Organizing devices into groups

MarkVision lets you organize your devices using folders. When you create or edit folders you can specify certain criteria to limit which devices are in a folder. This works like a filter so that only the devices you want to appear are in the folder.

For example, if you are responsible for maintaining toner cartridges for printers on the third floor of your building, you might create a folder for your printers named 3rd floor. Create a subfolder named Low Toner, specifying that a filter should be placed in it. Click Advanced, then specify the filter criteria by selecting Status: Message, Equal To, Toner Low. This causes the Low Toner folder to display only those printers in need of service due to low toner cartridges.

All Devices (57)
Subnets (57)
157.175.84.0 (13)
157.175.85.0 (24)
157.175.86.0 (4)
157.175.87.0 (16)
Location (46)
Building (21)
Floor (8)
Printer Type (57)
Color (12)
Mono (45)
Duplex (25)
Department (37)
I/S (9)
Accounting (4)
Engineering (18)
Marketing (6)

In this example, one folder groups printers by subnet. Other folders group printers by their location, printer type, or department. Using the built-in filtering feature, the folders show you only the printers matching the criteria you specify.

Notes:

  • The same printer could appear in multiple folders, depending on your needs.
  • The devices in a subfolder are dependent on the members of the parent folder. In other words, if you create a subfolder called Main under the Building folder, the subfolder can only contain the devices that are also in the Building folder.
  • The numbers in parentheses indicate the number of devices in that particular folder.

Using filters to automatically populate folders

  1. Select Folder Configuration from the All Tasks list.
  2. Click New to create a new folder, or select a specific folder to edit an existing one.
  3. Enter the name of the new folder.
  4. Select the properties to use in adding filters or devices to the folder.
  5. You can specify a device name or names to further narrow down which devices to show in the folder.
  6. Click Apply to apply the specified criteria to the current folder.

For more information about finding specific printers within a folder, see Finding the printer(s) you want.

For more information about filters, see Using Filters.

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