When viewing historical data by group or generate reports by group, make sure that one of the following is selected:
All groups containing at least one client or group
A client containing one group as a site location
A group containing another group
Note: A printer that was moved out of a group may be rolled up again to the same group automatically. This instance causes two rows for the same printer to appear in the historical data or reports. The period in which the printer is associated to a group is not captured in historical data or reports.
Understanding date ranges
When viewing the historical data or generating reports, you can select one of the following predefined date ranges from the Time Period menu:
Last 30 Days—Shows data from the previous 30 days until the current date
Last 90 Days—Shows data from the previous 90 days until the current date
Last Week—Shows data from the previous week starting on a Sunday and ending on the last Saturday
Last Month—Shows data from the previous calendar month excluding the month of the current date
Last Quarter—Shows data from the previous quarter excluding the quarter of the current date
Last Year—Shows data from the previous calendar year excluding the year of the current date
This Week—Shows data from the last Sunday until the current date
This Month—Shows data from the first day of the current month until the current date
This Quarter—Shows data from the first month of the current quarter until the current date
This Year—Shows data from January 1 of the current year until the current date
Custom Date Range—Shows data for the specified dates
For historical data, if you select an option that includes a date range in the View menu, then the data shown for the time period changes. The historical data view covers the full weeks, months, quarters, or year that fits into the specified time period.
For example, on October 8, a user selects Supplies by Quarter in the View menu and Last 30 days in the Time Period menu. The period starts from September 7 and ends on October 8, which falls under the third quarter (July to September) and fourth quarter (October to December). In this case, viewing the historical data shows supplies data from July 1 to October 8.
Understanding reports
Predefined reports
Consumed Supplies (CSV)—Lists the supplies that were replaced for each printer within a specified period
Days Until Empty by Current Cartridge—Lists the estimated number of days remaining until the supply is empty for each printer based on the current cartridges
Days Until Empty by Device Lifetime—Lists the estimated number of days remaining until the supply is empty for each printer based on the old and current cartridges
Days Until Empty by Device Time Span—Lists the estimated number of days remaining until the supply is empty for each printer based on the old and current cartridges within a specified period
Days Until Empty Summary by Current Cartridge—Shows a summary of the estimated number of days remaining until the supply is empty based on the current cartridges
Days Until Empty Summary by Device Lifetime—Shows a summary of the estimated number of days remaining until the supply is empty based on the old and current cartridges
Days Until Empty Summary by Device Time Span—Shows a summary of the estimated number of days remaining until the supply is empty based on the old and current cartridges within a specified period
Inventory by Group (CSV)—Lists the number of printers, the uptime percentage, and the recent percentage of reporting printers in each group within a specified period
Supplies by Device (CSV)—Lists the supplies usage for each printer within a specified period
Volumes by Device (CSV)—Lists the print, copy, fax, and scan page volumes for each printer within a specified period
Custom reports
You can create custom reports using the Pentaho Report Designer software. The following parameters are required in every report:
entity—The ID of the printer or group for which the report is run
starttimestamp—The start date of the report
endtimestamp—The end date of the report
The following keywords are also required to determine whether the report can be run on a group or a printer:
Note: For more information on creating custom reports, see the help information for the Pentaho Report Designer software.
Generating reports
From the Fleet Tracker web portal, click Reports > Generate Report.
If necessary, select a client or group. For more information, see Selecting a client or group.
Select a predefined report.
If necessary, select a time period.
View, export, or e-mail the report.
Note: You can edit, delete, or export current scheduled reports from the Schedule Report page. You can also view and delete past reports from the Archived Reports page.
