut using the Embedded Web Server

  1. Type the printer IP address into the address field of your Web browser.

    If you do not know the IP address of the printer, you can:

    • View the IP address on the printer control panel in the TCP/IP section under the Networks/Ports menu.

    • Print a network setup page or the menu settings pages and locate the IP address in the TCP/IP section.

  2. Click Settings.

  3. Under Other Settings, click Manage Shortcuts.

    Note: A password may be required. If you do not have an ID and password, get one from your system support person.

  4. Click FTP Shortcut Setup.

  5. Enter the appropriate information.

  6. Enter a shortcut number.

    If you enter a number that is already in use, then you are prompted to select another number.

  7. Click Add.

Creating an FTP shortcut using the touch screen

  1. From the home screen, navigate to:

    FTP > type the FTP address > the add favorites icon > enter a name for the shortcut > Done

  2. Verify that the shortcut name and number are correct, and then touch OK. If the name or number is incorrect, then touch Cancel, and then reenter the information.

    If you enter a number that is already in use, then you are prompted to select another number.

  3. Touch Submit.

Scanning to an FTP address

Scanning to an FTP address using the touch screen

  1. Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

    Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

  2. If you are loading a document into the ADF, then adjust the paper guides.

  3. From the home screen, navigate to:

    FTP > FTP > type the FTP address > Send It

Scanning to an FTP address using a shortcut number

  1. Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

    Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

  2. If you are loading a document into the ADF, then adjust the paper guides.

  3. Press the pound button, and then enter the FTP shortcut number.

  4. Touch Send It.

Scanning to an FTP address using the address book

  1. Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

    Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

  2. If you are loading a document into the ADF, adjust the paper guides.

  3. From the home screen, navigate to:

    FTP > FTP > the address book > enter the name of recipient > Browse shortcuts > name of recipient > Search