Policies

Manage user or group restrictions when printing. Print policies are settings that are enabled when printing jobs. They override the print settings configured by a user.

1. From the Print Management Console, click Policies.

2. Manage the policies.

   • Filter the list by typing keywords such as the policy name in the Filter field and then clicking .

     Note: Do not use special characters or symbols.

   • Refresh the list by clicking .

   • Add, edit, copy, or delete a policy.

   • Add, edit, or delete users or groups.

   • Assign policies to users or groups.

Allowing group policies

1. Click on the upper‑right corner of the Print Management Console.

2. Click Feature Options > Policies.

   Note: If Policies is not available, then enable Policies from the Settings section.

3. In the Groups menu, select Yes.

4. Click Save Changes.

   Notes:

   • Policies are created using policy rules.
   • Assign the policy to a group. The group name must match the AD/LDAP group. For more information on assigning policies, see the Assigning Policies section.
   • If a user tries to release a job but is not a policy user, that user is looked up in the LDAP group. If the user exists in a group, then the user automatically inherits or is assigned the policy that is in place for that LDAP group. The user is also automatically added in the Users tab of the policy. If the user is a member of multiple groups, the first group in the lookup applies.

Assigning policies

You can assign policies to two types of groups: Custom and AD/LDAP.

For Custom groups:

1. Create a group.

2. Assign users to the group.

3. Assign policies to the group.

For AD/LDAP groups:

1. Create a group with the same name as the AD/LDAP group name.

   Note: Unlike a Custom group, there is no need to assign users to a newly created AD/LDAP group.

2. Assign policies to the group.

Adding policies

You can add, edit, delete policies.

1. From the Print Management Console, click Policies > Add.

2. In the Policy name field, type the name of the policy.

3. If you want to restrict jobs to black‑and‑white printing only, then select Force color jobs to mono.

   Note: You can specify a limit to the number of color pages that can be printed.

4. If you want to restrict jobs to two‑sided printing only, then select Force jobs to two-sided printing.

   1. From the Edge menu, select the edge type.

   2. From the Applies to menu, select whether to apply the policy to color and mono jobs or to selected jobs.

      Notes:

      • You can specify a limit to the number of color pages that can be printed.
      • Force jobs to two-sided printing policy is not enforced or applied to secure print jobs.

5. If you want to restrict the printing to a certain time, then select Set print schedule.

6. Configure the print schedule by selecting the day, start time, and end time.

7. Click Add Policy.

Understanding policy rules

A policy contains the business rules of the organization based on the following:

• User

• Document attributes