Scheduling cleanup tasks

Lexmark Print Management can establish total or color user quotas on a monthly or yearly basis. It can also limit function access by user or group and manage temporary badges. Schedule tasks to run for each feature to update and clean up data periodically.

If you are using quotas, then reset the quotas to delete the data from the previous year automatically and let users start with refreshed quotas. Schedule this task to run once a year on a schedule that works best for your business processes. For example, many schools run this task at the beginning of each school year.

If you are using function access, then update the group information periodically to provide access to the functions granted to their user role. Set the frequency that this task runs by how frequently users move around within groups in your environment.

For temporary badges, make sure to reset the user information associated with the badges. When the badge is assigned to a new user, the new user must re-register and cannot gain access to the previous user’s jobs. Set the frequency that this task runs by how long you assign temporary badges.

  1. From Lexmark Management Console, click the System tab.
  2. From the System section, select Schedule.
  3. Click Add > Script > Next > None > Next.
  4. Select a solution and the script associated with your task.

    • ResetFAUserGroup—The function access limit of the group is reset.

    • PrintDelete—The print jobs are deleted automatically after a time.

      Note: By default, the PrintDelete task is scheduled.

    • DeleteOrphanFiles—The print jobs that were not deleted on the file storage but were deleted on the database are deleted from the file storage.

    • GenerateCSV—The report is generated after a time.

    • TempBadgeDelete—The temporary badge data is deleted.

    • ResetQuota—The user quotas is reset annually.

    • ResetUserGroup—The users that are already defined in the database to their current group are updated.

  5. Click Next.
  6. From the “Choose the frequency” dialog box, specify the start date and time, and how often the cleanup occurs.
  7. Click Finish.