Using the My Translation Quota Remaining card

• The My Translation Quota Remaining card shows you the number of Translation Assistant pages remaining for your usage.

• This quota may be shared with other users in the organization.

Using the Translation Pages Remaining card

• Only users with the Solutions Quota Administrator role can access this card.

• This card shows the status of the remaining Translation Assistant quota for the organization.

• This card also shows if any users have less than 20% of their quota remaining.

Using the Translation Distribution Status card

• Only users with the Solutions Quota Administrator role in the child organization can access this card.

• This card shows the distributed amount of purchased quota.

• This card also shows if any distribution has less than 20% of the quota remaining.

Managing the distribution of translation quotas in child organizations

Partner users that possess the Solutions Quota Administrator role in the Child Organization Access group can manage the distribution of translation quotas in child organizations.

Distributing translation quotas to child organizations

1. Open a web browser, and then access the Lexmark Cloud Services dashboard.

2. Click the Translation Manager card.

3. From the Distributions tab, click Distribute Pages.

4. Type the name of the child organization, and then specify their translation quota.

5. If necessary, select the Send notification when distribution is nearly empty check box.

6. Click Distribute Pages.

Updating existing quota distributions

If a child organization runs out of their translation quota, partner organizations can edit the existing distribution of the child organization.

1. Open a web browser, and then access the Lexmark Cloud Services dashboard.

2. Click the Translation Manager card.

3. From the Distributions page, click the name of the child organization in the Distribution column.

4. Click Edit, and then update the number of translation pages.

5. Click Save Changes.

Using Translation Manager to set translation quotas

If you are a Solutions Quota Administrator, then you can set the default translation quota for users. You can also set custom quotas for users and cost centers or departments. By default, all Translation Assistant users share the entire quota.

1. Open a web browser, and then access the Lexmark Cloud Services dashboard.

2. Do either of the following:

   • Click the Translation Manager card.

   • Click , and then click Translation Manager.

3. From the Quotas page, do any of the following:

   Set the default translation quota for users

   1. Click Edit beside Default Quota.

   2. From the Edit Default User Quota window, set the default translation quota for users, and then click Save Changes.

   Set a custom translation quota for a user

   The default quota applies to all Translation Assistant users in the organization, unless a custom quota is assigned to the department, cost center, or individual user. The user’s custom quota overrides the default quota of the organization, cost center, or department.

   1. From the Custom Quotas tab,  click Create.

   2. From the Type list, select Personal.

   3. Type the user’s email address, and then set their translation quota.

      Note: Users must be registered in the organization before you can assign a custom quota to them.

   4. Click Create Quota.

   Note: You can click the Usage tab on the Quotas page to check the custom or default quota usage of the user. You can also use the Percent Remaining option to filter users and how much quota they still possess.

   Set a custom translation quota for a cost center or department

   The default quota applies to all users in the organization, unless a custom quota is assigned to the department, cost center, or individual user. The custom quota overrides the default quota.

   Note: Custom quotas can be set only for either a cost center or a department, but not both. After setting the first custom quota for a cost center or department, you can no longer set the custom quota for the other option.

   1. From the Custom Quotas tab,  click Create.

   2. From the Type list, select Cost center or Department.

   3. Type the name of the cost center or department, and then set its translation quota.

   4. Click Create Quota.

   Notes:

   • You can edit existing custom quotas. To do so, click the name of the cost center or department from the Custom Quotas tab, set the translation quota, and then click Save Changes.
   • You can click the Usage tab on the Quotas page to check the custom or default quota usage of the users. You can also use the Percent Remaining option to filter users and how much quota they still possess.

Updating the child organization account

As a partner administrator, you can edit the translation quota of a child organization. You can also revoke or suspend their quota distribution.

1. Open a web browser, and then access the Lexmark Cloud Services dashboard.

2. Click the Translation Manager card.

3. From the Distributions tab, click the name of the child organization in the Distribution column.

4. Click any of the following:

   • Edit—Edit the translation quota of the child organization.

   • Suspend—Pause the translation activities of an organization temporarily.

   • Resume—Resume the translation activities for a suspended organization.

   • Revoke—Cancel any available translation pages of an organization. Click Continue, type the name of the organization to confirm revocation, and then click Revoke.

     Note: The translation quota or unused pages of the child organization are returned to the partner organization.