Understanding tracking, reporting, and quotas

Tracking

Lexmark Document Accounting tracks device‑based transactions performed by users and stores this information centrally for reporting purposes. While the Print Release application only offers tracking of Print Release transactions, Document Accounting includes tracking of Copy, Fax, Email, and Scan.

The tracked usage data includes the following:

Username (if authentication is enabled)
Job type
Job name (if enabled)
Date and time
Job metadata such as number of pages, color or mono, simplex or duplex, and others

Note: To avoid duplicate entries in the database for a single transaction, make sure that Device Usage and Print Release are not tracking simultaneously.

Reports

A series of reports can be run when needed or on a scheduled basis for analysis and reporting. Reports can be created over a specified period using the data stored in the Print Release database. These reports are produced as either PDF or CSV files. Scheduled reports can be saved or emailed to defined users.

Lexmark Document Accounting reports


Report	Description
Top x copy users	These reports identify heavy users.
Top x fax users
Top x print users
Top x scan users
Bottom x copy users	These reports identify light users.
Bottom x fax users
Bottom x print users
Bottom x scan users
Page savings	This report shows the number of submitted pages sent by users.
Deleted page	This report shows the number of pages that are not printed, and then deleted.
Simplex and Duplex	These reports show the number of simplex and duplex print jobs.
Color and Mono	These reports let you monitor color usage and identify users who print color and monochrome.
Usage Report by Department	This report shows information on the departments of users and can be used for planning cost allocation.
Detail Print Report	This report shows the list of printed jobs by user and other details.
Device Usage Report	This report shows the usage of various printer functions per printer.

Note: Information in these reports is provided for statistical analysis and not intended for billing purposes.

Quotas

LPM lets administrators define quotas for the maximum number of print and copy pages produced within a specified time. Quotas can be set per user or per group. Color quotas are the maximum number of color pages that can be printed or copied as a subset of the total user or group quota. For example, a user can have a maximum of 1000 total pages per month, of which 300 are color pages.

The remaining number of pages available can be shown at the printer each time a user uses Print Release or the copy function. Quotas can also enforce a stop when the allotted page limit is met. A message informs the user that the quota is reached, but that the user is allowed to continue printing.